Transit agencies must use the National Transit Database (NTD) Internet Reporting system to provide their Safety and Security data via reports to the Federal Transit Administration (FTA). NTD Internet Reporting is the online means for transit agencies to enter, review and revise data, and submit reports. It provides for timely and accurate reporting. All tasks and requirements for the NTD can be fulfilled via this system.
This section provides Internet Reporting information for the Safety and Security report.
The e-File tab is now viewable.
The Communications tab is now viewable.
The Identification form (B-10) (from the Urbanized Area Report) is viewable from the Forms tab, allowing the Safety and Security Contact person(s) to coordinate the modes / types of service operated data with the Safety and Security Setup form (S&S-10) data.
The Contacts form (B-20) (from the Urbanized Area Report) is viewable from the Forms tab, allowing the Safety and Security Contact person to contact the NTD Contact person.
The Monthly Ridership forms are no longer listed under the Safety and Security tab.
Numerous measures have been taken to ensure that all data entered into the Internet Reporting system is safe and available only to those with proper access. The NTD servers and network are secured behind a firewall. The website operates the secured web protocol, https, and the entire site is password protected. Additionally, multiple server and database protection layers protect the database files.
Internet Reporting is accessed through the NTD Home page.
To access Internet Reporting:
· Connect to the Internet via your Internet service provider (ISP)
· Verify your Internet Browser Settings
· Access the Internet Reporting website at www.ntdprogram.com
· Access Safety and Security via the Safety and Security Home link.
Use your Internet service provider to connect to the Internet. Internet Reporting requires a web browser that is at least a 6.x version (Internet Explorer 6.0).
If you don’t have the latest version of the browser, go to Microsoft.com (or any other ISP that you may use, for example: Netscape.com) to download the latest version free of charge.
Verify that your browser is set to check for newer versions of stored pages with each visit to the page.
In Internet Explorer, this is done by accessing Tools > Internet Options > General > Temporary Internet Files Settings > Every Visit to Page.
In Netscape, this is done via Edit > Preferences > Advanced > Cache > Every Time.
The NTD Home page offers the following information and data for reporters and others interested in the NTD:
· Publications: Downloadable publications, including the NTD Reporting Manual, Data Tables, Profiles, National Transit Summaries and Trends and other related NTD reference materials.
· NTD Data: View, print or download historical NTD data.
· Seminars: NTD Reporting Seminars are posted as they are scheduled for the year. You can also register for the seminars, check your registration status and find all information regarding NTD seminars from this link.
· Contact NTD / Feedback: The mailing address, telephone number and fax number for the NTD Program as well as an opportunity to provide comments or suggestions regarding the NTD Program.
· Public Discussion: A public forum for discussions regarding the NTD. Suggestions are encouraged. Unlike the NTD Reporter Discussion area, this area is open to the general public. Posting any proprietary or sensitive information is not recommended.
· NTD Agency Information: Contact information for transit agencies in the National Transit Database (NTD). A link to each agency’s homepage is also provided if available.
· NTD Annual Report Home: Access to the NTD Urbanized Area report login for the current report year.
· Safety and Security Home: Access to the NTD Safety and Security Reporting Manual, Glossary, Newsletters and the Safety and Security login for the current report year.
· NTD Rural Report Home: Access to the NTD Rural Reporting Manual, Glossary and the Rural login for the current report year.
· Current Reporting Manual: The Reporting Manual for the current report year in both PDF and HTML formats for easy reference.
Also available via links on the NTD Home page:
· 2000 Census Primary / Secondary UZAs
· 2000 Census Pop. Density
· US Department of Transportation (DOT) Home Page
· Federal Transit Administration (FTA) Home Page
· National Transit Library.
Internet Reporting provides six levels of access to Safety and Security:
1. CEO access: Edit and submit the CEO Certification and all safety and security forms
2. NTD contact person: Edit and submit safety and security forms
3. Safety and security contact access: Edit and submit safety and security forms
4. Safety and security editor access: Edit safety and security forms, but cannot submit forms
5. Safety and security viewer access: View safety and security forms only
6. Security access: Edit and submit security forms, view safety forms.
1. CEO — CEOxxxx
2. NTD contact person - NTDxxxx
3. Safety and security contact person — SFTYNTDxxxx
4. Safety and security editor — SFTYEDTxxxx
5. Safety and security viewer — SFTYVWRxxxx
6. Security contact person — SECURITYxxxx.
Each agency is e-mailed this set of user names with a password for each. NTD reporters determine access within their organizations and distribute user names and passwords accordingly.
A user can change his / her password at any time. Refer to Sys Admin: Changing Your Password for additional information on this topic. Users should be aware that passwords expire every ninety days.
The CEO and NTD contact person
use the same password for both report areas. Beginning with the 2006 report
year, the CEO and NTD contact person may access all reporting areas (Urbanized
Area, Monthly Ridership and Safety and Security) from the Home tab.
Clicking the Safety and Security Home link will open the Internet Reporting Login page. Enter your User Name and Password to gain access to Safety and Security Home.
After completing the login process you will be taken to the Safety and Security Home page. Click the Home tab near the top of any screen to return to the Home page from another area.
The Safety and Security Home page includes the following tabs:
· Home: The starting point when entering the Safety and Security report. It displays the reporter’s Safety and Security analyst information and any project-related announcements.
· e-File: The e-File screen lists provides for processing and tracking of the Safety and Security Chief Executive Officer (CEO) Certification and any general correspondence. The transit agency’s chief executive officer (CEO) approves and submits the Safety and Security CEO certification from this screen.
· Annual: Provides access to the Identification form (B-10) and Contacts form (B-20), which have been completed by the NTD contact person. These forms are not editable.
· Safety and Security: A listing of all the safety and security forms and provides access to the specific forms that must be completed.
· Reports: Print and export several different reports (Incident Summary, All Major Incidents Detail, etc.). All reports have been developed to allow the agency to print each form or report without altering print settings to fit a form on the page. The reports listed will vary depending on access level.
· Communications: A listing of all e-mail and telephone communications.
· Sys Admin: Change Safety and Security passwords. You may only change your password. Should you need assistance contact your Safety and Security analyst.
· Help: Online version of the Safety and Security Module of the NTD Reporting Manual.
These forms have been completed by the NTD contact person. These forms are not editable.
Click on the Safety and Security tab to open the Safety and Security screen. This screen provides access to the Safety and Security Module forms for editing and submitting your report to FTA.
For calendar year 2005, the NTD Urbanized Area Report person completed, saved, and submitted the Mode Service Operated form (MR-10) through the NTD Urbanized Area Report system. For 2006, the Safety and Security Setup form (S&S-10) has been developed and the Safety contact person will be responsible for completing and submitting the form each January.
Once the Safety and Security Setup form (S&S-10) is completed and submitted, Internet Reporting will automatically generate the summary Safety and Security forms the transit agency is required to complete, based on the mode(s) of service operated. A link to each summary Safety and Security form is provided on the Safety and Security screen.
The Safety and Security screen also allows the transit agency to generate a form for reporting major incidents. Click on the Add Major Incident button at the bottom of the screen to generate a Major Incident form (S&S-40).
Form-by-form instructions and reporting details for the Safety and Security Module are included in the Safety and specific forms section of this manual.
Click on the Reports tab to display the Reports screen. This screen provides access to the Safety and Security reports.
Before a report can be successfully opened, the Crystal Reports Viewer must be downloaded to your computer. Please refer to the section on Printing for instructions on downloading this viewer and also for viewing, printing and exporting a report.
To open a report click on the corresponding link on the Reports screen.
The following report links are available on the Reports screen:
· All Major Incidents Detail report
· Major Incidents Summary by Mode / Service report
· Non-Major Incidents Summary by Mode / Service report
· Security Configuration Summary report.
Click on the All Major Incidents Detail report link to view the All Major Incidents Detail report.
Click on the Major Incidents Summary by Mode / Service report link to view a summary of all the major incidents by mode / service.
Click on the Non-Major Incidents Summary by Mode / Service report link to view a summary of all the non-major incidents by mode / type of service.
Click on the Security Configuration Summary Report link to view a summary of the security configuration.
The Communications tab gives transit agencies a centralized area in which to view correspondence with the Federal Transit Administration’s (FTA) National Transit Database (NTD) program. In addition, the correspondence view can be filtered to show only certain processes or communication types.
The Sys Admin screen provides the ability to change your NTD password.
All passwords expire every ninety-days. You can change your password at any time on the Sys Admin screen by specifying your current and new password. To be valid, a password must be at least eight characters long and contain at least one letter and one number. It cannot contain spaces. Passwords are case-sensitive. If you do not update your password within the ninety-day term, you will be forced to update your password when you first access the system once the ninety-day period has expired. The screen is similar to the one available on the Sys Admin screen and the same password rules apply.
Click on the Help tab to display the Help screen. The Help screen provides access to the current Safety and Security Manual. The Help screen displays the table of contents for the Reporting Manual with links to each section of the manual.
Do not use the browser Back and Forward buttons to navigate between screens. Instead, use the Internet Reporting system buttons, tabs, and links.
A Save button is provided at the bottom of each Internet Reporting form. When entering information into a form, it is strongly recommended that you save the form frequently. This will prevent the loss of data if your Internet connection is unexpectedly lost. Also, Internet Reporting has an automatic time-out feature which will log you off of the system after a period of inactivity.
Certain Drop-Down list fields allow for the selection of multiple values.
To select consecutive values from such a field, press the Shift key on your keyboard, then use the Left Mouse button to click on the first and the last value of the series you wish to select.
To select non-consecutive values, press the Ctrl key, then use the Left Mouse button to click the values you wish to select.
Reports can be generated within the Internet Reporting system from either the Reports tab or from the individual form screens.
For trouble-shooting information refer to the Announcement section of the Safety and Security Home page.
In order to facilitate viewing, printing and exporting of reports, Internet Reporting utilizes the Crystal Reports downloadable viewer and writer. You will be prompted to download the Crystal Smart Viewer for Active X free of charge the first time the print functionality is accessed, (a report link is clicked on the Reports tab or the Print button is clicked on a form page). This download occurs only once and is absolutely necessary to view or print a report.
Click on the Report link on the Reports tab to display the report within the Crystal Reports Viewer. Use the Scroll bar or the following navigation buttons to scroll through the report:
The left arrow with
a line to the left scrolls to first page.
The left arrow scrolls to previous page.
The right arrow scrolls to next
page.
The right arrow with
a line to the right scrolls to last page.
You
can also search for text within a report by clicking on the binoculars icon 
to display the Search
dialogue box and then entering the text for which you wish to search in the Find
What field. If the text you entered is found within the report, it will be
outlined in Red.
Click
on the Report link to display the report within the Crystal Reports
Viewer. Click the Print Report button 
(printer icon) in the upper
left corner of the viewer. Then click the Print button on the resulting
Print screen.
Click
on the Print button supplied at the bottom of the form screen to display
the report in the Crystal Reports Viewer. Click the Print Report
button 
(printer icon) in the upper
left corner of the viewer. Then click the Print button on the resulting
Print screen.
From
the Reports screen, click on the link for the report you wish to export.
The report will display in the Crystal Reports Viewer. Select Export
Report 
(envelope icon) in the left
corner of the viewer. The Report Export Viewer window will be displayed.
In the Save In field, select the local or network drive where you would like your export file to be saved. From the Save As Type Drop-Down list field, select from one of the following export file formats:
· Microsoft Word (*.doc)
· Microsoft Excel (*.xls)
· Acrobat (*.pdf)
· Rich Text (*rtf.).
Enter the name of the export file in the File Name field and click the Save button.