| The
requirements for submitting your agency's first NTD report include submitting
a request for an NTD identification number, determining when to file your first
report and providing some additional information in the NTD report. Rural
reporters do not need to request an NTD ID. All states have been assigned a unique
identifier and passwords.
Transit
agencies that receive or benefit from Urbanized Area Formula Program (UAF) or
Other than Urbanized Area Formula Program funds must submit or coordinate the
submittal of the NTD reports. These transit agencies or organizations are generally
referred to as recipients or beneficiaries. Recipients of UAF funds submit data
using the NTD Annual Reporting Module. Recipients of only Other than Urbanized
Area Formula Program funds submit data using the NTD Rural Module. Please refer
to the separate NTD Rural Reporting Manual for requirements and instructions.
Transit
agencies that are recipients or beneficiaries of FTA Urbanized Area Formula Program
(UAF) funds and that manage transit activities are responsible for submitting
or coordinating NTD reports, regardless of whether they directly operate (DO)
or purchase (PT) their transit services. These recipients or beneficiaries can
be public entities directly operating services or contracting for all or part
of the total transit service provided. The transit agency must report all of the
service they provide or purchase, excluding services provided under demonstration
grants or test projects funded through the Congestion Mitigation and Air Quality
(CMAQ) program or other funds transferred into the Urbanized Area Formula Program
(UAF). The following are typical NTD reporters and requirements for recipients
and beneficiaries of Urbanized Area Formula Program (UAF) funds.
Public
transit agencies must submit a NTD report through the life of the grant and /
or the life of the capital equipment obtained through the grant (continuing requirements).
If a transit agency does not spend funds from the grant for either capital expenses
or operating assistance for the year, the transit agency must still file a NTD
report if the grant is still active or capital equipment still has remaining useful
life. Operators
of purchased transportation (PT) services (public transit agencies or private
carriers) that provide public transportation services under contract to recipients
or beneficiaries of Urbanized Area Formula Program (UAF) funds must report data
to the public transit agency for inclusion in the public transit agency's NTD
Annual report. The data pertain only to the services under contract. This
applies to almost all private providers. In the past, FTA encouraged large sellers
of purchased transportation (PT) that have historically submitted separate, complete
NTD reports to FTA to continue to do so. However, there will be a reporting change
for the 2007 NTD in reporting purchased transportation service. Buyers of transportation
service from private providers will include all the data for these services in
their report. These private providers must supply the purchased transportation
data to the buyer for inclusion in the buyer's report and will no longer submit
a separate NTD Annual report for that data. For
purchased transportation services between two public NTD reporting agencies, the
seller of service will include the data in its report as directly operated service.
The 2007 reporting manual will provide the detailed reporting instructions. Consolidated
NTD reporters are a collection of transit agencies filing one report. One reporter
may file a consolidated report on behalf of other reporters if it is easier to
collect and control the quality of the data. This often occurs when one transit
agency coordinates the development and funding of public transportation services
in an area. Transit agencies filing a consolidated report must operate within
the same urbanized area (UZA). Transit
agencies that wish to file a consolidated report must submit a request to FTA
in writing. Such requests for consolidations are subject to FTA approval and must
include the following: - Name
of the transit agencies to be included
- Fiscal
year end dates for each transit agency
- Previous
NTD identification numbers (NTD ID) of the transit agencies
- Date
for the first consolidated report.
New
reporters must first submit a written request to FTA for an NTD identification
number. The chief executive officer of the transit agency, company, city or other
entity that will be filing the report makes the request. The chief executive officer's
letter must be on letterhead and should state the following:
- Legal name
and mailing address of the transit agency
- Name,
title, address, telephone number, facsimile number and e-mail address of the chief
executive officer (CEO)
- Name,
title, address, telephone, facsimile number and e-mail address of the contact
person
- Name,
title, address, telephone, facsimile number and e-mail address of the safety contact
person
- Name,
title, address, telephone, facsimile number and e-mail address of the security
contact person
- Fiscal
year end date
- Public
transit modes operated by type of service (TOS) (directly operated (DO) or purchased
transportation (PT))
- Number
of vehicles operated in annual maximum service (VOMS) across all modes and types
of service (TOS)
- Description
of service including route maps, schedules and fare structure
- Date
(month and year) of grant request for Urbanized Area Formula Program (UAF) funds
if a designated recipient
- Date
(month and year) of expenses first incurred for reimbursement under the Urbanized
Area Formula Program (UAF) funds if a designated recipient
- Any
related information or relationships with other NTD transit agencies.
New
ID requests must also be accompanied by two reporting forms; the Identification
form (B-10) and the Contacts form (B-20). Once you have completed the CEO letter
and forms necessary for requesting an NTD ID number, simply print the letter (on
agency letter letterhead) and the completed forms and mail the package to the
NTD project site: New
NTD ID Request National
Transit Database Project PO Box 457 Merrifield, VA 22116-0457 The
information submitted on these forms includes: - Legal
name and mailing address of the transit agency
- Name,
title, address, telephone number, facsimile number and e-mail address of the chief
executive officer (CEO)
- Name,
title, address, telephone, facsimile number and e-mail address of the contact
person
- Name,
title, address, telephone, facsimile number and e-mail address of the safety contact
person
- Name,
title, address, telephone, facsimile number and e-mail address of the security
contact person
- Mass
transit modes operated by type of service (directly operated (DO) or purchased
transportation (PT))
- Number
of vehicles operated in annual maximum service (VOMS) across all modes and types
of service (TOS)
NTD
ID Request letter template and forms necessary to obtain an NTD ID Number New reporters must first submit
a written request to FTA for an NTD identification number (NTD ID). If an incoming
request for an NTD ID is approved, the first fiscal year reported is dependent
upon when the request was received at NTD, and whether the agency is a designated
Urbanized Area Formula Program (UAF) funds recipient or a voluntary reporter.
If the request is received at NTD within the first six months of a fiscal year,
the agency will be assigned and ID number and approved to report for the fiscal
year. If the request is received during the last six months of a fiscal year,
the agency will be approved to report during the next fiscal year. See the Exhibit
below.
|
Annual New Reporting Agency Timeline | |
The due date
of a new agency's first report can vary, depending on their fiscal year, and when
their New ID Request is received at NTD. Below are the most common examples of
transit agency fiscal years. If your agency has a different fiscal year than what
is listed below, contact NTD for your first report due date. |
| Fiscal
Year | New
ID Request Received | First
Report Due | Data
Included | NTD
Report Year | | July
1, 2006 - June 30, 2007 | January
1, 2006 - December 31, 2006 |
November
30, 2007 | July
1, 2006 - June 30, 2007 | 2007 |
| October
1, 2006 - September 30, 2007 | April
1, 2006 - March 31, 2007 |
January 29,
2008 | October
1, 2006 - September 30, 2007 | 2007 |
| January
1, 2007 - December 31, 2007 | July
1, 2006 - June 30, 2007 |
April 30,
2008 | January
1, 2007 - December. 31, 2007 | 2007 |
All
applicable forms and declarations summarized in the current Reporting Manual must
be contained in the filed report. A transit agency must file a complete report
by the report due date.
| | Submission |
| Fiscal
Year End | January
1 - June 30 | July
1 - September 30 | October
1 - December 31 | | Report
Due Date | November
30 | January
29 | April
30 | | Waiver
Deadlines | | Nine
or Fewer Vehicles Waiver |
November 30 | November
30 | March
1 | | Data
Waiver |
November 30 | November
30 | March
1 | | Report
Waiver |
November 30 | November
30 | March
1 | | Closeout
Process | | Last
Date to Receive Report Revisions | May
1 | May
1 | July
2 | | Report
Closeout | May
15 | May
15 | July
2 | Annual
Reporting Forms Summary
|
Mode Service
Operated form (MR-10) | | Annually
(January) and when a mode or type of service is added or deleted |
| Ridership
Activity form (MR-20) | | Monthly |
| | | Month | Due
Date | Month | Due
Date | | January | February
28 | July | August
31 | | February | March
31 | August | September
30 | | March | April
30 | September | October
31 | | April | May
31 | October | November
30 | | May | June
30 | November | December
31 | | June
| July
31 | December | January
31 of following year | Monthly
Ridership Forms Summary
| Form
Name | | Safety
and Security Setup form (S&S-10) | |
Annually (January) |
| Safety
and Security CEO Certification (S&S-20) | | Annually
after the December reports have been submitted. | | Security
Configuration form (S&S-30) | | Annually
(January) | | Reportable
Incident Reporting | | Major
incidents - no later than 30 days after the date of the incident |
| Summary
Security Reporting Due Dates | | Month | Due
Date | Month | Due
Date | | January | February
28 | July | August
31 | | February | March
31 | August | September
30 | | March | April
30 | September | October
31 | | April | May
31 | October | November
30 | | May | June
30 | November | December
31 | | June
| July
31 | December | January
31 of following year | Safety
and Security Reporting Forms Summary
| | State
Fiscal Year End | January
1 - June 30 | July
1 - September 30 | October
1 - December 31 | | Report
Due |
February
29 |
February
29 |
April
30 |
Rural Reporting Forms Summary To
download and print a copy of the current NTD Reporting Manuals click on the following: Annual
Reporting Manual Monthly
Reporting Manual Safety
and Security Reporting Manual Rural
Reporting Manual Should
you need further assistance please contact the National Database project site
at: 703.462.5220. |