Identification form (B-10) for Grants Reporting
The B-10 form collects basic organizational and transit
service information about transit agencies, State recipients, Metropolitan
Planning Organizations (MPOs), and regional planning commissions filing
National Transit Database (NTD) reports. Internet Reporting uses this
information to generate the appropriate forms for the reporter, based on uses
of §5307 Urbanized Area
Formula Program (UAF) funds, the number of vehicles operated by mode
and type of service (TOS), capital improvements for
modes of service not yet in operation, contractual agreements with agencies
filing their own NTD Annual reports, a Nine or Fewer Vehicles Waiver
request, a Grants Waiver request and the size of the urbanized area (UZA).
All reporters must complete this form.
Most information is pre-filled from the prior report year.
You should review the information and edit as necessary. Changes to the
pre-filled data will require contact with your NTD analyst, such as changes to
your agency’s fiscal year end (FYE) date or changes to your primary UZA.
Nine or Fewer Vehicles Waiver
Reporters should also use this form to indicate that they
are requesting a Nine or Fewer Vehicles Waiver. The waiver request should be
submitted via the e-File. Agencies reporting as “Nine or Fewer Vehicles
Waiver” will have a reduced set of requirements. See the Introduction section
of this manual for additional information on waivers.
Planning and Capital Grants Waiver
Reporters that are not yet operating service, but are
expending UAF funds on planning or capital investment will fill out an
abbreviated version of this form. The waiver request should be submitted via
the e-File. See the introduction section of this manual for additional
information on waivers.
Reporters that are not yet operating service, but are
expending UAF funds on planning or capital investment will file an abbreviated
version of the B-10. This abbreviated form will only include the Identification
Information, Institutional Structure, Demographic Information, and Capital or
Non Capital Investment for a mode not currently in service.
This form
is used to collect the basic data that identifies your transit agency,
including your agency’s name, address, and institutional structure. This form
also identifies the urbanized areas served by your agency, and whether your
agency provides service to any non-urbanized areas.
This section discusses the key issues involved in completing
this form.
At the top of the form is the NTD identification number (NTD ID) and
agency name. This information is pre-filled and cannot be edited. If the
information is incorrect please contact your NTD analyst.
The NTD ID is the four-digit number FTA assigned to your
agency. Review to ensure your NTD ID is correct (i.e. the first number in your
agency’s ID is the region where you operate service). Contact your NTD transit
analyst immediately if there is a problem.
The agency identification information is pre-filled based on
the prior report year submission. Review and edit any information that is no
longer correct.
The fiscal year must always cover a 12-month period. The
fiscal year end date (FYE) appears as a non-editable field because reporters
rarely change their FYE.
If agency’s fiscal year has changed, contact your NTD
analyst and describe the change. Your NTD transit analyst will answer any
questions that you have about the reporting implications of changing your
fiscal year.
Use the e-File tab to inform FTA of the new fiscal
year end date. FTA will define a 12-month period for your NTD Annual report
that either repeats months from the prior report or skips months from the end
date of the prior report. FTA will reply via e-File tab summarizing this
decision and also change the fiscal year date in item 1 of the form.
You should wait for FTA's decision regarding the 12-month
reporting period before you enter data into the NTD forms.
The agency's mailing address. Agencies must either indicate
a mailing address on line 1, or a P.O. Box address in the P.O. Box field.
A universal resource locator (URL) is the address of the
agency's website; e.g., www.pbtransit.com or www.coaster-transit.org. Do not
include http://. Not all NTD reporting agencies have a website address.
The agency name is the full legal name of the agency. The
agency’s acronym is the trademark or familiar name used for marketing the
transit service. This acronym may be used in selected FTA publications.
The FTA recipient identification number
(TEAM ID) is the four-digit number assigned to your agency for the FTA
electronic grant making system – TEAM (Transportation Electronic Award and
Management). If you have a question regarding this number, please contact your
agency's grant manager or chief executive officer (CEO). Not all NTD
reporting agencies will have a recipient identification number.
This question identifies NTD reporting agencies that are
recipients or beneficiaries of UAF Program grants and are required by statute
to submit the NTD Annual report. You should answer Yes if:
·
You received a §5307 Grant during your most recent fiscal year
·
You received pass-through benefits of §5307 funds from another
grant recipient during your most recent fiscal year
·
You used capital equipment originally purchased with §5307 money,
and which was not past its minimum useful life at the beginning of your most
recent fiscal year; or
·
You do not fall into any of the above categories, but you
received or benefited from §5307 Grants in the past and intend to apply to
receive or benefit from §5307 Grants in the future.
You should answer No if you do not fall into any of
the above categories, and you are a voluntary reporter to the NTD.
Are You Requesting a Nine or Fewer Vehicles Waiver?
This section is for transit agencies requesting a Nine or
Fewer Vehicles Waiver from reporting. You should answer Yes to apply for
this waiver. Additionally, to apply for this waiver you must complete the B-10
form, the B-20 form, and the Revenue Vehicle Inventory form (A-30). Use the e-File
tab and standard template that states your CEO has determined that your transit
agency meets the eligibility criteria and also describes the modes and TOS
operated. Submit the communication and forms using Internet Reporting. See Nine
or Fewer Vehicles Waiver in the Introduction section of this manual for more detailed
instructions.
This section describes the organization as a public or a
private entity, and whether there is purchased transportation (PT) service.
Select one of the categories from the Organization Type
drop-down menu.
If you are a joint powers agency, select public agency
or authority. Basically, this is a public entity that is a group of two or more
public agencies that is set up to exercise powers together that members of the
group already have.
If none of the choices fits your agency, select category 6:
Other. Internet Reporting will display a box for you to describe your
organization type.
Institutional Structure
This section describes the type of institutional structure
or governance of public agencies. This provides information on administrative
control and policymaking authority for a public agency. There is also category
7 for not applicable if you are a private operator.
Select one of the eight categories from the Institutional
Structure drop-down menu.
If none of the choices fits your agency, select category 8:
Other. Internet Reporting will display a box for you to describe how your
agency is governed.
The demographic information describes the area and
population where transit service is operated. Information is provided for
urbanized (UZA) and non-urbanized areas and for service area.
The U.S.
Bureau of the Census defines and identifies UZAs. An UZA is defined by the
Census as a densely-populated core and nearby densely-settled areas that
together contain at least 50,000 in population, at least 35,000 of whom are not
living on a military installation. The most-recent UZAs were identified using
data from the 2000 Census. For detailed information on how the Census Bureau
defines and identifies Urbanized Areas, please consult the Census Bureau
website at: http://www.census.gov/geo/www/ua/ua_2k.html.
The UZA
number is a designation assigned by FTA. For urbanized areas in the 50 United States and the District of Columbia, the UZA number is a numerical ranking by population
size. Urbanized areas in Puerto Rico, the Virgin Islands, and the Northern Marianas are also assigned a unique UZA number by FTA. The Virgin Islands are not
recognized as an urbanized area by the Census Bureau, but pursuant to 49 U.S.C.
5307(l), FTA treats the Virgin Islands as an urbanized area for purposes of
transit grant-making.
The NTD
treats all UZAs as either Large UZAs, Medium UZAs or Small UZAs. A Large UZA is
a UZA with more than 500,000 in population. A Medium UZA is a UZA with between
200,000 and 499,999 in population. A Small UZA is a UZA with fewer than 200,000
in population. The NTD also refers to non-urbanized areas as Rural Areas. Your primary UZA number and name are
pre-filled and cannot be edited. If the information is incorrect please contact
your NTD transit analyst.
Identify all UZAs other than your primary UZA that are
served by your transit agency as “secondary UZAs.” Additionally, identify if
your transit agency serves any areas outside of the Census-defined urbanized
areas. Identify the “Non-UZA-0” UZA if you provide any service that picks up or
drops off passengers outside of the Census-defined Urbanized Areas, even if all
of your service data will be allocated to one or more UZAs on your FFA-10 form.
Secondary UZA numbers with names
are pre-filled based on information provided in last year’s NTD submission. You
can edit secondary UZA numbers with names, from the Available Secondary
UZA/Non-UZA(s) drop-down menu of UZAs using the Add UZA or Remove
UZA buttons.
Service area is a measure of access to transit service
in terms of population served and area coverage (square miles). For bus (MB),
trolleybus (TB), and rail service, use ADA definitions and requirements to
determine service area boundaries and population. The bus service area essentially is defined as ¾
mile on each side of a fixed route. The rail service area definition focuses on a ¾
mile radius around each station.
For demand response (DR) mode, if your service area
extends beyond ADA requirements of ¾ mile around fixed routes, use the actual
service area.
For modes not covered by ADA, including ferryboat
(FB) and vanpool (VP), determine service area and population using
locally defined criteria.
Service area and population are pre-filled based on the
information provided in the prior report year submission. Review and update the
data as appropriate. Use the most current figures or official estimates of
population. These statistics are often available from your area's metropolitan
planning organization.
Population and area (in square miles) statistics for the UZA
will not equal those for the service area in most cases. This is true because
UZA statistics are based on Census definitions, while service area statistics
are based on where services are operated. The Sample Metropolitan Area graphic
shows an example of these differences for a transit system that serves portions
of three urbanized areas UZAs and also serves a rural (other than urbanized
area) area.
Report the number of VOMS, by mode and TOS, for those
services included in your report.
Vehicles Operated in Maximum Service (VOMS)
VOMS is a count of the revenue vehicles scheduled for the peak day and
operating period of the peak service season or schedule of the year. The
revenue count is the typical number of vehicles operated and does not consider
the number of vehicles operated on atypical days such as holiday celebrations
(e.g., Fourth of July), or one-time special events (e.g., World Series
celebrations, political conventions).
Type of Service (TOS)
TOS is determined by who operates the revenue vehicles that
carry passengers. Transit agencies have DO transit service when they employ
their own labor for operators. Conversely, transit agencies have PT service
when they contract another public or private provider to provide the labor for
the operators.
The B-30 form section of this manual provides more detailed
information about the criteria for a contractual relationship for PT services,
monetary considerations and cooperative agreements.
Transit agencies operate one or more modes of transit
service. A mode is a system for carrying transit passengers described by
specific right-of-way, technology and operational features.
The Glossary at the end of this manual contains the
detailed NTD modal definitions.
Mode
The NTD recognizes the following modes of public transit
service:
|
Aerial Tramway (TR) Non-Rail – Fixed
Guideway
A system of aerial cables with suspended vehicles.
|
Automated Guideway (AG) Rail – Fixed
Guideway
An electric railway of guided vehicles that is operated with
a computer and without vehicle operators.
|
Bus
(MB) Non-Rail – Fixed Guideway or Non-Fixed Guideway
Fixed-route bus service is the most-prevalent mode in the
country. MB service is powered by a motor and fuel contained within a
vehicle. Deviated fixed-route service is also reported as MB.
|
|
Cable
Car (CC) Rail – Fixed Guideway
A railway propelled by moving cables located beneath the
street. While popular at the turn of the last century, the only surviving
system is operated in San Francisco.
|
Commuter Rail (CR) Rail – Fixed Guideway
Rail service operating on either old freight railways, or on
tracks that are shared with freight railways, Amtrak, or both. The service is
characterized by relatively long distances between stops, for service
primarily connecting a central city with outlying suburbs and cities. The
service may be either diesel or electric-powered and usually has
grade-crossings with roadways.
|
Demand Response (DR) Non-Rail – Non-Fixed
Guideway
Shared-ride demand response service is scheduled in response
to calls from passengers. Many transit systems operate demand response (DR)
service to meet the requirements of ADA.
|
|
Ferryboat (FB) Non-Rail – Fixed Guideway
A mode that carries passengers over water.
|
Heavy Rail (HR) Rail – Fixed Guideway
An electric railway that operates local service in exclusive
right-of-way. The service is characterized by long trains of six to eight
cars or more and by relatively short distances between stops for local
service within a city and the immediate suburbs. The Nation’s traditional
subway systems are classified as heavy rail.
|
Inclined Plane (IP) Rail – Fixed Guideway
A railway operating on steep slopes and grades with vehicles
powered by moving cables.
|
|
Jitney
(JT) Non-Rail – Non-Fixed Guideway
A unique form of bus service using owner-operated vehicles
on fixed routes.
|
Light Rail (LR) Rail – Fixed Guideway
An electric railway that operates local service in mixed
traffic with road vehicles, or has grade crossings with roadways. The service
is characterized by short trains of one to four cars and by relatively short
distances between stops for local service within a city and the immediate
suburbs.
|
Monorail
(MO) Rail – Fixed Guideway
An electric railway that straddles a single guideway and
uses human operators.
|
|
Publico (PB) Non-Rail – Non-Fixed Guideway
Públicos are jitney services operated in Puerto Rico.
|
Trolleybus (TB) Non-Rail – Fixed Guideway
Fixed-route service using rubber tire buses powered by
electric current from overhead wires using trolley poles. Service using
rubber tire replica trolleys or historic trolleys, powered by an on-board
motor are not included in this mode.
|
Vanpool (VP) Non-Rail – Non-Fixed Guideway
A commuting service operating under pre-arranged schedules
for previously formed groups of riders in vans.
|
|
Alaska Railroad (AR) Rail – Fixed Guideway
A special railroad that Congress recognized for certain FTA
funding that operates in Alaska.
|
|
Other – If none of the choices fits your agency, select the
category: Other. Internet Reporting will display a box for you to describe
the other mode.
|
Multi-Modal Vehicles
If a vehicle is used for more than one mode, report it under
each mode for which it is used and describe the use of the vehicle using the Add
Form Notes link.
For example, the transit agency may use five of its vehicles
in MB mode during peak hours and, during non-peak hours, may use the five
vehicles in DR service. The vehicle also would be reported
as MB and DR on the A-30 form and supports another mode should be indicated.
Route and Point Deviation Services
Route deviation and point deviation services have operating
characteristics of both MB and DR modes. Route deviation service operates as a
conventional bus route, but permits the bus to deviate from the route and serve
destinations within a prescribed distance (e.g., ¾ mile). Point deviation
service makes scheduled stops at mandatory times along a corridor, but travels
between the time points on a path that serves the origins and destinations of
the passengers.
You should report route deviations and point deviations in
MB service as MB mode. For MB service, the extent of deviation for whatever
purpose, including an ADA eligible trip, is MB mode for all service supplied,
service consumed and operating cost data. Trips certified for ADA passengers
for route / point deviation services are counted as MB trips. The NTD does not
separately collect ADA-related expenses and ADA-related trips for ADA service provided through fixed-route or deviated-fixed-route bus (MB) service. Data for
ADA service provided through fixed-route or deviated-fixed-route bus (MB)
service are included in the total data for MB service.
Fixed Guideway for Bus
Two questions appear on the form only if your transit agency
enters VOMS for MB mode, to determine if the service operates over MB FG:
1.
Does your MB DO service operate over FG? This appears only if there is
DO service.
2.
Does your MB PT service operate over FG? This appears only if there is
PT service.
By TOS, indicate Yes if any of the service is operated over
FG or No if none of the service is operated over FG. If Yes is selected, after
the B-10 form is saved, the Fixed Guideway Segments form (S-20) and the Transit
Way Mileage form (A-20) will be generated.
This section describes modes by TOS that are not in
operation during the reporting period, but for which the agency is incurring planning
or capital expenses. These modes of service typically are in the planning,
design or construction phases prior to beginning passenger service. However, in
rare cases, these modes also could be existing modes for which service has been
suspended as part of a renovation program (e.g., cable car service in San Francisco suspended while the cable system is being rebuilt).
Internet Reporting uses the information in this section to
generate the data fields for reporting the capital costs for modes not
currently in service in the Uses of Capital form (F-20).
This section is required for agencies with a Grants Waiver (Planning
or Capital) with reduced reporting requirements.
Select each mode by TOS from the Available Modes /
Services selection menu by using the Add or Remove Mode /
Type of Service buttons.
This section is used by transit agencies to report the
number of VOMS, by mode, for PT services not included in their report but are
included in another NTD reporter’s report. Internet reporting uses this
information to generate:
·
Appropriate Operating Expenses forms (F-30) for indicated modes
·
The data fields for reporting the capital costs on the F-20 form
for the PT service included in the other NTD reporter’s report.
Select each mode from the Available Mode(s) selection
menu by using the Add Mode or Remove Mode buttons.
Starting Your NTD Report
Upon entering your reporting area for the first time, you
will be taken to the Internet Reporting Home Page.
·
Click on the Annual tab to open the Annual screen.
·
Click on the Identification form (B-10) link to open the
form. Review and complete the form following the instruction in this section.
Form Level Help: Click on the Help tab at the
top of the screen for form level help.
Form Note: A form note can be attached to any form.
Use the Add Form Note link for relevant information to a specific field,
to the entire form or to multiple forms. Click on the Add Form Note link
at the top of the screen and enter your note on the Notes screen. You
can review and / or edit a form note from the Notes tab. Do not
use the Form Notes feature to answer issues generated from this form.
From the Issues tab use the Add Comments link next to the
specific issue.
Saving or Closing the Form: Click on the Save
button at the bottom of the screen to save the form. Click on the Close
button at the bottom of the screen to close the form without saving. Saving the
Identification form will automatically generate forms for you.
Additional forms you may need to add: Contractual
Relationship forms (B-30) are added by clicking on the Add Form button
at the bottom of the Annual screen.
NTD ID: Review to be sure the NTD identification number (NTD ID) is
correct. Contact your NTD analyst immediately if there is a problem.
Line 01: Agency Identification Information. Pre-filled, review
for accuracy, edit as necessary.
·
Agency Name: The agency's full legal name. No
abbreviations or acronyms.
·
Fiscal Year: Review to be sure the agency's fiscal year
end (FYE) date (month, day, year) is correct. If the FYE date has changed,
contact your NTD analyst immediately. Prior to filing the report: Transit
agencies must notify FTA using the e-File tab when a fiscal year is
changed so FTA can determine the appropriate reporting period. Reminder: The
fiscal year must always cover a 12-month period, and if the fiscal year has
changed, months are skipped or repeated, if necessary.
·
Mailing Address: The agency's mailing address. Agencies
must either indicate a mailing address on line 1, or the number(s) of a P.O.
Box in the P.O. Box field.
·
URL: The agency's URL (website address) such as
www.pbtransit.com or www.coaster-transit.org. Do not include http://.
·
Agency Acronym: The agency's acronym that is used for
marketing the transit service. This acronym will be used in selected NTD
publications.
·
FTA Recipient ID: The agency's FTA recipient ID number (TEAM). Not all
transit agencies will have a recipient ID. Check with your grants manager or chief executive officer (CEO) if you have
any questions.
·
Are You a Recipient or Beneficiary of Urbanized Area Formula
Program Grants with Continuing Requirements? Yes / No (voluntary
reporter).
·
Identifies NTD reporting agencies that are recipients or
beneficiaries of Urbanized Area Formula Program
(UAF) grants and are required by statute to submit the NTD Annual report. Voluntary NTD reporters are not required to submit the NTD
Report since they are not recipients or beneficiaries of UAF Program grants.
Refer to the Introduction section of this manual for more information on
required and voluntary reporting.
Line 02: Are you Requesting a Nine or Fewer Vehicles Waiver?
Pre-filled, review for accuracy, edit as necessary.
·
If Yes, the required A-30 form will be generated.
·
On the Chief Executive Officer form (D-10), the CEO should
indicate that your transit agency meets the eligibility criteria and also
describe the modes and type of service (TOS) operated. Submit the
communication and completed B-10 form, B-20 form, A-30 form and D-10 form using
Internet Reporting. See the Introduction section of this manual.
Line 03: Organization Type. Pre-filled, review for
accuracy, edit as necessary. Select only one from the drop-down menu:
1.
Public agency or authority that directly operates (DO) all transit service (not a
State DOT): Select only if the agency is a public transit agency or
governmental unit and directly operates all transit service.
Do not submit any B-30 form for purchased transportation (PT) services,
unless the agency is selling service to another public agency.
2.
Public agency or authority that contracts for some or all transit
service (not a State DOT): Select only if the agency is a public agency,
authority or governmental unit contracting for some or all PT services. A B-30
form must be submitted and this report should contain data for the purchased
transportation services of the sellers included in this report.
3.
State DOT: Select if this transit agency is a State DOT.
4.
Other: Select if none of the above apply. Describe in the Organization
Type – Other Description field. For example, select other if the transit
agency is a private provider not under contract to a public transit agency or
governmental unit, the transit agency is not receiving any UAF Program funds,
directly or indirectly, and the transit agency is voluntarily submitting the NTD
Annual report.
Line 04: Institutional Structure. Pre-filled, review for
accuracy, edit as necessary. Select only one from the drop-down menu:
1.
Independent agency with an elected Board of Directors
2.
Independent agency with an appointed Board of Directors
3.
Subsidiary operating unit of a regional transportation agency
4.
Unit of city or municipal government
5.
Unit of county government
6.
Unit of state government
7.
Not applicable — Private operator
8.
Other: Select if none of the above apply. Describe in the Institutional
Structure – Other Description field.
Line 05: Demographic Information. Pre-filled, review
for accuracy, edit as necessary.
·
Primary UZA: The primary urbanized area (UZA) where transit services provided
by the agency, directly or through PT agreements, are physically located. The
primary UZA cannot be edited.
·
Service Area Information – Square Miles. Square miles in
the transit agency's service area in accordance with the Americans with Disabilities Act
of 1990 (ADA) and local definitions. Statistics (population and area in
square miles) for the UZA will not equal those for the service area in most
cases.
·
Service Area Information – Population. Population of the
service area. Statistics (population and area in square miles) for the UZA will
not equal those for the service area in most cases.
·
Secondary UZA / Non-UZA. Use the Add UZA or Remove
UZA button to edit. The UZAs where transit services provided by the agency,
directly or through PT agreements are physically located. Include areas covered
by contractors filing their own NTD Annual report. Do not use the funding
criteria described in the Federal Funding Allocation Statistics form (FFA-10)
to identify UZAs and other
than urbanized areas (non-UZAs) served.
Line 06:
·
Number of vehicles operated in annual
maximum service (VOMS) by Mode and Type of Service.
·
Enter the number of VOMS for each DO mode and each PT mode whose
service is included in this report. Report route
deviation and point
deviation services as bus (MB) mode. Other:
Select if none of the above apply. Describe in the Mode – Other Description
field.
·
Total Number of VOMS by Type of Service. This is an
auto-calculated field and cannot be edited, review for accuracy. The sum of the
number of vehicles operated in all modes in annual maximum service by TOS.
·
MB Fixed
Guideway (FG). For MB only by TOS, indicate Yes if your transit
agency operates any MB service over MB FG; otherwise, indicate No.
Line 07: Capital Investment for a Mode not Currently in
Service
·
Pre-filled, review for accuracy, edit as necessary. Use
the Add or Remove Mode / Type of Service buttons as necessary.
Select the mode and TOS
combination for any modes not yet in operation for which the agency is
incurring capital expenses. This section is required for
agencies with a Planning Waiver or a Capital (with or without Planning) Waiver
with reduced reporting requirements.
Line 08: Filing a Separate NTD Report (Modes not included in
this Report).
·
Pre-filled, review for accuracy, edit as necessary. Use
the Add or Remove Mode / Type of Service buttons as necessary.
·
Select the modes for PT services that are not included in the
transit agency's report.
The B-30 form collects key information on the parties to the
contractual relationship, the nature of the contractual relationship, financial
data and key operating statistics for the service covered by the contractual
relationship.
Reporters must complete this form if:
1.
They purchase transportation service from a public entity or private operator, or
2.
They sell transportation services to a public entity.
A separate B-30 form is used to report each contractual
relationship (i.e., contract) with each seller (or buyer).
Service provided to a public transit agency or governmental
unit by a public or private transportation provider is considered purchased transportation (PT) if it meets
two conditions:
1.
It uses the provider's employees to operate the revenue vehicles.
2.
It is based on a written contract that obligates the provider in advance
and for a specific monetary consideration to provide
specific public transportation service. PT does not include franchising,
licensing operations, management services, cooperative agreements or private
conventional bus (MB) service.
Data are reported only for those services that are specified
in the PT agreement and for which there is a monetary consideration to the
seller. All PT services must be reported, even if they covered only part of
your fiscal year.
The total of Purchased Transportation Fare Revenues and Net
Contract Expenditures will auto-calculate in a non-editable field as Total
Contract Cost.
The keys to completing this form is to determine if a
contractual relationship exists and how a contractual relationship differs from
a cooperative agreement, a financing arrangement between public entities.
Contractual Relationship
A contractual relationship exists only if the following
criteria are met:
·
The seller is obligated in advance of the time the service is
furnished to provide the operations for which the operating statistics are
being reported, for a specific monetary consideration.
·
A written agreement exists that specifies the contractual
relationship for the time period and the specific service generating the
operating statistics included in the NTD report.
·
The written agreement is signed by authorized representatives of
both the buyer and the seller and details the services to be provided and the
nature and amount of the monetary consideration.
Cooperative Agreement
A cooperative agreement is a financing arrangement between
public entities. It is an agreement where one or more public transit agencies
or governmental units contribute to, or are assessed for, the value of public
transit services provided by another public transit agency. This agreement
often is formulated through a written Memorandum of Understanding or mutual
agreement on the calculation and payment for the services.
For NTD purposes, a cooperative agreement is not considered
a contractual relationship in which a specific service is provided, e.g., a set
number of trips according to a prescribed schedule. The service funded is not
considered PT and, therefore, no B-30 form should be completed for the
agreement. Instead, the service is considered and reported as part of the
public transit agency's directly operated (DO) service.
The following is an example illustrating a cooperative
agreement.
|
Example 4 — Cooperative Agreements
|
|
Public Transit Agency A is a §5307 Urbanized Area Formula
Program (UAF) recipient and is organized as a regional transit authority
(RTA). It directly operates (DO) heavy rail (HR) throughout a three-county
area and bus (MB) and demand response (DR) services in one county (X).
The other two counties (Y and Z) also have public transit
agencies as part of county government (Public Transit Agency B and Public
Transit Agency C) that provides MB/DO and DR/DO services within their
respective counties.
At the time the RTA was established, each county agreed that
the RTA should be the sole provider of HR service and signed a memorandum of
understanding so that each county is assessed annually for a portion of the
HR expenses. The assessment is based on service area population, route miles,
stations and frequency of service. The RTA and each of the counties directly
operate all their transit services.
HR Assessment:
County X: $50,000,000
County Y: 16,000,000
County Z: 9,000,000
Total $75,000,000
Each county pays its assessment from general revenue funds
of its county government.
What is required under NTD?
Solution:
The funding arrangement for the HR service is considered a
cooperative agreement. The MB and DR services are considered directly
operated services that should be reported in the respective transit agencies
reports.
Public Transit Agency A files a NTD Annual report for all HR
service in the three-county area as directly operated, and for MB and DR
directly operated services.
B-10 –
HR/DO, MB/DO and DR/DO (item 6)
B-30 –
Not applicable
F-10 –
$75,000,000 Funds allocated to transit out of the general revenues of the
government entity (local funds, line 32, column c).
Both Public Transit Agency B and Public Transit Agency C
file separate NTD Annual reports for MB and DR and also report the funding
and the expense for the HR service.
B-10 –
MB/DO and DR/DO (item 6)
B-30 –
Not applicable
F-10 –
Funds allocated to transit out of the general revenues of the government
entity (local funds, line 32, column c). Includes the $16,000,000 and
$9,000,000 assessments for each.
F-40 – Other reconciling items – funds applied (line
23, column a) includes the $16,000,000 and $9,000,000.
|
The system should generate Section A – Contract Summary of
the B-30 form that were in your prior year’s NTD Annual report. Contractor
information from the prior year is pre-filled in Section A – Contract Summary
on each form. This information can either be edited or the form deleted if
necessary. Use the Add Form button at the bottom of the Annual
screen and select B-30 form from the drop-down menu if additional B-30 forms
are required.
Complete one form for each buyer and seller of service pair
identified in the form's contractual relationship section (top of screen). Use
the Add Form button at the bottom of the Annual screen to create
additional forms for each contractual relationship.
Describe the reporting relationship between the buyer and
seller. For each contract, provide the monetary considerations of the contract
and key operating and financial statistics in Section B – Key Financial and
Operating Statistics. One contract may cover more than one mode.
To add modes to a contract, use the Add Mode button within Section B —
Key Financial and Operating Statistics of the B-30 form.
Contractual Relationship
Type
Type identifies the reporting agency as the buyer or seller
of the service, the other party to the contractual relationship, and who is
reporting the operating data.
Select one of the fourteen categories from the Type
drop-down menu. If you select a category other than type 1, please contact your
NTD analyst for assistance in completing your NTD Annual report.
1.
You are the public buyer of service from a private company that is not
an NTD reporter and the service is being captured in this report as PT.
This is the most common case. The seller is a
private company without an NTD ID and service is reported in the public
agency's NTD report.
The public buyer is an NTD reporter.
The private seller does not report to NTD.
2.
You are the public buyer of service from a public NTD reporter and the
service is being captured in this report as DO.
This occurs when two public NTD reporters buy
and sell service between them and the buyer reports the service. Contractual
agreements between public NTD reporting agencies for transit services can be
reported as DO service by either the seller or the buyer of service. In this
case, the buyer is reporting the service. When the buyer (who is the reporting
agency in this case) makes this menu selection, the seller selects type 7 in
the seller's report.
Public buyer and public seller are both NTD
reporters.
3.
You are the public buyer of service from a private NTD reporter and the
service is being captured in this report as PT.
This occurs when two NTD reporters buy and
sell service between them and the public buyer reports the service from the
private seller as PT. When the buyer (who is the reporting agency in this case)
makes this menu selection, the seller selects type 8 in the seller's report.
Public buyer and private seller are both NTD
reporters.
4.
No longer available
5.
You are the public buyer of service and the service is being captured in
the public seller's report as DO.
This occurs when two public NTD reporters buy
and sell service between them and the seller reports the service as DO. Neither
the buyer nor the seller is reporting as a brokerage. When the buyer (who is
the reporting agency in this case) makes this menu selection, the seller
selects type 6 in the seller's report.
Public buyer and public seller are both NTD
reporters.
6.
You are the public seller of service with a public buyer that is an NTD
reporter and the service is being captured in this report as DO.
This occurs when two public NTD reporters buy
and sell service between them and the seller reports the service as DO. Neither
the buyer nor the seller is reporting as a brokerage. When the seller (who is
the reporting agency in this case) makes this menu selection, the buyer selects
type 5 in the buyer's report.
Public buyer and public seller are both NTD
reporters.
7.
You are the public seller of service and the service is being captured
in the public buyer's report as DO.
This occurs when two public NTD reporters buy
and sell service between them and the buyer reports the service as DO.
Contractual agreements between public NTD reporting agencies for PT services
can either be reported by the seller or the buyer of service as DO service.
When the seller (who is the reporting agency in this case) makes this menu
selection, the buyer selects type 2 in the buyer's report.
Public buyer and public seller are both NTD
reporters.
8.
You are the private seller of service and the service is being captured
in the public buyer's report as PT.
This occurs when two NTD reporters buy and
sell service between them and the public buyer reports the service from the
private seller as PT. When the seller (who is the reporting agency) makes this
menu selection, the buyer selects type 3 in the buyer's report.
Public buyer and private seller are both NTD
reporters.
9.
You are the public buyer of service from a public seller who is a
brokerage and the service is being captured in the seller’s report as PT.
This usually occurs with demand response (DR) services. The public buyer
purchases service from a public brokerage comprised of private and/or public
providers. The broker assigns trips to the providers. In this case, the buyer
and seller each file only one B-30 form showing the relationship between them
and the service is captured in the broker's report as PT. When the buyer (who
is the reporting agency) makes this menu selection, the seller selects type 10
in the seller’s report.
Public buyer and public seller are both NTD
reporters.
10.
You are the public seller of service (brokerage) and the service is
being captured in this report as PT.
This usually occurs with DR services. The
public seller (broker) sells service to a public agency (buyer) and the service
is captured in the seller’s report as PT. When the seller (who is the reporting
agency) makes this menu selection, the buyer selects type 9 in the buyer’s
report.
Public buyer and public seller are both NTD
reporters.
11.
You are the public seller of service with a private buyer that is not an
NTD reporter and the service is being captured in this report as DO.
The buyer is a private company without an NTD
ID and service is reported in the public agency's NTD report.
Public seller is an NTD reporter.
Private buyer does not report to NTD.
12.
You are the public buyer of service with a private seller who is an NTD
reporter and service is being captured in the seller's report as DO.
This occurs when two NTD reporters buy and
sell service between them. Usually, the service would be reported in the public
agency's report as PT. However, in rare cases the private company will report
the service. In these cases, permission must be obtained from FTA in advance.
When the buyer (who is the reporting agency) makes this menu selection, the
seller selects type 13 in the seller’s report.
Public buyer and private seller are both NTD
reporters.
13.
You are the private seller of service with a public buyer who is an NTD
reporter and service is being captured in this report as DO.
This occurs when two NTD reporters buy and
sell service between them. Usually, the service would be reported in the public
agency's report as PT. However, in rare cases the private company will report
the service. In these cases, permission must be obtained from FTA in advance.
When the seller (who is the reporting agency) makes this menu selection, the
buyer selects type 12 in the buyer's report.
Public buyer and private seller are both NTD
reporters.
14.
You are the private seller of service with a public buyer who is not an
NTD reporter and the service is being captured in this report as DO.
The buyer is a public agency without an NTD
ID. Usually, the public agency would submit a request for an NTD ID and the
service would be captured in the public agency's NTD report as PT. However, in
rare cases the private seller will report the service as directly operated. In
these cases, permission must be obtained from FTA in advance.
Private seller is an NTD reporter.
Public buyer does not report to NTD.
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Exhibit 8 — Contractual Relationship Reporting (M =
Mode, D = Directly Operated, P = Purchased Transportation)
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1
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2
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3
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5
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6
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7
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8
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9
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10
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11
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12
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13
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14
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You are public
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X
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X
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X
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X
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X
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X
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X
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X
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X
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X
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You are private
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X
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X
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X
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Contract is with a public transit agency
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X
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X
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X
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X
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X
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X
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X
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X
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X
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Contract is with a private transit agency
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X
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X
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X
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X
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You are the buyer
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X
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X
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X
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X
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X
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X
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You are the seller
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X
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X
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X
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X
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X
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X
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X
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Buyer and seller are both NTD reporters
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X
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X
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X
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X
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X
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X
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X
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X
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X
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X
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Either the buyer or the seller is not an NTD reporter
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X
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X
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X
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Service reported in your report as DO
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X
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X
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X
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X
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X
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Service reported in your report as PT
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X
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X
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X
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Service reported in the other agency's report as DO
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X
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X
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X
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Service reported in the other agency's report as PT
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X
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X
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Type of Service reported on Identification form (B-10), item
6
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P
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D
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P
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D
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P
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D
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D
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D
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Reporter completes B-10 form, item 8
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M
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M
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M
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M
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M
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Transit Agency is filing a complete report
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X
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X
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X
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X
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X
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X
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X
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X
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Required forms if filing separate report: Basic Information
Module forms, Financial Module forms including F-30, line 12
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X
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X
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X
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X
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X
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Matching menu selections on Contractual Relationship form
(B-30), line 2 for contracts with another NTD reporter
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7
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8
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6
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5
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2
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3
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10
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9
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13
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12
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Example 5 — Purchased
Transportation Services Reporting — Between Public Buyer and Private
Seller
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Public Transit Agency purchased DR service from Private
Transit. Both were NTD reporters in Report Year 2007. Public Transit will
report the service to NTD in Report Year 2008. Private Transit only operates
the service in the contractual relationship and does not provide any other
public transportation.
Public Transit Agency submits B-30 form, type 1 indicating
that the reporting agency is the buyer of service from a company that is not
an NTD reporter and the service is being captured in this report as PT.
Public Transit Agency completes the B-10 form, item 6
indicating the number of vehicles operated in annual maximum service (VOMS)
for DR / PT.
Public Transit Agency submits a complete report to NTD
including all required forms for DR / PT.
Private Transit, who is not reporting the service in Report
Year 2008, is inactivated in the NTD database.
|
Identify the other party to the contractual relationship
using the NTD Reporter or Company drop-down menus. The NTD
reporter menu lists the name and NTD ID of transit agencies, both private and
public, reporting to the NTD in the current repot year. The NTD Reporter
drop-down menu includes all NTD reporters and their identification numbers (NTD
IDs) from the 2007 NTD who are reporting in the current report year, in
ascending order by transit agency identification number.
The Company drop-down menu includes all private
operators identified in your prior years report, displayed in ascending
alphabetical order. These private companies are not filing separate reports to
the NTD. If you need to add a company that is not included in the Company
drop-down menu, click on the Add / Edit 
Company
button to enter the name of a new private company.
If you are contracting with a private company that filed a
separate report last year, but this year is not filing a report, use the Add
/ Edit Company button to enter the name of the private company. Do not use
the NTD Reporter drop-down menu because the private company will no
longer be included in the menu.
The type selected above (1 - 14) determines which menu is
required. Types 1, 11 and 14 will require the Company menu; types 2, 3,
5 through 10, 12 and 13 will require the NTD Reporter menu.
Monetary Nature of Contractual Relationship
Describe the nature of the monetary consideration in the contract.
Monetary consideration is the payment or compensation by the public body to the
private or public seller of transportation service (private / public carrier).
Monetary consideration does not have to be a cash payment to the PT provider.
For example, the buyer of service may give the seller buses to operate the
service, or the buyer may provide the fuel or perform the maintenance of the
buses.
It is common for public transit agencies buying
transportation service to provide the seller the vehicles used for the service.
This includes vehicles given, sold, loaned or leased (usually for below market
value) to seller. Select the box for buyer provides vehicles to the seller for
any arrangement where the buyer provides vehicles to the seller for the
purchased transportation service under this B-30 form.
Select all of the categories of monetary consideration that
apply from the Monetary Nature of Contractual Relationship checklist.
If none of the choices fits or there are additional monetary
considerations, select category: Other. Internet Reporting will display a box
for you to describe the monetary considerations. Typical examples are incentive
and penalty clauses in the contract, or the buyer provides fuel for the
vehicles, performs the vehicle maintenance, or collects the passenger mile
data.
This section describes key financial and operational
characteristics of the contracted service.
Use the Add Mode button in this section of the form
to generate the necessary fields for a mode. To add additional modes under the
same contract, use the Add Mode button in this section of the form.
From the menu, select the desired mode.
Use the Delete Mode button to remove a mode and the Delete
Form button to remove the entire form.
Report, by mode, the number of revenue vehicles operated in annual
maximum service (VOMS).
If vehicles are used for more than one mode, report them
under each mode for which they are used, and describe the number of vehicles by
mode using the Add Form Notes link. For example, if the seller operates
ten buses and five DR vehicles operated in annual maximum service, report MB
10, DR 5 and state this using the Add Form Notes link.
Similarly, if the same vehicle is used for more than one
contract, report this vehicle for each contract that the vehicle is used, and
describe using the Add Form Notes link.
By mode, report the number of months that the seller
operated service during the report year under the contract. If service was
operated less than a full report year, describe the term of the contract (beginning
date and contract length) using the Add Form Notes link. Use the
following rounding rule to determine the number of months:
·
Days 1-15 are rounded down. Service beginning during these
days is counted as having been operated for the entire month. Service ending
during these days is counted as not having been operated during the month.
·
Days 16-31 are rounded up. Service beginning during these
days is counted as not having been operated for the entire month. Service
ending during these days is counted as having been operated during the month.
For example, a PT agreement specifies a 24-month term with a
one-year option. Service began operating on May 15. The reporter has a calendar
fiscal year. Report 8 months as the length of the contract (May through December)
and use the Add Form Notes link to state that the contract began May 15,
and has a term of 24 months.
Purchased Transportation Fare Revenues
Report by mode, the purchased transportation (PT)
fare revenues.
PT fare revenues are fare revenues derived from the transit
services provided under the PT agreement, regardless of whether fares are
retained by the seller or returned to the buyer. They also include fares
collected or sold by the buyer for users of the purchased service. For example,
if the buyer of the PT service sells tickets, tokens or passes for these users,
this revenue is reported as part of PT fare revenues.
Report, by mode, the net contract expenditures by the
buyer after fare revenues have been deducted. These are the payments and
accruals due the seller for providing the transit services under the PT
agreement after the fare revenues earned have been considered. Net contract
expenditures are calculated one of two ways depending on the contracting
relationship:
·
Seller retains the fare revenues. The total money earned by the
seller ($9M) is the sum of the fare revenues collected (e.g., $1M) and the
additional payments made by the buyer to the seller (e.g., $8M). The net
contract expenditures equal the additional payments by the seller ($8M).
·
Seller returns the fare revenues. The seller collects the fare
revenues (e.g., $2M) and immediately transfers the receipts to the buyer. The
total money earned by the seller equals the payments made by the buyer (e.g.,
$7M). The net contract expenditures ($5M) equals the payments made by the buyer
($7M) less the fare revenues collected ($2M).
Total Contract Cost
Displays the total contract cost for each contract
(non-editable auto-calculated total of line 6 and line 7).
The following example illustrates how to report fare
revenues and net contract expenditures and how the total contract costs are
calculated.
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Example 6 – Reporting Fare
Revenues and Net Contract Expenditures by Buyer
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Seller Retains Fare Revenues
Example: Regional Transit contracts with ABC Company
for MB service.
Under the contract:
·
Regional Transit agrees to pay $1,200,000 for operating the
service
·
ABC Company retains fare revenues.
ABC collects $300,000 in fare revenues. It earns $1,500,000
($1,200,000 + $300,000) for operating the bus service.
What is reported?
Solution: Regional Transit reports:
·
Purchased transportation fare revenues $300,000
·
Net contract expenditures $1,200,000
·
Total contract cost (auto calc) $1,500,000
For contracts in which the seller retains fare revenues, the
net contract expenditures by the buyer equals the actual payments or accruals
made by the buyer.
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Seller Returns Fare Revenues
Example: Regional Transit contracts with DEF Company
for MB service.
Under the contract:
·
Regional Transit agrees to pay $2,500,000 for operating the
service
·
DEF Company returns fare revenues.
DEF collects $600,000 in fare revenues and transfers the
receipts to Regional Transit. DEF earns $2,500,000.
What is reported?
Solution: Regional Transit and ABC Company reports:
·
PT fare revenues $600,000
·
Net contract expenditures by buyer ($2,500,000
- $600,000) $1,900,000
·
Total contract cost (auto calc) $2,500,000
For contracts in which the PT fare revenues are returned to
the buyer by the seller, the net contract expenditures by the buyer equals
the actual payments or accruals made by the buyer net of or less the PT fare
revenues.
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Report by mode other costs incurred by the buyer.
These are expenses of the buyer (public transit agency or governmental unit)
that are directly attributable to the provision of PT services. Examples
include:
·
Providing maintenance services or fuel for the vehicles used by
the seller
·
Gathering and compiling NTD data
·
Monitoring
of the seller's operations and other similar costs where the buyer uses its
resources to support the purchased service.
This field automatically sums the net contract expenditures;
other costs incurred by the buyer, and PT fare revenue.
This section only appears if the contracted service is DR.
Complete this section only if the contract involves the provision of DR
services. For Type select one of the seven categories from the Description
of Demand Response (DR) Provider drop-down menu.
If none of the choices fits, select category 7: Other.
Internet Reporting will display a box for you to describe the DR provider.
If Taxicab operator is selected, a section to fill in data
for taxi service as a subset of total service will generate on the Service form
(S-10). For more information on filling in taxi service data, refer the Service
Module, form S-10.
The following are examples illustrating contractual
relationship reporting.
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Example 7 — Purchased Transportation Services
Reporting — Transit Agency X
(User-side Subsidy Program)
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Example: Public Transit Agency X (buyer) is a
recipient of §5307 UAF Program funds, and operates a user-side subsidy
program (seller) for DR service called Community Ride, separate from its ADA
DR service. It uses part of a staff position for contract administration and
customer information support totaling $55,000 in labor, $15,000 in fringe
benefits and $5,000 for telephone costs.
The subsidy program uses several taxicab companies to supply
the service. Collectively, the taxicab companies own 200 vehicles; of these:
·
30 are used for annual maximum service
·
10 additional vehicles are available as spares.
Qualified users purchase discounted coupons from Transit
Agency X that are valid for taxicab fares. The user pays up to $10 for the
coupon that is valid for a cab fare up to the coupon amount. The rider pays
any difference in the total cab fare and the coupon amount. The taxicab
companies receive a $2 handling fee per fare.
For the current report year, Transit Agency X sold 12,500
coupons at an average coupon cost of $8 ($100,000) and valued at an average
cost of $20 ($250,000). The taxicab companies earned $25,000 for the handling
fee ($2 * 12,500 coupons).
What is required under NTD?
Solution:
· Written
agreement between Transit Agency X and the taxicab companies
· Taxicab
companies must maintain records for Transit Agency X to compile non-financial
operating statistics for purchased services and to ensure the accuracy of the
data
· Transit
Agency X files an NTD Annual report indicating purchased transportation
services:
B-10
form Identification
Organization
Type – Public agency or authority that contracts for some or all transit
service (not a state DOT)
Number
of Vehicles Operated in Annual Maximum Service (VOMS) DR/PT
30
B-30
form Contractual Relationship
One form
Contractual
Relationship Type – Type 1: The reporting agency is the buyer of service
from a company that is not an NTD reporter and the service is being captured
in this report as PT
Contractual
Relationship Company Community Ride
Monetary
Nature of Contractual Relationship – Cost Reimbursement to seller for
reduced fare programs
Contracted
Service - DR
VOMS
under contract 30
Months
service operated 12
Purchased
transportation fare revenues $100,000
Net
contract expenditures ($250,000 -
$100,000 + $25,000) $175,000
Total
contract cost (autocalc) $275,000
Other
costs incurred by buyer $75,000
Total
operating expenses $350,000
Description
of DR Provider Taxicab operator
F-10
form Sources of Funds – Funds Expended and Funds Earned
PT
fare revenues
$100,000
F-30
form Operating Expenses DR/PT
Object
class 508.01 (distributed by
function) $275,000
Object
class 501.02 (General
Administration – other labor) $55,000
Object
class 502 (General
Administration – fringe benefits) $15,000
Object
class 505 (General
Administration – utilities / phone) $5,000
Total
modal expenses (for all functions
and object classes) $35,000
ADA operating expenses $0
A-10
form Stations and Maintenance Facilities DR/PT
Facilities 0
A-30
form Revenue Vehicle Inventory DR/PT
Number
of vehicles in total fleet 40
Non-dedicated
S-10
form Service DR/PT
VOMS 30
Vehicles available in annual maximum service 40
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Example 8 — Purchased Transportation Services
Reporting — Public Transit Agency Y
(Brokerage System)
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Example: Public Transit Agency Y (buyer) is a
recipient of UAF Program funds, and contracts for DR service with Access
(seller), a public brokerage who files an NTD Annual report. All service is
for ADA requirements.
Transit Agency Y pays Access $5,000,000 for the service
based on each unlinked passenger trip (UPT). Transit Agency Y supports the DR
program with one contract administrator with a salary of $50,000 and fringe
benefit costs of $15,000.
Access collects $600,000 in fare revenues. Access operates a
brokerage involving three non-profit providers who also use the vehicles for
other transportation services not under contract to Transit Agency Y with:
·
Provider 1 Vehicles in
annual maximum service (VOMS) 1150 and 20
spares
·
Provider 2 VOMS 250
and 5 spares
·
Provider 3 VOMS 375
and 10 spares
What is required under NTD?
Solution:
· Written
agreement between Transit Agency Y and Access specifying the services for
$5,000,000
· Transit
Agency Y files an NTD Annual report with DR/PT as follows:
B-10
form Identification
Organization
Type – Public agency or authority that contracts for some or all transit
service (not a state DOT)
Number
of VOMS – Not applicable as Access files own report
Filing
a Separate NTD Report Add DR
B-30
form Contractual Relationship One
form
Contractual
Relationship Type – Type 9: The reporting agency is the buyer of service
from a seller who is a brokerage and the service is being captured in the
seller’s report as PT
Contractual
Relationship Company Access
Monetary
Nature of Contractual Relationship – Buyer provides vehicles to the
seller
Contracted
Service - DR
VOMS
under contract (150 + 50 + 75) 275
Months
service operated 12
Purchased
transportation fare revenues $600,000
Net
contract expenditures $4,400,000
Total
contract cost (auto-calc) $5,000,000
Other
costs incurred by buyer $65,000
Total
operating expenses $5,065,000
F-10
form Sources of Funds – Funds Expended and Funds Earned
PT
fare revenues
$600,000
F-30
form Operating Expenses DR/PT
Object
class 508.02 (distributed by
function) $5,000,000
Object
class 501.02 (General
Administration – other labor) $50,000
Object
class 502 (General
Administration – fringe benefits) $15,000
Total
modal expenses (for all functions
and object classes) $5,065,000
No other forms in Transit Agency Y’s report are completed
for the service provided by Access.
· Access
files a separate, complete NTD Annual report indicating purchased
transportation service. As a brokerage, the service is reported as PT in the
Access report.
· Providers
1, 2 and 3 must maintain records to compile financial and non-financial
operating statistics for purchased services and to ensure the accuracy of the
data
B-10
form Identification
Organization
Type – Public Agency or authority that contracts some or all transit
service (not a State DOT)
Number
of Vehicles Operated in Annual Maximum Service DR/PT 275
vehicles
B-30
form Contractual Relationship One
form
Contractual
Relationship Type – Type 10: The reporting agency is the seller of
service (brokerage) and the service is being captured in this report as PT
Contractual
Relationship Company Transit Agency Y
Monetary
Nature of Contractual Relationship – Negotiated rate per unit of service
delivered
Contracted
Service - DR
VOMS
under contract (150 + 50 + 75) 275
Months
service operated 12
Purchased
transportation fare revenues $600,000
Net
contract expenditures ($5,000,000 -
$600,000) $4,400,000
Total
contract cost (autocalc) $5,000,000
Other
costs incurred by buyer (not applicable for
sellers)
Total
operating expenses $5,000,000
Description
of DR Provider Brokerage system
F-10
form Sources of Funds – Funds Expended and Funds Earned
PT
fare revenues $600,000
Revenue
accrued through a PT agreement $4,400,000
F-30
form Operating Expenses DR/PT
Object
class 508.01 (distributed by
function) $5,000,000
Total
modal expenses (for all functions
and object classes) $5,000,000
ADA operating expenses $500,000,000
A-10
form Stations and Maintenance Facilities DR/PT
One
form totaling the facilities for each of the three providers
A-30
form Revenue Vehicle Inventory DR/PT
Number
of vehicles in total fleet 40
Non-dedicated
S-10
form Service DR/PT
VOMS 275
Vehicles available in annual maximum service (VOMS +
spares) 310
|
Completing the Contractual Relationship form (B-30)
Complete one form for each buyer and seller of service
contractual relationship. Use the Add Form button at the bottom of the Forms
screen to create additional forms for each contractual relationship.
Form Level Help: Click on the Help tab at the
top of the screen for form level help.
Form Note: A form note can be attached to any form.
Use the Add Form Note link for relevant information to a specific field,
to the entire form or to multiple forms. Click on the Add Form Note link
at the top of the screen and enter your note on the Notes screen. You
can review and / or edit a form note from the Notes tab. Do not
use the Form Notes feature to answer issues generated from this form.
From the Issues tab use the Add Comments link next to the
specific issue.
Saving or Closing the Form: Click on the Save
button at the bottom of the screen to save the form. Click on the Close
button at the bottom of the screen to close the form without saving.
Deleting the Form: Click on the Delete button
at the bottom of the form to delete both sections A and B, or click on the Delete
Box button in line 3 if you want to delete Section B – Key Financial and
Operating Statistics only.
Section A – Contract Summary Type
Line 01: Contractual Relationship.
Type: Select the option that identifies your agency as the buyer
or seller of the transportation service and indicates whose
report includes the operational data for the purchased transportation (PT) service from
the drop-down menu:
1.
You are the public buyer of service from a private company that is not
an NTD reporter and the service is being captured in this report as PT.
·
This is the most common case. The seller is a private company
without an NTD ID and service is reported in the public agency's NTD report.
·
The public buyer is an NTD reporter.
·
The private seller does not report to NTD.
2.
You are the public buyer of service from a public NTD reporter and the
service is being captured in this report as directly operated (DO).
·
This occurs when two public NTD reporters buy and sell service
between them and the buyer reports the service. Contractual agreements between
public NTD reporting agencies for transit services can be reported as DO
service by either the seller or the buyer of service. In this case, the buyer
is reporting the service. When the buyer (who is the reporting agency in this
case) makes this menu selection, the seller selects type 7 in the seller's
report.
·
Public buyer and public seller are both NTD reporters.
3.
You are the public buyer of service from a private NTD reporter and the
service is being captured in this report as PT.
·
This occurs when two NTD reporters buy and sell service between
them and the public buyer would reports the service from the private seller as
PT. When the buyer (who is the reporting agency in this case) makes this menu
selection, the seller selects type 8 in the seller's report.
·
Public buyer and private seller are both NTD reporters.
4.
No longer available
5.
You are the public buyer of service and the service is being captured in
the public seller's report as DO.
·
This occurs when two public NTD reporters buy and sell service
between them and the seller reports the services as DO. Neither the buyer nor
the seller is reporting as a brokerage. When the buyer (who is the reporting
agency in this case) makes this menu selection, the seller selects type 6 in
the seller's report.
·
Public buyer and public seller are both NTD reporters.
6.
You are the public seller of service with a public buyer that is an NTD
Reporter and the service is being captured in this report as DO.
·
This occurs for sellers who are not public transit agencies and
the seller reports the service as DO. When the seller (who is the reporting
agency in this case) makes this menu selection, the buyer selects type 5 in the
buyer's report.
·
Public buyer and public seller are both NTD reporters.
7.
You are the public seller of service and the service is being captured
in the public buyer's report as DO.
·
This occurs when two public NTD reporters buy and sell service
between them and the buyer reports the service as DO. When the seller (who is
the reporting agency in this case) makes this menu selection, the buyer selects
type 2 in the buyer's report.
·
Public buyer and public seller are both NTD reporters.
8.
You are the private seller of service and the service is being captured
in the public buyer's report as PT.
·
This occurs when two NTD reporters buy and sell service between
them and the public buyer reports the service as PT. When the seller (who is
the reporting agency) makes this menu selection, the buyer selects type 3 in
the buyer's report.
·
Public buyer and private seller are both NTD reporters.
9.
You are the public buyer of service from a public seller who is a
brokerage and the service is being captured in the seller’s report as PT.
·
This usually occurs with demand
response (DR) services. The public buyer purchases service from a
public brokerage comprised of private and/or public providers. The broker
assigns trips to the providers. In this case, the buyer and seller each file
only one B-30 form showing the relationship between them and the service is
captured in the broker's report as PT. When the buyer (who is the reporting
agency) makes this menu selection, the seller selects type 10 in the seller’s
report.
·
Public buyer and public seller are both NTD reporters.
10.
You are the public seller of service (brokerage) and the service is
being captured in this report as PT.
·
This usually occurs with DR services. The public seller (broker)
sells service to a public agency (buyer) and the service is captured in the
seller’s report as PT. When the seller (who is the reporting agency) makes this
menu selection, the buyer selects type 9 in the buyer’s report.
·
Public buyer and private seller are both NTD reporters.
11.
You are the public seller of service with a private buyer that is not an
NTD reporter and the service is being captured in this report as DO.
·
The buyer is a private company without an NTD ID and service is
reported in the public agency's NTD report.
·
Public seller is an NTD reporter.
·
Private buyer does not report to NTD.
12.
You are the public buyer of service with a private seller who is an NTD
reporter and service is being captured in the seller's report as DO.
·
This occurs when two NTD reporters buy and sell service between
them. Usually, the service would be reported in the public agency's report as
PT. However, in rare cases the private company will report the service. In
these cases, permission must be obtained from FTA in advance. When the buyer
(who is the reporting agency) makes this menu selection, the seller selects
type 13 in the seller’s report.
·
Public buyer and private seller are both NTD reporters.
13.
You are the private seller of service with a public buyer who is an NTD
reporter and service is being captured in this report as DO.
·
This occurs when two NTD reporters buy and sell service between
them. Usually, the service would be reported in the public agency's report as
PT. However, in rare cases the private company will report the service. In these
cases, permission must be obtained from FTA in advance. When the seller (who is
the reporting agency) makes this menu selection, the buyer selects type 12 in
the buyer's report.
·
Public buyer and private seller are both NTD reporters.
14.
You are the private seller of service with a public buyer who is not an
NTD reporter and the service is being captured in this report as DO.
·
The buyer is a public agency without an NTD ID. Usually, the
public agency would submit a request for an NTD identification number (NTD ID) and the service would be
captured in the public agency's NTD report as PT. However, in rare cases the
private seller will report the service as directly operated. In these cases,
permission must be obtained from FTA in advance.
·
Private seller is an NTD reporter.
·
Public buyer does not report to NTD
·
NTD Reporter. This menu is used to select public transit agencies or private operators that file NTD reports and have
a NTD ID. If you selected types 2, 3, 5 through 10, 12 and 13 to describe the
type of contractual relationship, select the other party to the contractual
relationship from the drop-down menu.
·
Company. This menu is used to select private
operators that do not file NTD reports. If you selected types 1, 11
and 14 to describe the type of contractual relationship, select the other party
to the contractual relationship.
·
If the operator is not in the menu, click on the Add / Edit
Company button to enter the name of a new private company. If you are a private
company who had a contract with an NTD reporter, which filed a report last
year, but this year is not filing a report, the agency will no longer be listed
in the NTD reporter drop-down menu.
Line 02: Monetary Nature of Contractual Relationship. Check
all that apply:
·
Negotiated rate per unit of service delivered. Select this box if
both the buyer and seller agree to a specific cash amount for the service. The
cash amount is a set price typically based on a set rate per hour or mile of
service to be provided. It may also be a reimbursement per passenger trip
basis.
·
Cash reimbursement of some of seller's operating deficit. Select
this box if the buyer reimburses the seller for only a portion of the net
service cost (full service cost less passenger revenues earned).
·
Cash reimbursement of all of the seller's operating deficit.
Select this box if the buyer reimburses the seller for the net service cost (full
service cost less passenger revenues earned).
·
Cash reimbursement to seller for reduced fare programs. Select
this box if the buyer agrees to reimburse the seller for reduced fare programs.
For example, if elderly persons pay 50 percent of the adult fare, the buyer
agrees to reimburse the seller for the other 50 percent it would have collected
from a full adult fare.
·
Buyer provides vehicles to the seller to provide service under
this purchase transportation agreement. This includes vehicles given, sold,
loaned or leased (usually for below market value) to seller.
·
Maintenance facility leased to seller. Select this box if the
buyer leases the maintenance facility to the seller.
·
Other. Select this box if none of the above describes the
monetary nature of the relationship. If you select other, describe in the Monetary Consideration – Other
Description field.
Section B – Key Financial and Operating Statistics
Line 03: Contracted Services.
·
Click on the Add Mode button; Internet Reporting will
generate a column of data items to complete. At the top of the column is a drop-down
menu that contains all modes
identified on the B-10 form. Select the mode for this contractual relationship.
If additional modes are operated under this contract, click again on the Add
Mode button to generate another column, and select the next mode.
Line 04: Vehicles / Passenger Cars Operated in Annual
Maximum Service – by Mode and Type of Service.
·
Enter the number of revenue vehicles operated under the PT agreement
to meet annual maximum service requirements.
·
If a vehicle is used for more than one mode or contract, report
the vehicle for each mode and for each contract and describe. Click on the Add
Form Note link at the top of the screen and enter your note on the Notes
screen. Indicate the number of vehicles used and for which modes or contracts.
Line 05: Number of Months Seller Operated Service During
Report Year – by Mode and Type of Service.
·
Enter the number of months that the seller operated service during
the report year. If service was operated less than a full report year, describe
the term of the contract (beginning date and number of months service was to be
provided). Click on the Add Form Note link at the top of the screen and
enter your note on the Notes screen.
Line 06: Purchased Transportation Fare Revenues – by Mode
and Type of Service.
·
Enter all purchased transportation fare revenues
from the service under the PT agreement, regardless of whether the fares are
retained by the seller or returned to the buyer.
·
Fares are usually collected by the seller, but also include fares
collected or sold by the buyer for users of the purchased transportation
service. For example, if the buyer sells tickets, tokens or passes for these
users, this revenue is part of purchased transportation fare revenues. Describe
any unusual circumstances regarding fare revenues or to confirm that no fares are
charged. Click on the Add Form Note link at the top of the screen and
enter your note on the Notes screen.
Line 07: Net Contract Expenditures – by Mode and Type of
Service.
·
Enter payments or accruals, not including purchased
transportation fare revenues from the service, under the PT agreement.
Line 07a: Total Contract Cost (sum of line 6 and line 7) –
non-editable auto-calculated, field.
Line 08: Other Costs Incurred by the Buyer – by Mode and
Type of Service.
·
Enter any other operating expenses (OE) that the transit agency
reporter (identified on the B-10) has incurred as buyer (other costs incurred by the buyer)
of the PT services. If you are the seller filing this NTD report, report zero.
Line 09: Total Operating Expenses, by Mode – by Mode and
Type of Service.
·
This is an auto-calculated field and cannot be edited,
review for accuracy. This is the buyer's total OE for the PT service that is
the sum of net contract expenditures by the
buyer, purchased transportation fare revenues, and other costs incurred
by the buyer.
Line 10: Description of a Demand Response (DR) Provider.
·
This line will only appear if you have clicked the Add Mode
button on Item 4. Select the organization type of the DR provider:
1.
Social service agency
2.
Taxicab operator
3.
Brokerage system
4.
Public agency or transit system
5.
Private for profit provider
6.
Private non-profit provider
7.
Other – If none of the choices fit, select category 7: Other. Internet
Reporting will display a box for you to describe the DR provider.
