Major Incident Reporting form (S&S-40)
The Major Incident Reporting form (S&S-40) is designed to capture detailed information on the most severe safety and security incidents occurring in the transit environment. Detailed data, available from sources such as accident, incident, or police reports, are used to complete the Major Incident Reporting form (S&S-40). The information required on the form is intended to be of a level that can be collected at or near the time of the incident occurrence.
If your agency has had no major incidents for the reporting period for a particular mode and type of service (TOS), select the Non-Major Summary Report form (S&S-50) for that mode and type of service (TOS) and check the No Major Incident Data to Report box.
Reporting Requirement and Thresholds
Agencies must complete one Major Incident Reporting form (S&S-40) for each major incident (safety or security incidents) occurring during the reporting period. However, commuter rail (CR) operators are only required to report major security incidents to NTD. Commuter rail (CR) operators are currently required to report safety incidents to the Federal Railroad Administration.
Major Incident Reporting forms (S&S-40) are due thirty days after the major incident occurred.
What Has Changed from Prior Year
Redesiged form and eliminated several data fields.
Reporting forms are due thirty days after the major incident occurred.
Forcible rape, confirmed terrorists / security events: bombings, chemical / biological / radiological / other release, cyber, hijacking and sabotage have been elevated to Major Incidents.
Reporters in urbanized areas (UZAs) of under 200,000 are now required to submit an S&S-40 for both the safety and security elements.
Both safety and security occurrences are reported on the Major Incident Reporting form (S&S-40). For an incident to be reportable on this form, it must be a major incident.
Major Incident
A major incident is an event that involves a transit vehicle or occurring on transit-controlled property and meets one or more of the following conditions:
1. Involves a transit vehicle or occurring on transit-controlled property
2. Two or more injuries requiring immediate medical attention away from the scene of the incident
3. A fatality other than a suicide
4. Property Damage equal to or exceeding $25,000 (equal to or exceeding $7,500 for a collision at grade crossing)
5. An evacuation of a revenue vehicle due to life safety reasons
6. A collision at grade crossing resulting in at least one injury requiring immediate medical attention away from the scene or property damage equal to or exceeding $7,500
7. A mainline derailment
8. A collision with person(s) on a rail right-of-way (ROW) resulting in at least one injury requiring immediate medical attention away from the scene for at least one person
9. A collision involving a rail transit vehicle resulting in at least one injury requiring immediate medical attention away from the scene for at least one person
10. Forcible rape
11. Confirmed terrorist / security events:
· Bombing (suicide or other)
· Chemical / biological / radiological / other release
· Sabotage.
Only one form is completed per incident regardless of how many of the major incident threshold conditions are met. If, for example, an incident results in a mainline derailment, and property damage is equal to or exceeds $25,000, only one Major Incident Reporting form (S&S-40) is completed, even though two of the above criteria have been met.
The following paragraphs highlight the important aspects of each major incident threshold condition.
Fatality Other Than Suicide
Safety and security incidents resulting in fatalities are reported on the Major Incident Reporting form (S&S-40).
For NTD purposes a fatality is a transit-caused death, confirmed within 30 days of a transit incident, which occurs under the collision, derailment, fire, evacuation, security incident, vehicle leaving the roadway, or not otherwise classified categories.
There are two exceptions to this rule:
1. Suicides are not reported on this form; all suicides are reported on the Non-Major Summary Report form (S&S-50).
2. Deaths resulting from illnesses are not reported on either incident form. For example, if a person in a rail facility sustains a fatal heart attack, this event would not be reported to NTD.
Example 5 Fatality |
| Example: A passenger fires a weapon on a transit vehicle, killing one passenger. Solution: Complete a Major Incident Reporting form (S&S-40) since a fatality occurred that was not a suicide or a death resulting from illness. |
Two or More Injuries Requiring Medical Attention
For NTD reporting purposes an injury requires immediate medical attention away from the scene of the incident. Immediate medical attention includes transport to the hospital by ambulance. It also includes transport immediately from the incident scene to a hospital or physicians office by another type of emergency vehicle, by passenger vehicle, or through other means of transport.
Immediate medical attention means that medical attention was sought without delay after the incident occurred. An individual seeking medical care several hours after an incident or in the days following an incident is not considered to have received immediate medical attention.
The medical attention received must be at a location other than the location at which the incident occurred. The intent of this distinction is to exclude incidents that only require minor first aid or other assistance received at the scene.
This distinction is not, however, intended to be burdensome for the transit agency. It is not a requirement that an agency follow-up on each person transported by ambulance, for example, to ensure that they actually received medical attention at the hospital. It is acceptable to count each person immediately transported by ambulance as an injury.
Both safety and security incidents (the results of accidents and of homicides, for example) resulting in two or more injuries or at least one fatality are reported using the Major Incident Reporting form (S&S-40). As with fatalities, however, injuries resulting from illnesses should not be reported in any section of the NTD. For example, if a passenger on a demand response (DR) vehicle is transported to the hospital following a seizure on the demand response (DR) vehicle this is not a reportable incident.
Example 6 Two or More Injuries Reporting |
| Example:
Transported by Ambulance An ambulance transports three passengers who were hurt in a collision from the site of the accident. Solution: Complete a Major Incident Reporting form (S&S-40) since two or more passengers required immediate medical attention away from the scene. Example: Transported by Alternate Means Three passengers are hurt in a collision. Rather than wait for an ambulance to arrive, a security guard drives them to a nearby hospital. Solution: Complete a Major Incident Reporting form (S&S-40) since two or more passengers required immediate medical attention away from the scene. Example: Incidents not Qualifying as an Injury Three passengers are hurt in a collision. Each sees a physician the next day and subsequently submits a claim to the transit agency. Solution: Do not report the incident on a Major Incident Reporting form (S&S-40) or any other NTD safety and security form (unless some other factor associated with the incident other than these injuries requires the completion of a Major Incident Reporting form (S&S-40) e.g., a fatality). This is because none of the passengers sought immediate medical attention away from the scene. |
$25,000 Total Incident Damage
Incidents involving property damage equal to or exceeding $25,000 require the completion of a Major Incident Reporting form (S&S-40). Property damage includes but is not limited to the following:
· Transit and non-transit vehicle damage
· Stations as well as non-transit facilities
· Rights-of-way (ROW) and items surrounding rights-of-way (ROW), such as utility poles.
The key points regarding estimated property damage are:
· Estimated damage does not only include transit property damage, but also damage to other vehicles and property (other than personal property) involved in the incident and not owned by the transit agency.
· The amount paid (or an estimate made for insurance purposes) is reported for property damage. In the case where replacement is necessary, the depreciated replacement cost is reported.
· The cost of clearing wreckage or damage to non-transit agency property is also included in the property damage value.
· The cost of an accident or a criminal investigation is not included in the estimated property damage.
· Damage to personal property, such as the value of laptops, cell phones, or other personal property items damaged or destroyed in an incident are not included in the estimated property damage.
Example 7 Calculating Property Damage |
| Example: A bus collides with a passenger car. The passenger car is totaled; the bus incurred body damage. The car has an estimated value of $15,000 (transit agency uses the cars blue book value or other reasonable estimate of present value). The cost of the body damage is estimated at $12,000. Solution: Property damage = $27,000 ($15,000 + $12,000). |
Evacuation Due to a Life Safety Event
All evacuations of revenue vehicles that result from life safety events require the completion of a Major Incident Reporting form (S&S-40). A life safety event is an imminent danger to people on the revenue vehicle. Examples of life safety events include fires, the presence of smoke, fuel leaks, and electrical hazards. Evacuations of vehicles, and not evacuations of facilities, are reportable to NTD. Evacuations due to operational issues are not reportable.
Example 8 Evacuation |
| Example: A Bus (BU) is evacuated because of a compressed natural gas (CNG) leak on the vehicle. No one is injured. Solution: Complete a Major Incident Reporting form (S&S-40) because the evacuation was due to a life safety event the CNG leak. |
The requirement that a reportable incident involves a life safety event
is intended to capture events that pose serious threats to those in the transit
environment, rather than operations related events. For example, a situation requiring
that transit passengers leave a vehicle due to a flammable fuel leak or due to
a passenger firing a weapon on a vehicle is reported on Major Incident Reporting
form (S&S-40). A situation requiring that passengers be transferred from one
transit vehicle to another due to a service breakdown is not reported on Major
Incident Reporting form (S&S-40).
Collision at a Grade Crossing Resulting in Injury or Property Damage
Collisions at grade crossings resulting in at least one injury requiring immediate medical attention away from the scene or property damage equal to or exceeding $7,500 are reported on the Major Incident Reporting form (S&S-40).
Example 9 Collision at Grade Crossing Reporting |
| Example: At Grade Crossing A collision at a grade crossing involving a light rail (LR) vehicle injures one passenger who is transported to a hospital via ambulance. Solution: Complete a Major Incident Reporting form (S&S-40) because the collision at grade crossing resulted in an injury requiring immediate medical attention away from the scene of the incident. |
A Mainline Derailment
All derailments occurring on mainline track are reported using the Major Incident Reporting form (S&S-40). The mainline track is the primary rail over which rail transit vehicles travel between stations. It does not include yard and siding track. This threshold applies only to rail incidents (other than commuter rail (CR)).
Derailments occurring in yards or on other non-mainline track are reported on the Non-Major Summary Report form (S&S-50) if they meet the threshold criteria for non-major incidents. These criteria are covered in the discussion of the Non-Major Summary Report form (S&S-50).
Right-of-Way (ROW) Collision with Person
This threshold applies only to rail incidents (other than commuter rail (CR)). All rail collisions with persons occurring on mainline track (rail vehicle striking an individual) that result in injuries requiring immediate medical attention away from the scene for one or more persons are reportable as major incidents.
Right-of-Way (ROW) Collision with Transit Vehicle
This threshold applies only to rail incidents (other than commuter rail (CR)). All rail (transit) collisions with transit vehicles occurring on mainline track that result in injuries requiring immediate medical attention away from the scene for one or more persons are reportable as major incidents. This category of events includes collisions between rail transit vehicles and other transit vehicles including:
· Revenue and non-revenue rail transit vehicles
·
Revenue and non-revenue non-rail transit vehicles.
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The detailed instructions are provided for the three Major Incident Reporting forms:
1. Rail Modes
2. Non-Rail Modes (excluding Ferryboat (FB))
3. Ferryboat (FB).
This section describes in detail how to generate and complete the Major Incident Reporting form (S&S-40) Rail.
At the bottom of the Safety and Security tab click on the Add Major Incident button, which will take you to the Add Major Incident screen.
From the Drop-Down list select the mode / type of service for which you would like to report a major incident.
Click on the Generate Form button one time only for each form you wish to generate.
The software will return you to the Safety and Security tab screen and the new Major Incident form (S&S-40) will be listed and highlighted.
To begin entering data, click on the new Major Incident form (S&S-40) for the appropriate mode and type of service to open the form.
As the form is being completed, changes should be saved by clicking the Save button frequently. When all data have been entered into the form and verified for accuracy, to submit the form to the Federal Transit Administration (FTA) click the Submit Report button. To close the form, click the Close button. Reports that are saved will appear in the list of current forms in the Safety and Security screen. To delete a form click the Delete Report button.
If the reporter wishes to amend a report after it has already been submitted (for example, if further data is obtained after form submission or the agency discovers an error in form content), open the Major Incident Reporting form (S&S-40) Rail, make changes to the form needed and click on the Submit Report button. The revised form will be designated as Revision 1. Further revisions will be designated as 2, 3, 4, etc.
Fields marked with an asterisk (*) on the screen are mandatory, indicating that the forms cannot be saved or submitted unless these fields are complete. Please complete all of the fields that apply to the incident, however, whether marked with an asterisk or not.
Some information at the top of the Major Incident Reporting form (S&S-40) Rail is pre-filled or captured when data are entered and saved on the form. Three data fields are pre-filled:
1. NTD ID number the NTD identification number (NTD ID) is the four-digit number FTA assigned to your transit agency. Review to ensure your NTD ID is correct. Contact your NTD analyst immediately if there is a problem.
2. Agency name legal name of the transit agency as entered in the NTD Urbanized Area Report.
3. Mode / type of service determined when the form was generated.
Four data fields are captured when data are entered and saved on the form:
1. Update user identifies the user identification of the reporter entering or modifying the data
2. Update date identifies the date of entry or modification
3. Submit date if this report has been previously submitted, identifies the date this action was performed
4. Revision number the revision number of a Major Incident Report form (S&S-40) will be 0 (zero) the first time it is submitted. Each time the form is revised and resubmitted, the revision number is incremented by one.
Mode and Type of Service (TOS)
The mode and type of service (TOS) are determined when form was generated. This cannot be edited.
Date and Time of Incident
Report the date and time the incident occurred using the
Drop-Down menus.
AM / PM menu selections:AM |
Time Zone menu selections:
|
Incident Location
Describe where the incident occurred, including sufficient information to identify the incident location. Enter the city where the incident occurred. Select the appropriate state from the Drop-Down menu.
Latitude and Longitude
If known, report the latitude and longitude of the incident.
Use degrees (dd) and minutes (mm.m) for latitude and degrees (ddd) and minutes
(mm.m) for longitude. Also select north or south (latitude) and west or east
(longitude) from the Drop-Down menus.
Example 10 Latitude and Longitude |
| Latitude: N 40 24.1 Longitude: W 102 23.8 |
Incident Categorization
Often events such as fires or derailments happen as the result of other occurrences (e.g., a collision). This section of the Major Incident Reporting form (S&S-40) Rail requires that the reporter enumerate each of the events involved in an incident (e.g., collision, fire, derailment, evacuation) and categorize one event as a primary event and the remaining as secondary events.
Primary Event
The primary event is the first harmful occurrence in an incident. Select only one primary event from the incidents listed on the form by clicking on the corresponding box.
When the appropriate box is selected, an incident detail
screen appears. The instructions for these screens are provided at the end
of this section.
Primary Event Types:
|
Secondary Events
Secondary events are events that occur as a result of the primary event. Multiple secondary events may be selected by clicking on the relevant box(es). Information is completed for secondary events in the same manner as for primary events.
When the appropriate box is selected, an incident detail
screen appears. The instructions for these screens are provided at the end
of this section.
Secondary Event Types:
|
Example 11 Incident Categorization |
| Example: Incident involves One Event A fatality occurs as a result of a homicide. Solution: Example: Incident Involves More than One Event A light rail (LR) vehicle collides with a passenger car at a grade crossing and subsequently derails, then catches fire. All passengers are evacuated. Solution: |
Rail Alignment Type
If the agency has selected a rail mode
at the top of the form (automated guideway
(AG), cable car (CC), heavy
rail (HR), inclined plane (IP),
light rail (LR), or
monorail (MO)),
the rail alignment type must be completed. Select the rail alignment type
that most closely describes the configuration and use of the track.
Rail Alignment Types menu selections:
|
Grade Crossing Control
Select the grade crossing control that most closely describes the traffic control or other devices present in incidents related to grade crossings. Complete only if incident occurred at a grade crossing.
Grade Crossing Control menu selections:
|
Intersection Controls
Select the intersection control that most closely describes
the traffic control device or person controlling traffic, if any, in use at
the time of the incident. Complete only if incident occurred at an intersection.
Intersection Control menu selections:
|
Environmental Conditions
Complete a brief description of significant environmental details.
Weather
Report weather conditions as they relate to the incident,
if weather conditions are relevant to the incident. For incidents occurring
indoors (e.g. in a station) select Other and explain.
Weather Conditions menu selections:
|
Example 12 Weather Condition Reporting |
| Example: Fog / Safety Incident A monorail vehicle (MO) leaves the station in foggy conditions. Solution: Select Fog / Mist since weather is relevant to safety incidents outdoors. Example: Indoors Safety Incident A passenger is killed as a result of an incident involving an elevator in a station. Solution: Select Other (describe) and state that theincident happened indoors. |
Traffic
Report whether traffic was heavy, medium, or light at the time and location of the incident, if applicable. This classification should be on prevailing local conditions using the following guidelines:
· Heavy traffic similar to rush hour
· Medium similar to midday and early evening, or
·
Light typical of late night.
Traffic menu selections:
|
Example 13 Traffic Condition Reporting |
| Example: Separate Right-of-Way (ROW) Incident A subway vehicle in a tunnel strikes a trespasser. Solution: Select Others sincetraffic conditions are not applicable to this situation since the train was operating on an exclusive right-of-way (ROW). |
Right-of-Way (ROW) / Roadway Conditions
Select the condition of right-of-way (ROW) / roadway surface
at the time of the incident.
Right-of-Way (ROW) / Roadway Conditions menu selections:
|
Right-of-Way (ROW) / Roadway Configuration
Select the alignment of right-of-way (ROW) / roadway in
which the incident occurred.
Right-of-Way (ROW) / Roadway Configuration menu selections:
|
Right-of-Way (ROW) / Roadway Type
Select the type of right-of-way (ROW) / roadway in which
the incident occurred.
Right-of-Way (ROW) / Roadway menu selections:
|
Environmental Conditions Description
If there is additional relevant information regarding the environmental conditions that cannot be described adequately using the Drop-Down menus, use the text field to provide details.
Vehicles Involved
This section of the Major Incident Reporting form (S&S-40) Rail is used to identify the vehicles involved in the major incident. For each vehicle involved in the incident, click the Add Vehicle button. When this button is clicked to input information about the transit vehicle, two fields will appear (vehicle type). This will allow the reporter to add information about their vehicle. If multiple vehicles are involved, continue to add vehicles until all vehicles have been entered into the system. The reporter will be asked to enter the vehicle type of all other vehicles involved in the incident.
If there are no vehicles involved in the incident (for example, in the case of a fire on a rail station platform), do not click the Add Vehicle button. No vehicle information is required.
Click the Delete Vehicle button to remove any excess vehicles that you may have selected.
Complete the information for each field as described below. For rail vehicles, treat multi-car trains as one vehicle. That is, for a six-car train, do not enter six separate vehicles. Click the Add Vehicle button once and describe the train as one vehicle.
Vehicle Type
For each vehicle, select the type of vehicle involved from the Drop-Down menu.
The transit vehicle is always entered as the first vehicle. If multiple transit vehicles are involved in the incident, transit vehicles may be entered as other using the Add Vehicle button. Click the Delete Vehicle button to remove any excess vehicles that you may have selected.
Note that on the Major Incident Reporting form (S&S-40)
Rail, only rail modes will be listed in the Drop-Down menu for Vehicle
1. For any subsequent vehicles that are added, the Drop-Down menu will
include all modes.
Vehicle 1 Type menu selections:
|
Vehicle Action
For each vehicle, select the action of the vehicle involved
from the Drop-Down menu.
Vehicle Action menu selections:
|
Vehicle Manufacturer
If a transit vehicle was selected as the Vehicle Type, the Vehicle Manufacturer drop-down will appear. For each transit vehicle involved, select a vehicle manufacturer from the Drop-Down menu.
Pedestrians Involved
This section of the Major Incident Reporting form (S&S-40) Rail is used to describe the pedestrians involved in the major incident. Pedestrians include individuals on skateboards or scooters.
For each pedestrian involved in the incident, click the Add Pedestrian button. Each time this button is clicked, one field will appear (pedestrian description) that allows the reporter to add information about that pedestrian from a Drop-Down menu. If, for example, there were three pedestrians involved in the incident, click the Add Pedestrian button three times.
If there are no pedestrians involved in the incident (for example, in the case of a transit vehicle colliding with a passenger vehicle), do not click the Add Pedestrian button. No pedestrian information is required.
Click on the Delete Pedestrian button to remove any excess pedestrians that you may have selected.
Gender
For each pedestrian, select the gender of the person involved
from the Drop-Down menu.
Pedestrian Gender menu selections:Male |
Age Range
For each pedestrian, select the age range of the person
involved from the Drop-Down menu.
Pedestrian Age Range menu selections: | ||
| 1
- 5 6 - 12 13 - 17 18 - 25 | 26
- 35 36 - 35 46 - 60 over 60 | |
Pedestrian Action
For each pedestrian, select the action of the person involved
from the Drop-Down menu.
Pedestrian Action menu selections:
|
Other Relevant Incident Information not Provided Elsewhere on this Form
Provide a brief description of significant incident details not captured in other fields.
Incident Primary and Secondary Event Summary
This section automatically totals key data reported in the incident detail forms for the primary and secondary events. The key data are:
· Fatalities by type of individual involved
· Injuries by type of individual involved, and
· Total estimated property damage.
The instructions for the incident detail forms are provided at the end of this section.
Contact Information for Person Reporting Incident
FTA may need to contact the individual completing the form or another agency-designated contact concerning details that may not be clear, or to further clarify data. Provide the following information for an agency contact for the Major Incident Reporting form (S&S-40) Rail: name, title, phone number, and e-mail address.
Primary and Secondary Incident Detail Screens
This section describes the screens that appear when the Detail buttons are clicked under either primary event or secondary event. The screens include:
· Collision detail
· Security incident detail
· Derailment detail
· Evacuation detail
· Fire event detail
· Facility / injury not otherwise classified (NOC) detail.
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Primary and Secondary Collision Detail Screen
When the Collision box is clicked under primary event, a Collision Detail screen appears. The following information must be completed.
Collision Type
Collision type describes the orientation of the vehicles involved in a collision. If the transit vehicle is involved in a collision with another vehicle, select the orientation front, back, angle, sideswipe that is most appropriate for the collision in the Drop-Down menu.
Each choice is from the point of view of the transit vehicle. That is, back means that another vehicle hit the back of the transit vehicle.
Collision Type menu selections:
|
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Example 14 Collision Type Reporting |
| Example: Rear-End Collision A transit vehicle is rear-ended. Solution: Select Back Example: Head On Collision A streetcar (LR) strikes a motor vehicle head on (i.e., with the front of the vehicle). Solution: Select Front because the incident involved the front of the streetcar striking the motor vehicle. |
Collision With menu selections:
|
Collision With
Use this Drop-Down menu is to specify the object or person (other than the transit vehicle) that is involved in the collision.
Collision Location
Select the collision location that most closely describes
the site at which the collision took place. If a situation occurs that cannot
be described adequately using one of these Drop-Down menu options,
use the Other (describe)* field to provide details.
Collision Location menu selections:
|
Collision Description
Use this box to provide details of the collision, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in a collision.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
Property damage includes but is not limited to the following:
· Transit and non-transit vehicle damage
· Stations as well as non-transit facilities
· Rights-of-way (ROW) and items surrounding rights-of-way (ROW), such as utility poles
· Bus stops
· Maintenance facilities and other private property.
The key points regarding estimated property damage are:
· Estimated damage does not only include transit property damage but also damage to other vehicles and property (other than personal property) involved in the incident and not owned by the transit agency.
· The amount paid (or an estimate made for insurance purposes) is reported for property damage. In the case where replacement is necessary, the depreciated replacement cost is reported.
· The cost of clearing wreckage or damage to non-transit agency property is also included in the property damage value.
· The cost of an accident investigation is not included the estimated property damage.
· Damage to personal property, such as the value of laptops, cell phones, or other personal property items damaged or destroyed in an incident are not included estimated property damage.
Example 15 Collision Property Damage |
| Example: A heavy rail (HR) vehicle collides with a passenger car at a grade crossing. The passenger car is totaled; the train will require a new coupler and some bodywork. The car has an estimated value of $8,000 (transit agency uses the cars blue book value or other reasonable estimate of present value). The cost of the coupler is $30,000; other bodywork to the train is estimated at $10,000 Solution: This incident is reported on the Major Incident Reporting form (S&S-40) because it is a grade crossing collision. For property damage enter $48,000 ($8,000 + $30,000 + $10,000). |
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Primary Security Incident Detail Screen
Security incidents resulting in fatalities, forcible rape, confirmed terrorist / security events: bombings, chemical / biological / radiological / other release, cyber, hijacking, sabotage, major injuries, or property damage equal to or exceeding $25,000 are reported on the Major Incident Reporting form (S&S-40) Rail. When the Security Incident button is clicked under primary event, the Security Detail screen appears.
Any security incidents not meeting the thresholds described above are to be reported within the Non-Major Summary Report form (S&S-50).
The consequences of security incidents (i.e., crimes) should not be reported as safety statistics. For example, injuries or deaths resulting from assaults, arsons, and homicides are not safety related; they are security incidents.
Security Incident Type
Select the security incident type from the Drop-Down menu. The list includes security incident types that can produce the threshold values for major incident reporting a fatality, two or more injuries, or property damage equal to or exceeding $25,000.
Care should be exercised in choosing the homicide selection.
Homicide involves the willful killing of one or more human beings by another.
It excludes deaths caused by negligence, suicides, accidental deaths and traffic
fatalities. It also excludes attempts to kill and assaults to kill (i.e.,
assault to murder and attempted murder); these incidents are reported as aggravated
assaults.
Security Incident Type menu selections:
|
Security Incident Location
The security location is a description of where the incident
took place. Select the appropriate security location from the Drop-Down
menu.
Security Incident Location menu selections:
|
Security Description
Use this box to provide details of the security incident, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in a security incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or
replace all vehicles (including transit revenue and non-revenue and non-transit
vehicles) or public or private property / facilities (including track, signals,
buildings, and private facilities damaged) involved in the incident to a state
equivalent to that which existed prior to the incident.
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Primary and Secondary Derailment Detail Screen
When the Derailment button is clicked under primary or secondary event, the Derailment Detail screen appears. The following information must be completed.
Derailment Type
From the Drop-Down
menu select the derailment type that best describes the incident.
Derailment Type menu selections:
|
Derailment Location
Derailment location describes the type of track on which
the derailment took place, including switch,
curve, and tangent track. Select the appropriate location from
the Drop-Down menu.
Derailment Location menu selections:
|
Derailment Description
Use this box to provide details of the derailment incident, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in a security incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or
replace all vehicles (including transit revenue and non-revenue and non-transit
vehicles) or public or private property / facilities (including track, signals,
buildings, and private facilities damaged) involved in the incident to a state
equivalent to that which existed prior to the incident.
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Primary and Secondary Evacuation Detail Screen
When the Evacuation button is clicked under primary or secondary event, the Evacuation Detail screen appears. The following information must be completed.
Evacuation Type
Select the event from the Drop-Down menu that caused the evacuation. If multiple events prompted an evacuation (e.g., smoke and a flammable fuel leak) select one evacuation type and note the others in the Evacuation Description box.
If a vehicle was evacuated because one of the situations
in the Drop-Down menu was suspected (e.g., fuel leak was suspected),
but later investigation shows did not occur (e.g., fluid turned out to be
water), the event is not reported.
Evacuation Type menu selections:
|
Example 16 Evacuation Type Reporting |
| Example: Train Fills with Smoke A train begins to fill with smoke and is evacuated. Solution: Select: Fire / smoke. Example: Train Breakdown A train breaks down between stations and passengers must be evacuated onto the right-of-way (ROW) to reach the nearest station. There are no overriding safety concerns. Solution: This is not a major incident. No NTD safety or security reporting is required. Reporting of evacuations must be due to life safety reasons not operational issues. |
Evacuation Location
The evacuation location is a description of where the evacuation
took place. Select the appropriate evacuation location from the Drop-Down
menu.
Evacuation Location menu selections:
|
Evacuation Description
Use this box to provide details of the evacuation incident, including any information that offers further specification not provided in the Drop-Down menus.
Fuel Type
If the evacuation was related to fuel, select the appropriate
fuel type from the Drop-Down menu.
Fuel Type menu selections:
|
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the evacuation incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
_files/image042.jpg)
Primary and Secondary Fire Event Detail Screen
When the Fire Event button is clicked under primary or secondary event, the Fire Detail screen appears. The following information must be completed.
Fire Event Details
Provide information, using the Drop-Down menu, on
the nature of the fire.
The definition of fires requires that fire suppression personnel (e.g., fire
fighters or in-house personnel) or equipment (e.g., fire extinguishers or
hoses) be involved for the incident to be considered reportable. Arsons are
not reported as fires, but as security incidents.
Fire Event Detail menu selections:
|
Example 17 Fire Details |
| Example: A passenger drops a lit cigarette in a station. The fire causes extensive damage and requires fire suppression equipment to put out. Solution: Select: Smoking materials (i.e., cigarettes) |
Fire Location
The fire location is a description of where the incident
took place. Select the appropriate location from the Drop-Down menu.
Fire Location menu selections:
|
Fire Description
Use this box to provide details of the fire incident, including any information that offers further specification not provided in the Drop-Down menus.
Fuel Type
If the fire was related to fuel, select the appropriate
fuel type from the Drop-Down menu.
Fuel Type menu selections:
|
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others
killed or
receiving injuries in the fire.
Estimated Property Damage
Enter the estimated dollar amount required to repair or
replace all vehicles (including transit revenue and non-revenue and non-transit
vehicles) or public or private property / facilities (including track, signals,
buildings, and private facilities damaged) involved in the incident to a state
equivalent to that which existed prior to the incident.
_files/image047.jpg)
Primary Not Otherwise Classified (NOC) Detail Screen
When the Not Otherwise Classified (NOC) button is clicked under primary event, the Not Otherwise Classified (NOC) Detail screen appears. The following information must be completed.
Incident Type
One of the types of not otherwise classified (NOC) incidents
is selected from the Drop-Down menu. If a situation occurs that cannot
be described adequately using one of these Drop-Down menu selections,
use the Fatalities and Injuries Not Otherwise Classified Description
field to provide details.
Incident Type menu selections:
|
Example 18 Incident Type Reporting |
| Example: Electrocution A passenger in a light rail (LR) station enters the right-of-way (ROW), makes contact with the live third rail, and is killed. Solution: Select: Electric shock for not otherwise classified (NOC) type. |
NOC Location
The not otherwise classified (NOC) location is a description of where the incident took place.
If a situation occurs that cannot be described adequately
using one of these Drop-Down menu options, use the Fatalities and
Injuries Not Otherwise Classified (NOC) Description field to provide details.
Not Otherwise Classified (NOC) Location menu selections:
|
Example 19 Incident Location |
| Example: In Revenue Facility A passenger is killed on an escalator. Solution: Select In revenue facility: Associated with escalator for not otherwise classified (NOC) location. |
NOC Description
Use this box to provide details of the not otherwise classified (NOC) incident, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
Line by Line Instructions for Rail Modes
Completing the Major Incident Reporting form (S&S-40) Rail |
|||||
|
From the Safety and Security screen, click on Add Major Incident button. Complete one Major Incident Reporting form (S&S-40) for each major incident following the instructions in this section. At the bottom of the Safety and Security tab click on the Add Major Incident button, which will take you to the Add Major Incident screen. Click on the Generate Form button one time only for each form you wish to generate. The software will return you to the Safety and Security tab screen and the new Major Incident form (S&S-40) will be listed and highlighted. To begin entering data, click on the new Major Incident form (S&S-40) for the appropriate mode and type of service to open the form. The available modes / service options are determined by the data entered on the S&S-10. Getting Help Form Level Help: Click on the Help tab at the top of the screen for form level help. A Form Note can be attached to any form. Use the Add Form Note link for relevant information to a specific field, to the entire form or to multiple forms. Click on the Add Form Note link at the top of the screen and enter your note on the Notes screen. You can review and / or edit a Form Note from the Notes tab. |
|||||
|
# |
Column |
Item |
Action |
Instruction |
|
|
01 |
Mode /Type of Service |
Pre-filled cannot be edited, review for accuracy. |
Determined when form was generated. |
||
|
02 |
Date and Time of Incident |
Drop-Down menu selection. |
Report the month, day, year, and time that the incident occurred from the Drop-Down menus. |
||
|
03 |
Incident Location City, State |
Drop-Down menu selection. |
Report the city and state where the incident occurred from the Drop-Down menus. |
||
|
03 |
Incident Location Latitude and Longitude |
Drop-Down menu selection. |
If known, report the latitude and longitude of the incident. Use degrees (dd) and minutes (mm.m) for latitude and degrees (ddd) and minutes (mm.m) for longitude. Also select north or south (latitude) and west or east (longitude) from the Drop-Down menus. |
||
|
04 |
Incident Categorization Primary Event |
Checklist select one. |
Only one primary event may be reported. Click on the corresponding Incident Detail button: a. Collision c. Derailment e. Evacuation f. Fire |
||
|
05 |
Incident Categorization Secondary Events |
Checklist select as many as apply. |
Multiple secondary events may be reported. For each secondary event type click on the corresponding Incident Detail button: a. Collision b. Derailment c. Evacuation e. Fire. |
||
|
06 |
Additional Detail Rail Alignment Type |
Drop-Down menu selection. |
Select the rail alignment type that most closely describes the configuration and use of the track from the Drop-Down menu:
|
||
|
07 |
Additional Detail Grade Crossing Control |
Drop-Down menu selection. |
Select the grade crossing control that most closely describes the traffic control or other devices present in incidents related to grade crossings from the Drop-Down menu:
|
||
|
08 |
Additional Detail Intersection Controls |
Drop-Down menu selection. |
Select the intersection control that most closely describes the traffic control device or person controlling traffic, if any, in use at the time of the incident from the Drop-Down menu:
|
||
|
Additional Detail Describe Other |
Use this text box to provide additional detail on rail alignment type, grade crossing controls, and intersection controls. |
||||
|
09 |
Environmental Conditions Weather |
Drop-Down menu selection. |
Select weather conditions as they relate to the incident, if weather conditions are relevant to the incident from the Drop-Down menu:
|
||
|
10 |
Environmental Conditions Traffic |
Drop-Down menu selection. |
Select whether traffic was heavy, medium, or light at the time and location of the incident, if applicable from the Drop-Down menu:
|
||
|
12 |
Environmental Conditions Right-of-Way (ROW) / Roadway Conditions |
Drop-Down menu selection. |
Select the condition of right-of-way (ROW) / roadway surface at the time of the incident from the Drop-Down menu:
|
||
|
13 |
Environmental Conditions Right-of-Way (ROW) / Roadway Configuration |
Drop-Down menu selection. |
Select the alignment of right-of-way (ROW) / roadway in which the incident occurred from the Drop-Down menu:
|
||
|
14 |
Environmental Conditions Right-of-Way (ROW) / Roadway Type |
Drop-Down menu selection. |
Select the type of right-of-way (ROW) / roadway in which the incident occurred from the Drop-Down menu:
|
||
|
Environmental Conditions Describe Other |
Provide additional detail regarding environmental conditions if space is needed to clarify. |
||||
|
15 |
Vehicles Involved Vehicle Type |
Drop-Down menu selection. |
For each vehicle involved in the incident, click the Add Vehicle button. For each transit vehicle, select the type of rail vehicle involved from the Drop-Down menu.
For each vehicle, supply an associated vehicle description. For any subsequent vehicles that are added, the Drop-Down menu will include all modes. |
||
|
15 |
Vehicles Involved Vehicle Action |
Drop-Down menu selection. |
For each transit vehicle, select the type of vehicle action from the Drop-Down menu.
|
||
|
15 |
Vehicles Involved Vehicle Manufacturer |
Drop-Down menu selection. |
For each transit vehicle, select a manufacturer from the Drop-Down menu. |
||
|
16 |
Pedestrians Involved Pedestrian Description |
For each pedestrian involved, click the Add Pedestrian button. For each pedestrian, complete the Drop-Down menus. |
|||
|
16 |
Pedestrians Involved Pedestrian Action |
For each pedestrian, select the type of pedestrian action from the Drop-Down menu.
|
|||
|
16 |
Pedestrians Involved Describe Other |
Provide additional detail regarding pedestrians if space is needed to clarify. |
|||
|
17 |
Other Relevant Incident Information not Provided Elsewhere on this Form |
Provide a brief description of significant incident details not captured in other fields. |
|||
|
18 |
a - f |
Incident Primary and Secondary Event Summary Fatalities |
Auto-Calc field cannot be edited. |
This field displays the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in the incident. This is the sum of the fatalities reported on the Incident Detail screens. |
|
|
19 |
a - f |
Incident Primary and Secondary Event Summary Injuries |
Auto-Calc field cannot be edited. |
This field displays the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in the incident. This is the sum of the injuries reported on the Incident Detail screens. |
|
|
20 |
Incident Primary and Secondary Event Summary Total Estimated Property Damage |
Auto-Calc field cannot be edited. |
This field displays the total estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. This is the sum of the estimated collision with another vehicle reported on the Incident Detail screens. |
||
|
21 |
Contact Information for Person Reporting Incident |
Include information to allow follow-up FTA contact concerning details that may not be clear or to further clarify data. |
|||
|
Collision Detail Primary and Secondary Incidents |
|||||
|
01 |
Collision Type |
Drop-Down menu selection. |
If the transit vehicle is involved in a collision with another vehicle, select the orientation that is most appropriate for the collision in the Drop-Down menu:
|
||
|
02 |
Collision With |
Drop-Down menu selection. |
The Drop-Down menu is used to specify the object or person (other than the transit vehicle) that is involved in the collision:
|
||
|
03 |
Collision Location |
Drop-Down menu selection. |
Select the collision location that most closely describes the site at which the collision took place from the Drop-Down menu:
|
||
|
04 |
Collision Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in a collision. |
||
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in a collision. |
||
|
07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Security Incident Detail Primary Incidents |
|||||
|
01 |
Security Incident Type |
Drop-Down menu selection. |
Select the security incident type from the Drop-Down menu: |
||
|
02 |
Security Incident Location |
Drop-Down menu selection. |
Select the appropriate security location from the Drop-Down menu:
|
||
|
04 |
Security Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in a collision. |
||
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in a collision. |
||
|
07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Derailment Detail Primary and Secondary Incidents |
|||||
|
01 |
Derailment Type |
Drop-Down menu selection. |
From the Drop-Down menu select the derailment type that best describes the incident:
|
||
|
02 |
Derailment Location |
Drop-Down menu selection. |
Enter the location of the derailment using the Drop-Down menu:
|
||
|
03 |
Derailment Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
04 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in a derailment. |
||
|
05 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in a derailment. |
||
|
06 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Evacuation Detail Primary and Secondary Incidents |
|||||
|
01 |
Evacuation Type |
Drop-Down menu selection. |
Select the event that caused the evacuation from the Drop-Down menu:
|
||
|
02 |
Evacuation Location |
Drop-Down menu selection. |
Enter the location of the evacuation using the Drop-Down menu:
|
||
|
03 |
Evacuation Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
04 |
Fuel Type |
Drop-Down menu selection. |
If the evacuation was related to fuel, enter the fuel type from the Drop-Down menu:
|
||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in an evacuation. |
||
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in an evacuation. |
||
|
07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Fire Event Detail Primary and Secondary Incidents |
|||||
|
01 |
Fire Details |
Drop-Down menu selection. |
Provide information, using the Drop-Down menu, on the nature of the fire:
|
||
|
02 |
Fire Location |
Drop-Down menu selection. |
Select the appropriate location from the Drop-Down menu:
|
||
|
03 |
Fire Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
04 |
Fuel Type |
Drop-Down menu selection. |
If the fire was related to fuel, enter the fuel type from the Drop-Down menu:
|
||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed due to a fire. |
||
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries due to a fire. |
||
|
07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Not Otherwise Classified (NOC) Detail |
|||||
|
01 |
Incident Type |
Drop-Down menu selection. |
One of the types of not otherwise classified (NOC) incidents is selected from the Drop-Down menu:
|
||
|
02 |
NOC Location |
Drop-Down menu selection. |
Use the Drop-Down menu to describe where the incident took place:
|
||
|
03 |
NOC Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
04 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed due to a not otherwise classified (NOC) incident. |
||
|
05 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries due to a not otherwise classified (NOC) incident. |
||
|
06 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Saving the Major Incident Reporting form (S&S-40) Click on the Save button prior to exiting the form and continuing with the report. Click the Submit Report button to submit the form. If there are no major incidents for the reporting period for a particular mode and type of service (TOS), select the Non-Major Summary Report form (S&S-50) for that mode and type of service (TOS) and check the No Major Incident Data to Report box. Click on the Close button at the bottom of the screen to close the form without saving. |
|||||
|
Submitting the Major Incident Reporting form (S&S-40) When all data have been entered into the form and verified for accuracy, click the Submit Report button to report the information to NTD. Click on the Close button to return to the Safety and Security tab. |
|||||
_files/image051.jpg)
_files/image052.jpg)
This section describes in detail how to complete each element of the Major Incident Reporting form (S&S-40) Non-Rail.
At the bottom of the Safety and Security tab click on the Add Major Incident button, which will take you to the Add Major Incident screen.
From the Drop-Down list select the mode / type of service for which you would like to report a major incident.
Click on the Generate Form button one time only for each form you wish to generate.
The software will return you to the Safety and Security tab screen and the new Major Incident form (S&S-40) will be listed.
To begin entering data, click on the new Major Incident form (S&S-40) for the appropriate mode and type of service to open the form.
As the form is being completed, changes should be saved by clicking the Save button frequently. When all data have been entered into the form and verified for accuracy, to submit the form to the Federal Transit Administration (FTA) click the Submit Report button. To close the form, click the Close button. Reports that are saved will appear in the list of current forms in the Safety and Security screen. To delete a form click the Delete Report button.
If the reporter wishes to amend a report after it has already been submitted (for example, if further data is obtained after form submission or the agency discovers an error in form content), open the Major Incident Reporting form (S&S-40) Non-Rail, make changes to the form needed and click on the Submit Report button. The revised form will be designated as Revision 1. Further revisions will be designated as 2, 3, 4, etc.
Fields marked with an asterisk (*) on the screen are mandatory, indicating that the forms cannot be saved or submitted unless these fields are complete. Please complete all of the fields that apply to the incident, however, whether marked with an asterisk or not.
Some information at the top of the Major Incident Reporting form (S&S-40) Non-Rail is pre-filled or captured when data are entered and saved on the form. Three data fields are pre-filled:
1. NTD ID number the NTD identification number (NTD ID) is the four-digit number FTA assigned to your transit agency. Review to ensure your NTD ID is correct. Contact your NTD analyst immediately if there is a problem.
2. Agency name legal name of the transit agency as entered in the NTD Urbanized Area Report.
3. Mode / type of service determined when the form was generated.
Four data fields are captured when data are entered and saved on the form:
1. Update user identifies the user identification of the reporter entering or modifying the data
2. Update date identifies the date of entry or modification
3. Submit date if this report has been previously submitted, identifies the date this action was performed
4. Revision number the revision number of a Major Incident Report form (S&S-40) will be 0 (zero) the first time it is submitted. Each time the form is revised and resubmitted, the revision number is incremented by one.
Mode and Type of Service (TOS)
The mode and type of service (TOS) are determined when form was generated. This cannot be edited.
Date and Time of Incident
Report the date and time the incident occurred using the
Drop-Down menus.
AM / PM menu selections:AM |
Time Zone menu selections:
|
Incident Location
Describe where the incident occurred, including sufficient information to identify the incident location. Enter the city where the incident occurred. Select the appropriate state from the Drop-Down menu.
Latitude and Longitude
If known, report the latitude and longitude of the incident.
Use degrees (dd) and minutes (mm.m) for latitude and degrees (ddd) and minutes
(mm.m) for longitude. Also select north or south (latitude) and west or east
(longitude) from the Drop-Down menus.
Example 20 Latitude and Longitude |
| Latitude: N 40 24.1 Longitude: W 102 23.8 |
Incident Categorization
Often events such as fires or evacuations happen as the result of other occurrences (e.g., a collision). This section of the Major Incident Reporting form (S&S-40) Non-Rail requires that the reporter enumerate each of the events involved in an incident (e.g., collision, fire, derailment, evacuation) and categorize one event as a primary event and the remaining as secondary events.
Primary Event
The primary event is the first harmful occurrence in an incident. Select only one primary event from the incidents listed on the form by clicking on the appropriate box.
When the Incident Detail button is selected, an
incident detail screen appears. The instructions for these screens are provided
at the end of this section.
Primary Event Types:
|
Secondary Events
Secondary events are events that occur as a result of the primary event. Multiple secondary events may be selected by clicking on the relevant box(es). Information is completed for secondary events in the same manner as for primary events.
When the Incident Detail box is selected, an incident
detail screen appears. The instructions for these screens are provided at
the end of this section.
Secondary Event Types:
|
Example 21 Incident Categorization |
| Example: Incident involves One Event A fatality occurs as a result of a homicide. Solution: A Major Incident Reporting form (S&S-40) Non-Rail must be completed because a fatality occurred. Homicide is a security incident and is selected as the primary event on the Major Incident Reporting form (S&S-40) Non-Rail. Example: Incident Involves More than One Event A bus (BU) collides with a passenger car at an intersection and subsequently leaves the roadway, then catches fire. All passengers are evacuated. Solution: A Major Incident Reporting form (S&S-40) Non-Rail is completed because the incident occurred at an intersection and because it involved an evacuation. Collision is selected as the primary event. Vehicle leaving roadway, fire, and evacuation are all selected as secondary events. |
Grade Crossing Control
Select the grade crossing control that most closely describes
the traffic control or other devices present in incidents related to grade
crossings. Complete only if incident occurred at a grade crossing.
Grade Crossing Control menu selections:
|
Intersection Controls
Select the intersection control that most closely describes
the traffic control device or person controlling traffic, if any, in use at
the time of the incident. Complete only if incident occurred at an intersection.
Intersection Control menu selections:
|
Environmental Conditions
Complete a brief description of significant environmental details.
Weather
Report weather conditions as they relate to the incident,
if weather conditions are relevant to the incident. For incidents occurring
indoors (e.g. in a station) select Not Applicable.
Weather Conditions menu selections:
|
Example 22 Weather Condition Reporting |
| Example: Clear Weather / Safety Incident A paratransit van leaves the roadway in clear weather conditions. Solution: Select Clear since weather is relevant to safety incidents outdoors. Example: Fog / Safety Incident A paratransit van leaves the roadway in foggy conditions. Solution: Select Fog / Mist since weather is relevant to safety incidents outdoors. Example: Indoors Safety Incident A passenger is killed as a result of an incident involving an elevator in a station. Solution: Select Other (describe) and state that theincident happened indoors. |
Traffic
Report whether traffic was heavy, medium, or light at the time and location of the incident, if applicable. This classification should be on prevailing local conditions using the following guidelines:
· Heavy traffic similar to rush hour
· Medium similar to midday and early evening, or
·
Light typical of late night.
Traffic menu selections:
|
Example 23 Traffic Condition Reporting |
| Example: Rush Hour Incident A bus is involved in a serious collision at rush hour at a busy intersection. Solution: Select Heavy since it happened during rush hour. |
Lighting
Select the most applicable type of lighting that was present
at the time of the incident. For incidents occurring indoors (e.g. in a station)
select Not Applicable.
Light menu selections:
|
Right-of-Way (ROW) / Roadway Conditions
Select the condition of right-of-way (ROW) / roadway surface
at the time of the incident.
Right-of-Way (ROW) / Roadway Conditions menu selections:
|
Right-of-Way (ROW) / Roadway Configuration
Select the configuration of right-of-way (ROW) / roadway
in which the incident occurred.
Right-of-Way (ROW) / Roadway Configuration menu selections:
|
Right-of-Way (ROW) / Roadway Type
Select the type of right-of-way (ROW) / roadway in which
the incident occurred.
Right-of-Way (ROW) / Roadway menu selections:
|
Environmental Conditions Description
If there is additional relevant information regarding the environmental conditions that cannot be described adequately using the Drop-Down menus, use the text field to provide details.
Vehicles Involved
This section of the Major Incident Reporting form (S&S-40) Non-Rail is used to identify the vehicles involved in the major incident. For each vehicle involved in the incident, click the Add Vehicle button. When this button is clicked to input information about the transit vehicle, two fields will appear (vehicle type). This will allow the reporter to add information about their vehicle. If multiple vehicles are involved, continue to add vehicles until all vehicles have been entered into the system. The reporter will be asked to enter the vehicle type of all other vehicles involved in the incident.
If there are no vehicles involved in the incident (for example, in the case of a fire on a rail station platform), do not click the Add Vehicle button. No vehicle information is required.
Click the Delete Vehicle button to remove any excess vehicles that you may have selected. Complete the information for each field as described below.
Vehicle Type
For each vehicle, select the type of vehicle involved from the Drop-Down menu.
The transit vehicle is always entered as the first vehicle. If multiple transit vehicles are involved in the incident, transit vehicles may be entered as other using the Add Vehicle button. Click the Delete Vehicle button to remove any excess vehicles that you may have selected.
Note that on the Major Incident Reporting form (S&S-40)
Non-Rail, only non-rail modes will be listed in the Drop-Down menu
for Vehicle 1. For any subsequent vehicles that are added, the Drop-Down
menu will include all modes.
Vehicle 1 Type menu selections:
|
Vehicle Action
For each vehicle, select the action of the vehicle involved
from the Drop-Down menu.
Vehicle Action menu selections:
|
Vehicle Manufacturer
If a transit vehicle was selected as the Vehicle Type, the Vehicle Manufacturer drop-down will appear. For each transit vehicle involved, select a vehicle manufacturer from the Drop-Down menu.
Example 24 Vehicle Involved Type and Manufacturer |
| Example: A Bus (BU) is involved in collision with a passenger vehicle. Solution: The first vehicle is entered as type Transit: Bus. On the corresponding vehicle manufacturer drop-down, GIL - Gillig Corporation is selected. The second vehicle is entered as type Personal: Passenger vehicle. |
Pedestrians Involved
This section of the Major Incident Reporting form (S&S-40) Non-Rail is used to describe the pedestrians involved in the major incident. Pedestrians include individuals on skateboards or scooters.
For each pedestrian involved in the incident, click the Add Pedestrian button. Each time this button is clicked, one field will appear (pedestrian description) that allows the reporter to add information about that pedestrian from a Drop-Down menu. If, for example, there were three pedestrians involved in the incident, click the Add Pedestrian button three times.
If there are no pedestrians involved in the incident (for example, in the case of a transit vehicle colliding with a passenger vehicle), do not click the Add Pedestrian button. No pedestrian information is required.
Click on the Delete Pedestrian button to remove any excess pedestrians that you may have selected.
Gender
For each pedestrian, select the gender of the person involved
from the Drop-Down menu.
Pedestrian Gender menu selections:Male |
Age Range
For each pedestrian, select the age range of the person
involved from the Drop-Down menu.
Pedestrian Age Range menu selections: | ||
| 1
- 5 6 - 12 13 - 17 18 - 25 | 26
- 35 36 - 35 46 - 60 over 60 | |
Pedestrian Action
For each pedestrian, select the action of the person involved
from the Drop-Down menu.
Pedestrian Action menu selections:
|
Other Relevant Incident Information not Provided Elsewhere on this Form
The following information appears below Additional Detail(complete if applicable).
Incident Primary and Secondary Event Summary
This section automatically totals key data reported in the incident detail forms for the primary and secondary events. The key data are:
· Fatalities by type of individual involved,
· Injuries by type of individual involved, and
· Total estimated property damage.
The instructions for the incident detail forms are provided at the end of this section.
Contact Information for Person Reporting Incident
FTA may need to contact the individual completing the form or another agency-designated contact concerning details that may not be clear, or to further clarify data. Provide the following information for an agency contact for the Major Incident Reporting form (S&S-40) Non-Rail: name, title, phone number, and e-mail address.
Primary and Secondary Incident Detail Screens
This section describes the screens that appear when the Detail buttons are clicked under either primary event or secondary event. The screens include:
· Collision detail
· Security incident detail
· Evacuation detail
· Fire event detail
· Vehicles leaving roadway detail
·
Facility / injuries not otherwise classified
(NOC) detail.
_files/image071.jpg)
Primary and Secondary Collision Detail Screen
When the Collision box is clicked under primary event, a Collision Detail screen appears. The following information must be completed.
Collision Type
Collision type describes the orientation of the vehicles involved in a collision. If the transit vehicle is involved in a collision with another vehicle, select the orientation front, back, angle, sideswipe that is most appropriate for the collision in the Drop-Down menu.
Each choice is from the point of view of the transit vehicle.
That is, back means that another vehicle hit the back of the transit vehicle.
Collision Type menu selections:
|
_files/image073.jpg)
Example 25 Collision Type Reporting |
| Example: Rear-End Collision A trolleybus (TB) is rear-ended. Solution: Select Back Example: Head On Collision A Bus (BU) strikes a utility pole head on (i.e., with the front of the bus). Solution: Select Front because the incident involved the front of the bus striking a stationary object. |
Collision With
Use this Drop-Down menu is to specify the object
or person (other than the transit vehicle) that is involved in the collision.
Collision With menu selections:
|
Example 26 Reporting Collision With |
| Example: Collision with a Fire Hydrant A demand response (DR) vehicle hits a fire hydrant. As a result, the operator and two passengers are injured seriously enough as to require immediate transport to a nearby hospital. Solution: The three injuries require the completion of a Major Incident Reporting form (S&S-40). For Collision With select: With object: Other object and note in the field that the object struck was a fire hydrant. Example: Collision with a Motorcycle A trolleybus (TB) strikes a motorcyclist, who dies three days after transport to hospital due to injuries sustained in this incident. Solution: The fatality requires the completion of a Major Incident Reporting form (S&S-40). For Collision With select: With vehicle: Motor vehicle. |
Collision Location
Select the collision location that most closely describes
the site at which the collision took place. If a situation occurs that cannot
be described adequately using one of these Drop-Down menu options,
use the Other (Describe)* field to provide details.
Collision Location menu selections:
|
Collision Description
Use this box to provide details of the collision, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in a collision.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
Property damage includes but is not limited to the following:
· Transit and non-transit vehicle damage
· Stations as well as non-transit facilities
· Rights-of-way (ROW) and items surrounding rights-of-way (ROW), such as utility poles
· Bus stops
· Maintenance facilities and other private property.
The key points regarding estimated property damage are:
· Estimated damage does not only include transit property damage but also damage to other vehicles and property (other than personal property) involved in the incident and not owned by the transit agency.
· The amount paid (or an estimate made for insurance purposes) is reported for property damage. In the case where replacement is necessary, the depreciated replacement cost is reported.
· The cost of clearing wreckage or damage to non-transit agency property is also included in the property damage value.
· The cost of an accident investigation is not included the estimated property damage.
· Damage to personal property, such as the value of laptops, cell phones, or other personal property items damaged or destroyed in an incident are not included estimated property damage.
Example 27 Collision Property Damage |
| Example: A trolleybus (TB) collides with a passenger car. The passenger car is totaled; the trolleybus will require a new coupler and some bodywork. The car has an estimated value of $8,000 (transit agency uses the cars blue book value or other reasonable estimate of present value). The cost of the coupler is $30,000; other bodywork to the trolleybus is estimated at $10,000 Solution: For property damage enter $48,000 ($8,000 + $30,000 + $10,000). |
_files/image077.jpg)
Primary Security Incident Detail Screen
Security incidents resulting in fatalities, forcible rape, confirmed terrorist / security events: bombings, chemical / biological / radiological / other release, cyber, hijacking, sabotage, two or more major injuries, or property damage equal to or exceeding $25,000 are reported on the Major Incident Reporting form (S&S-40) Non-Rail. When the Security Incident button is clicked under primary event, the Security Detail screen appears.
Any security incidents not meeting the thresholds described above are to be reported within the Non-Major Summary Report form (S&S-50).
The consequences of security incidents (i.e., crimes) should not be reported as safety statistics. For example, injuries or deaths resulting from assaults, arsons, and homicides are not safety related; they are security incidents.
Security Incident Type
Select the security incident type from the Drop-Down menu. The list includes security incident types that can produce the threshold values for major incident reporting a fatality, two or more injuries, or property damage equal to or exceeding $25,000.
Care should be exercised in choosing the homicide selection.
Homicide involves the willful killing of one or more human beings by another.
It excludes deaths caused by negligence, suicides, accidental deaths and traffic
fatalities. It also excludes attempts to kill and assaults to kill (i.e.,
assault to murder and attempted murder); these incidents are reported as aggravated
assaults.
Security Incident Type menu selections:
|
Security Incident Location
The security location is a description of where the incident
took place. Select the appropriate security location from the Drop-Down
menu.
Security Incident Location menu selections:
|
Security Description
Use this box to provide details of the security incident, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in a security incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
_files/image081.jpg)
Primary and Secondary Evacuation Detail Screen
When the Evacuation button is clicked under primary or secondary event, the Evacuation Detail screen appears. The following information must be completed.
Evacuation Type
Select the event from the Drop-Down menu that caused the evacuation. If multiple events prompted an evacuation (e.g., smoke and a flammable fuel leak) select one evacuation type and note the others in the Evacuation Description box.
If a vehicle was evacuated because one of the situations
in the Drop-Down menu was suspected (e.g., fuel leak was suspected),
but later investigation shows did not occur (e.g., fluid turned out to be
water), the event is not reported.
Evacuation Type menu selections:
|
Example 28 Evacuation Type Reporting |
| Example: Bus (BU) Fills with Smoke A Bus (BU) begins to fill with smoke and is evacuated. Solution: Select: Due to fire / smoke. The choice due to flammable fuel was not selected. Though the ignition of flammable fuel is certainly a concern in cases of fire / smoke, flammable fuel only is selected in cases where there is a fuel leak or spill. |
Evacuation Location menu selections:
|
Evacuation Location
The evacuation location is a description of where the evacuation took place. Select the appropriate evacuation location from the Drop-Down menu.
Evacuation Description
Use this box to provide details of the evacuation incident, including any information that offers further specification not provided in the Drop-Down menus.
Fuel Type
If the evacuation was related to fuel, select the appropriate
fuel type from the Drop-Down menu.
Fuel Type menu selections:
|
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the evacuation incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
_files/image086.jpg)
Primary and Secondary Fire Event Detail Screen
When the Fire Event button is clicked under primary or secondary event, the Fire Detail screen appears. The following information must be completed.
Fire Event Details
Provide information, using the Drop-Down menu, on
the nature of the fire.
The definition of fires requires that fire suppression personnel (e.g., fire
fighters or in-house personnel) or equipment (e.g., fire extinguishers or
hoses) be involved for the incident to be considered reportable. Arsons are
not reported as fires, but as security incidents.
Fire Event Detail menu selections:
|
Example 29 Fire Details |
| Example: A passenger drops a lit cigarette in a station. The fire causes extensive damage and requires fire suppression equipment to put out. Solution: Select: Smoking materials (i.e., cigarettes) |
Fire Location
The fire location is a description of where the incident
took place. Select the appropriate location from the Drop-Down menu.
Fire Location menu selections:
|
Fire Description
Use this box to provide details of the fire incident, including any information that offers further specification not provided in the Drop-Down menus.
Fuel Type
If the fire was related to fuel, select the appropriate
fuel type from the Drop-Down menu.
Fuel Type menu selections:
|
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the fire.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
_files/image091.jpg)
Primary and Secondary Vehicle Leaving Roadway Detail Screen
When the Vehicle Leaving Roadway button is clicked under primary or secondary event, the Vehicle Leaving Roadway screen appears. The following information must be completed.
Vehicles Leaving Roadway Description
Use this box to provide details of the vehicle leaving roadway incident.
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the vehicle leaving roadway incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or
replace all vehicles (including transit revenue and non-revenue and non-transit
vehicles) or public or private property / facilities (including track, signals,
buildings, and private facilities damaged) involved in the incident to a state
equivalent to that which existed prior to the incident.
_files/image093.jpg)
Primary Not Otherwise Classified (NOC) Detail Screen
When the Not Otherwise Classified (NOC) button is clicked under primary event, the Not Otherwise Classified (NOC) Detail screen appears. The following information must be completed.
Incident Type
One of the types of not otherwise classified (NOC) incidents
is selected from the Drop-Down menu. If a situation occurs that cannot
be described adequately using one of these Drop-Down menu selections,
use the Fatalities and Injuries Not Otherwise Classified Description
field to provide details.
Incident Type menu selections:
|
Example 30 Incident Type Reporting |
| Example: Abrupt Stop A Bus (BU) stops abruptly in traffic. No collision occurs, but two passengers and the operator require immediate medical attention at a local hospital due to injuries sustained. Solution: Select: Slip and fall for not otherwise classified (NOC) type. |
NOC Location
The not otherwise classified (NOC) location is a description of where the incident took place.
If a situation occurs that cannot be described adequately
using one of these Drop-Down menu options, use the Fatalities and
Injuries Not Otherwise Classified (NOC) Description field to provide details.
Not Otherwise Classified (NOC) Location menu selections:
|
NOC Description
Use this box to provide details of the not otherwise classified (NOC) incident, including any information that offers further specification not provided in the Drop-Down menus.
Example 31 Incident Location |
| Example: In Revenue Facility A passenger is killed on an escalator. Solution: Select In revenue facility: Associated with escalator for not otherwise classified (NOC) location. Example: In Vehicle An improperly secured wheelchair topples in a Bus (BU), injuring four passengers. Solution: Select In vehicle: Other in-vehicle: Securement issue for not otherwise classified (NOC) location. |
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
Line by Line Instructions for Non-Rail Modes
Completing the Major Incident Reporting form (S&S-40) Non-Rail |
||||
|
From the Safety and Security screen, click on Add Major Incident button. Complete one Major Incident Reporting form (S&S-40) for each major incident following the instructions in this section. At the bottom of the Safety and Security tab click on the Add Major Incident button, which will take you to the Add Major Incident screen. Click on the Generate Form button one time only for each form you wish to generate. The software will return you to the Safety and Security tab screen and the new Major Incident form (S&S-40) will be listed and highlighted. To begin entering data, click on the new Major Incident form (S&S-40) for the appropriate mode and type of service to open the form. The available modes / service options are determined by the data entered on the S&S-10. Getting Help Form Level Help: Click on the Help tab at the top of the screen for form level help. A Form Note can be attached to any form. Use the Add Form Note link for relevant information to a specific field, to the entire form or to multiple forms. Click on the Add Form Note link at the top of the screen and enter your note on the Notes screen. You can review and / or edit a Form Note from the Notes tab. |
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|
# |
Column |
Item |
Action |
Instruction |
|
01 |
Mode / Type of Service |
Pre-filled cannot be edited, review for accuracy. |
Determined when form was generated. |
|
|
02 |
Date and Time of Incident |
Drop-Down menu selection. |
Report the month, day, year, and time that the incident occurred from the Drop-Down menus. |
|
|
03 |
Incident Location City, State |
Drop-Down menu selection. |
Report the city and state where the incident occurred from the Drop-Down menus. |
|
|
03 |
Incident Location Latitude and Longitude |
Drop-Down menu selection. |
If known, report the latitude and longitude of the incident. Use degrees (dd) and minutes (mm.m) for latitude and degrees (ddd) and minutes (mm.m) for longitude. Also select north or south (latitude) and west or east (longitude) from the Drop-Down menus. |
|
|
04 |
Incident Categorization Primary Event |
Checklist select one. |
Only one primary may be reported. Click on the corresponding Incident Detail button: a. collision d. evacuation e. fire |
|
|
05 |
Incident Categorization Secondary Events |
Checklist select as many as apply. |
Multiple secondary events may be reported. For each secondary event type click on the corresponding Incident Detail button: a. collision c. evacuation d. fire |
|
|
07 |
Additional Detail Grade Crossing Control |
Drop-Down menu selection. |
Select the grade crossing control that most closely describes the traffic control or other devices present in incidents related to grade crossings from the Drop-Down menu:
|
|
|
08 |
Additional Detail Intersection Control |
Drop-Down menu selection. |
Select the intersection control that most closely describes the traffic control device or person controlling traffic, if any, in use at the time of the incident from the Drop-Down menu:
|
|
|
Additional Detail Describe Other |
Use this text box to provide additional detail on rail alignment type, grade crossing controls, and intersection controls. |
|||
|
09 |
Environmental Conditions Weather |
Drop-Down menu selection. |
Select weather conditions as they relate to the incident, if weather conditions are relevant to the incident from the Drop-Down menu:
|
|
|
10 |
Environmental Conditions Traffic |
Drop-Down menu selection. |
Select whether traffic was heavy, medium, or light at the time and location of the incident, if applicable from the Drop-Down menu:
|
|
|
11 |
Environmental Conditions Lighting |
Drop-Down menu selection. |
Select the most applicable type of lighting that was present at the time of the incident from the Drop-Down menu:
|
|
|
12 |
Environmental Conditions Right-of-Way (ROW) / Roadway Conditions |
Drop-Down menu selection. |
Select the condition of right-of-way (ROW) / roadway surface at the time of the incident from the Drop-Down menu:
|
|
|
13 |
Environmental Conditions Right-of-Way (ROW) / Roadway Configuration |
Drop-Down menu selection. |
Select the alignment of right-of-way (ROW) / roadway in which the incident occurred from the Drop-Down menu:
|
|
|
14 |
Environmental Conditions Right-of-Way (ROW) / Roadway Type |
Drop-Down menu selection. |
Select the type of right-of-way (ROW) / roadway in which the incident occurred from the Drop-Down menu:
|
|
|
Environmental Conditions Describe Other |
Provide additional detail regarding environmental conditions if space is needed to clarify. |
|||
|
15 |
Vehicles Involved Vehicle Type |
Checklist select one. |
For each vehicle involved in the incident, click the Add Vehicle button. For each transit vehicle, select the type of vehicle involved from the Drop-Down menu.
For each vehicle, supply an associated vehicle description. For any subsequent vehicles that are added, the Drop-Down menu will include all modes. |
|
|
15 |
Vehicles Involved Vehicle Action |
Drop-Down menu selection. |
For each transit vehicle, select the type of vehicle action from the Drop-Down menu.
|
|
|
15 |
Vehicles Involved Vehicle Manufacturer |
Drop-Down menu selection. |
For each transit vehicle, select a manufacturer from the Drop-Down menu. |
|
|
16 |
Pedestrians Involved Pedestrian Description |
Drop-Down menu selection. |
For each pedestrian involved, click the Add Pedestrian button. For each pedestrian involved in the incident, complete the Drop-Down menus. |
|
|
16 |
Pedestrians Involved Pedestrian Action |
For each pedestrian, select the type of pedestrian action from the Drop-Down menu.
|
||
|
16 |
Pedestrians Involved Describe Other |
Provide additional detail regarding pedestrians if space is needed to clarify. |
||
|
17 |
Other Relevant Incident Information not Provided Elsewhere on this Form |
Complete a brief description of significant incident details not captured in other fields. |
||
|
18 |
a - f |
Incident Primary and Secondary Event Summary Fatalities |
Auto-Calc field cannot be edited. |
This field displays the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in the incident. This is the sum of the fatalities reported on the Incident Detail screens. |
|
19 |
a - f |
Incident Primary and Secondary Event Summary Injuries |
Auto-Calc field cannot be edited. |
This field displays the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in the incident. This is the sum of the injuries reported on the Incident Detail screens. |
|
20 |
Incident Primary and Secondary Event Summary Total Estimated Property Damage |
Auto-Calc field cannot be edited. |
This field displays the total estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. This is the sum of the estimated property damage reported on the Incident Detail screens. |
|
|
21 |
Contact Information for Person Reporting Incident |
Include information to allow follow-up FTA contact concerning details that may not be clear or to further clarify data. |
||
|
Collision Detail Primary and Secondary Incidents |
||||
|
01 |
Collision Type |
Drop-Down menu selection. |
If the transit vehicle is involved in a collision with another vehicle, select the orientation that is most appropriate for the collision in the Drop-Down menu:
|
|
|
02 |
Collision With |
Drop-Down menu selection. |
The Drop-Down menu is used to specify the object or person (other than the transit vehicle) that is involved in the collision:
|
|
|
03 |
Collision Location |
Drop-Down menu selection. |
Select the collision location that most closely describes the site at which the collision took place from the Drop-Down menu:
|
|
|
04 |
Collision Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in a collision. |
|
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in a collision. |
|
|
07 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
||
|
Security Incident Detail Primary Incidents |
||||
|
01 |
Security Incident Type |
Drop-Down menu selection. |
Select the security incident type from the Drop-Down menu: |
|
|
02 |
Security Incident Location |
Drop-Down menu selection. |
Select the appropriate security location from the Drop-Down menu:
|
|
|
04 |
Security Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in a collision. |
|
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in a collision. |
|
|
07 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
||
|
Evacuation Detail Primary and Secondary Incidents |
||||
|
01 |
Evacuation Type |
Drop-Down menu selection. |
Select the event that caused the evacuation from the Drop-Down menu:
|
|
|
02 |
Evacuation Location |
Drop-Down menu selection. |
Enter the location of the evacuation using the Drop-Down menu:
|
|
|
03 |
Evacuation Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
||
|
04 |
Fuel Type |
Drop-Down menu selection. |
If the evacuation was related to fuel, enter the fuel type from the Drop-Down menu:
|
|
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in an evacuation. |
|
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in an evacuation. |
|
|
07 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
||
|
Fire Event Detail Primary and Secondary Incidents |
||||
|
01 |
Fire Details |
Drop-Down menu selection. |
Provide information, using the Drop-Down menu, on the nature of the fire:
|
|
|
02 |
Fire Location |
Drop-Down menu selection. |
Select the appropriate location from the Drop-Down menu:
|
|
|
03 |
Fire Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
||
|
04 |
Fuel Type |
Drop-Down menu selection. |
If the fire was related to fuel, enter the fuel type from the Drop-Down menu:
|
|
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed due to a fire. |
|
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries due to a fire. |
|
|
07 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
||
|
Vehicle Leaving Roadway Detail Primary and Secondary Incidents |
||||
|
01 |
Vehicle Leaving Roadway Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
||
|
02 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed as a result of a vehicle leaving roadway. |
|
|
03 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries as a result of a vehicle leaving roadway. |
|
|
04 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
||
|
Not Otherwise Classified (NOC) Detail |
||||
|
01 |
Incident Type |
Drop-Down menu selection. |
One of the types of not otherwise classified (NOC) incidents is selected from the Drop-Down menu:
|
|
|
02 |
NOC Location |
Drop-Down menu selection. |
Use the Drop-Down menu to describe where the incident took place:
|
|
|
03 |
NOC Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
||
|
04 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed due to a not otherwise classified (NOC) incident. |
|
|
05 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries due to a not otherwise classified (NOC) incident. |
|
|
06 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
||
|
Saving the Major Incident Reporting form (S&S-40) Click on the Save button prior to exiting the form and continuing with the report. Click the Submit Report button to submit the form. If there are no major incidents for the reporting period for a particular mode and type of service (TOS), select the Non-Major Summary Report form (S&S-50) for that mode and type of service (TOS) and check the No Major Incident Data to Report box. Click on the Close button at the bottom of the screen to close the form without saving. |
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|
Submitting the Major Incident Reporting form (S&S-40) When all data have been entered into the form and verified for accuracy, click the Submit Report button to report the information to NTD. Click on the Close button to return to the Safety and Security tab. |
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_files/image098.jpg)
This section describes in detail how to complete each element of the Major Incident Reporting form (S&S-40) Ferryboat.
At the bottom of the Safety and Security tab click on the Add Major Incident button, which will take you to the Add Major Incident screen.
From the Drop-Down list select the mode / type of service for which you would like to report a major incident.
Click on the Generate Form button one time only for each form you wish to generate.
The software will return you to the Safety and Security tab screen and the new Major Incident form (S&S-40) will be listed and highlighted.
To begin entering data, click on the new Major Incident form (S&S-40) for the appropriate mode and type of service to open the form.
As the form is being completed, changes should be saved by clicking the Save button frequently. When all data have been entered into the form and verified for accuracy, to submit the form to the Federal Transit Administration (FTA) click the Submit Report button. To close the form, click the Close button. Reports that are saved will appear in the list of current forms in the Safety and Security screen.
If the reporter wishes to amend a report after it has already been submitted (for example, if further data is obtained after form submission or the agency discovers an error in form content), open the Major Incident Reporting form (S&S-40) Ferryboat, make changes to the form needed and click on the Submit Report button. The revised form will be designated as Revision 1. Further revisions will be designated as 2, 3, 4, etc.
Fields marked with an asterisk (*) on the screen are mandatory, indicating that the forms cannot be saved or submitted unless these fields are complete. Please complete all of the fields that apply to the incident, however, whether marked with an asterisk or not.
Some information at the top of the Major Incident Reporting form (S&S-40) Ferryboat is pre-filled or captured when data are entered and saved on the form. Three data fields are pre-filled:
1. NTD ID number the NTD identification number (NTD ID) is the four-digit number FTA assigned to your transit agency. Review to ensure your NTD ID is correct. Contact your NTD analyst immediately if there is a problem.
2. Agency name legal name of the transit agency as entered in the NTD Urbanized Area Report
3. Mode / type of service determined when the form was generated.
Four data fields are captured when data are entered and saved on the form:
1. Update user identifies the user identification of the reporter entering or modifying the data
2. Update date identifies the date of entry or modification
3. Submit date if this report has been previously submitted, identifies the date this action was performed
4. Revision number the revision number of a Major Incident Report form (S&S-40) Ferryboat will be 0 (zero) the first time it is submitted. Each time the form is revised and resubmitted, the revision number is incremented by one.
Mode and Type of Service (TOS)
The mode and type of service (TOS) are determined when form was generated. This cannot be edited.
Date and Time of Incident
Report the date and time the incident occurred using the
Drop-Down menus.
AM / PM menu selections:AM |
Time Zone menu selections:
|
Incident Location
Describe where the incident occurred, including sufficient information to identify the incident location. Enter the city where the incident occurred. Select the appropriate state from the Drop-Down menu.
Latitude and Longitude
If known, report the latitude and longitude of the incident.
Use degrees (dd) and minutes (mm.m) for latitude and degrees (ddd) and minutes
(mm.m) for longitude. Also select north or south (latitude) and west or east
(longitude) from the Drop-Down menus.
Example 32 Latitude and Longitude |
| Latitude: N 40 24.1 Longitude: W 102 23.8 |
Incident Categorization
Often events such as fires happen as the result of other occurrences (e.g., a collision). This section of the Major Incident Reporting form (S&S-40) Ferryboat requires that the reporter enumerate each of the events involved in an incident (e.g., collision, fire, derailment, evacuation) and categorize one event as a primary event and the remaining as secondary events.
Primary Event
The primary event is the first harmful occurrence in an incident. Select only one primary event from the incidents listed on the form by clicking on the appropriate box.
When the Incident Detail button is selected, an
incident detail screen appears. The instructions for these screens are provided
at the end of this section.
Primary Event Types:
|
Secondary Events
Secondary events are events that occur as a result of the primary event. Multiple secondary events may be selected by clicking on the relevant box(es). Information is completed for secondary events in the same manner as for primary events.
When the Incident Detail box is selected, an incident
detail screen appears. The instructions for these screens are provided at
the end of this section.
Secondary Event Types:
|
Intersection Controls
Select the intersection control that most closely describes
the traffic control device or person controlling traffic, if any, in use at
the time of the incident. Complete only if incident occurred at an intersection.
Intersection Control menu selections:
|
Environmental Conditions
Complete a brief description of significant environmental details.
Weather
Report weather conditions as they relate to the incident,
if weather conditions are relevant to the incident.
Weather Conditions menu selections:
|
Example 33 Weather Condition Reporting |
| Example: Clear Weather / Safety Incident A ferryboat (FB) leaves the dock in clear weather conditions. Solution: Select Clear since weather is relevant to safety incidents outdoors. Example: Indoors Safety Incident A passenger is killed as a result of an incident involving an elevator in a terminal center. Solution: Select Other (describe) and state that theincident happened indoors. |
Traffic
Report whether traffic was heavy, medium, or light at the time and location of the incident, if applicable. This classification should be on prevailing local conditions using the following guidelines:
· Heavy traffic similar to rush hour
· Medium similar to midday and early evening, or
·
Light typical of late night.
Traffic menu selections:
|
Lighting
Select the most applicable type of lighting that was present
at the time of the incident.
Lighting menu selections:
|
Right-of-Way (ROW) / Waterway Conditions
Select the condition of right-of-way (ROW) / waterway surface at the time of the incident.
Use the Describe Other text box to provide additional
details about the right-of-way (ROW) / waterway conditions not provided in
the Drop-Down menu.
Right-of-Way (ROW) / Waterway Conditions menu selections:
|
Vehicles Involved
This section of the Major Incident Reporting form (S&S-40) Ferryboat is used to identify the vehicles involved in the major incident. For each vehicle involved in the incident, click the Add Vehicle button. When this button is clicked to input information about the transit vehicle, two fields will appear (vehicle type. This will allow the reporter to add information about their vehicle. If multiple vehicles are involved, continue to add vehicles until all vehicles have been entered into the system. The reporter will be asked to enter the vehicle type of all other vehicles involved in the incident.
If there are no vehicles involved in the incident (for example, in the case of a fire on a rail station platform), do not click the Add Vehicle button. No vehicle information is required.
Click the Delete Vehicle button to remove any excess vehicles that you may have selected.
Vehicle Type
For each vehicle, select the type of vehicle involved from the Drop-Down menu.
The transit vehicle is always entered as the first vehicle. If multiple transit vehicles are involved in the incident, transit vehicles may be entered as other using the Add Vehicle button. Click the Delete Vehicle button to remove any excess vehicles that you may have selected.
Note that on the Major Incident Reporting form (S&S-40)
Ferryboat, only ferryboat modes will be listed in the Drop-Down menu.
Vehicle 1 Type menu selections:
|
Example 34 Vehicle Involved Type and Description |
| Example: A ferryboat (FB) is involved in collision with a fishing boat. Solution: The first vehicle is entered as type Transit: Ferryboat. The second vehicle is entered as type Commercial: Marine. |
Vehicle Action
For each vehicle, select the action of the vehicle involved
from the Drop-Down menu.
Vehicle Action menu selections:
|
Vehicle Manufacturer
If a transit vehicle was selected as the Vehicle Type, the Vehicle Manufacturer field will appear. Use this field to provide details (manufacturer, model, etc.) about the vehicle involved.
Pedestrians Involved
This section of the Major Incident Reporting form (S&S-40) Non-Rail is used to describe the pedestrians involved in the major incident. Pedestrians include individuals on skateboards or scooters.
For each pedestrian involved in the incident, click the Add Pedestrian button. Each time this button is clicked, one field will appear (pedestrian description) that allows the reporter to add information about that pedestrian from a Drop-Down menu. If, for example, there were three pedestrians involved in the incident, click the Add Pedestrian button three times.
If there are no pedestrians involved in the incident (for example, in the case of a transit vehicle colliding with a passenger vehicle), do not click the Add Pedestrian button. No pedestrian information is required.
Click on the Delete Pedestrian button to remove any excess pedestrians that you may have selected.
Gender
For each pedestrian, select the gender of the person involved
from the Drop-Down menu.
Pedestrian Gender menu selections:Male |
Age Range
For each pedestrian, select the age range of the person
involved from the Drop-Down menu.
Pedestrian Age Range menu selections: | ||
| 1
- 5 6 - 12 13 - 17 18 - 25 | 26
- 35 36 - 35 46 - 60 over 60 | |
Pedestrian Action
For each pedestrian, select the action of the person involved
from the Drop-Down menu.
Pedestrian Action menu selections:
|
Other Relevant Incident Information not Provided Elsewhere on this Form
The following information appears below Additional Detail (complete if applicable).
Incident Primary and Secondary Event Summary
This section automatically totals key data reported in the incident detail forms for the primary and secondary events. The key data are:
· Fatalities by type of individual involved,
· Injuries by type of individual involved, and
· Total estimated property damage.
The instructions for the incident detail forms are provided at the end of this section.
Contact Information for Person Reporting Incident
FTA may need to contact the individual completing the form
or another agency-designated contact concerning details that may not be clear,
or to further clarify data. Provide the following information for an agency
contact for the Major Incident Reporting form (S&S-40) Ferryboat: name,
title, phone number, and e-mail address.
_files/image113.jpg)
Primary and Secondary Detail Screens
This section describes the screens that appear when the Detail boxes are checked under either primary event or secondary event. The screens include:
· Collision detail
· Security incident detail
· Evacuation detail
· Fire event detail
· Facility / injuries not otherwise classified (NOC) detail.
Primary and Secondary Collision Detail Screen
When the Collision box is checked under primary event, a Collision Detail screen appears. The following information must be completed.
Collision Type
Collision type describes the orientation of the vehicles involved in a collision. If the transit vehicle is involved in a collision with another vehicle, select the orientation front, back, angle, sideswipe that is most appropriate for the collision in the Drop-Down menu.
Each choice is from the point of view of the transit vehicle. That is, back means that another vehicle hit the back of the transit vehicle.
If the transit vehicle strikes a fixed object rather than
a vehicle, do not select an orientation; select fixed object.
Collision Type menu selections:
|
_files/image114.jpg)
Example 35 Collision Type Reporting |
| Example: Head On Collision A ferryboat (FB) strikes a dock head on (i.e., with the front of the boat). Solution: Select Bow (front) because the incident involved the front of the ferryboat striking the stationary object. |
Collision With
Use this Drop-Down menu is to specify the object
or person (other than the transit vehicle) that is involved in the collision.
Collision With menu selections:
|
Example 36 Reporting Collision With |
| Example: Collision with a Dock A ferryboat (FB) hits a dock. As a result, the operator and two passengers are injured seriously enough as to require immediate transport to a nearby hospital. Solution: The three injuries require the completion of a Major Incident Reporting form (S&S-40). For Collision With select: Fixed Object and note in the field that the object struck was a dock. |
Collision Location
Select the collision location that most closely describes
the site at which the collision took place. If a situation occurs that cannot
be described adequately using one of these Drop-Down menu options,
use the Collision Description field to provide details.
Collision Location menu selections:
|
Collision Description
Use this box to provide details of the collision, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in a collision.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
Property damage includes but is not limited to the following:
· Transit and non-transit vehicle damage
· Stations as well as non-transit facilities
· Rights-of-way (ROW) and items surrounding rights-of-way (ROW), such as utility poles
· Maintenance facilities and other private property.
The key points regarding estimated property damage are:
· Estimated damage does not only include transit property damage but also damage to other vehicles and property (other than personal property) involved in the incident and not owned by the transit agency
· The amount paid (or an estimate made for insurance purposes) is reported for property damage. In the case where replacement is necessary, the depreciated replacement cost is reported
· The cost of clearing wreckage or damage to non-transit agency property is also included in the property damage value
· The cost of an accident investigation is not included the estimated property damage
· Damage to personal property, such as the value of laptops, cell phones, or other personal property items damaged or destroyed in an incident are not included estimated property damage.
_files/image119.jpg)
Primary Security Incident Detail Screen
Security incidents resulting in fatalities, forcible rape, confirmed terrorist / security events: bombings, chemical / biological / radiological / other release, cyber, hijacking, sabotage, two or more major injuries, or property damage equal to or exceeding $25,000 are reported on the Major Incident Reporting form (S&S-40) Ferryboat. When the Security Incident button is clicked under primary event, the Security Detail screen appears.
Any security incidents not meeting the thresholds described above are to be reported within the Non-Major Summary Report form (S&S-50).
The consequences of security incidents (i.e., crimes) should not be reported as safety statistics. For example, injuries or deaths resulting from assaults, arsons, and homicides are not safety related; they are security incidents.
Security Incident Type
Select the security incident type from the Drop-Down menu. The list includes security incident types that can produce the threshold values for major incident reporting a fatality, two or more injuries, or property damage equal to or exceeding $25,000.
Care should be exercised in choosing the homicide selection.
Homicide
involves the willful killing of one or more human beings by another. It excludes
deaths caused by negligence, suicides, accidental deaths and traffic fatalities.
It also excludes attempts to kill and assaults to kill (i.e., assault to murder
and attempted murder); these incidents are reported as aggravated assaults.
Security Incident Type menu selections:
|
Security Incident Location
The security location is a description of where the incident
took place. Select the appropriate security location from the Drop-Down
menu.
Security Incident Location menu selections:
|
Security Description
Use this box to provide details of the security incident, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others or receiving injuries in a security incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or
replace all vehicles (including transit revenue and non-revenue and non-transit
vehicles) or public or private property / facilities (including track, signals,
buildings, and private facilities damaged) involved in the incident to a state
equivalent to that which existed prior to the incident.
_files/image123.jpg)
Primary and Secondary Evacuation Detail Screen
When the Evacuation button is clicked under primary or secondary event, the Evacuation Detail screen appears. The following information must be completed.
Evacuation Type
Select the event from the Drop-Down menu that caused the evacuation. If multiple events prompted an evacuation (e.g., smoke and a flammable fuel leak) select one evacuation type and note the others in the Evacuation Description box.
If a vehicle was evacuated because one of the situations
in the Drop-Down menu was suspected (e.g., fuel leak was suspected),
but later investigation shows did not occur (e.g., fluid turned out to be
water), the event is not reported.
Evacuation Type menu selections:
|
Example 37 Evacuation Type Reporting |
| Example: Ferryboat (FB) Fills with Smoke A ferryboat (FB) begins to fill with smoke and is evacuated. Solution: Select: Fire / smoke. |
Evacuation Location
The evacuation location is a description of where the evacuation
took place. Select the appropriate evacuation location from the Drop-Down
menu.
Evacuation Location menu selections:
|
Evacuation Description
Use this box to provide details of the evacuation incident, including any information that offers further specification not provided in the Drop-Down menus.
Fuel Type
If the evacuation was related to fuel, select the appropriate
fuel type from the Drop-Down menu.
Fuel Type menu selections:
|
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the evacuation incident.
Estimated Property Damage
Enter the estimated dollar amount required to repair or
replace all vehicles (including transit revenue and non-revenue and non-transit
vehicles) or public or private property / facilities (including track, signals,
buildings, and private facilities damaged) involved in the incident to a state
equivalent to that which existed prior to the incident.
_files/image128.jpg)
Primary and Secondary Fire Event Detail Screen
When the Fire Event box is checked under primary or secondary event, the Fire Detail screen appears. The following information must be completed.
Fire Details
Provide information, using the Drop-Down menu, on
the nature of the fire.
The definition of fires requires that fire suppression personnel (e.g., fire
fighters or in-house personnel) or equipment (e.g., fire extinguishers or
hoses) be involved for the incident to be considered reportable. Arsons are
not reported as fires, but as security incidents.
Fire Event Detail menu selections:
|
Example 38 Fire Details |
| Example: A passenger drops a lit cigarette in a terminal. The fire causes extensive damage and requires fire suppression equipment to put out. Solution: Select: Smoking materials (i.e., cigarettes) |
Fire Location
The fire location is a description of where the incident
took place. Select the appropriate location from the Drop-Down menu.
Fire Location menu selections:
|
Fire Description
Use this box to provide details of the fire incident, including any information that offers further specification not provided in the Drop-Down menus.
Fuel Type
If the fire was related to fuel, select the appropriate
fuel type from the Drop-Down menu.
Fuel Type menu selections:
|
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the fire.
Estimated Property Damage
Enter the estimated dollar amount required to repair or replace all vehicles (including transit revenue and non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities damaged) involved in the incident to a state equivalent to that which existed prior to the incident.
_files/image133.jpg)
Primary Not Otherwise Classified (NOC) Detail Screen
When the
Not Otherwise Classified (NOC) button is clicked under primary event,
the Not Otherwise Classified (NOC) Detail screen appears. The following
information must be completed.
Incident Type
One of the types of not otherwise classified (NOC) incidents
is selected from the Drop-Down menu. If a situation occurs that cannot
be described adequately using one of these Drop-Down menu selections,
use the Fatalities and Injuries Not Otherwise Classified Description
field to provide details.
Incident Type menu selections:
|
Example 39 Incident Type Reporting |
| Example: Slip and Fall A passenger in a ferryboat (FB) terminal slips on a puddle and falls down the stairs, breaking several bones. Solution: Select: Slip and Fall for incident type. |
Not Otherwise Classified Location
The not otherwise classified (NOC) location is a description of where the incident took place.
If a situation occurs that cannot be described adequately
using one of these Drop-Down menu options, use the Fatalities and
Injuries Not Otherwise Classified (NOC) Description field to provide details.
Not Otherwise Classified (NOC) Location menu selections:
|
Example 40 Incident Location |
| Example: In Revenue Terminal A passenger is killed on an escalator. Solution: Select In revenue terminal: Escalators for not otherwise classified (NOC) location. |
NOC Description
Use this box to provide details of the not otherwise classified (NOC) incident, including any information that offers further specification not provided in the Drop-Down menus.
Fatalities and Injuries
Enter the numbers of those transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed or receiving injuries in the incident.
Estimated Property Damage
Enter
the estimated dollar amount required to repair or replace all vehicles (including
transit revenue and non-revenue and non-transit vehicles) or public or private
property / facilities (including track, signals, buildings, and private facilities
damaged) involved in the incident to a state equivalent to that which existed
prior to the incident.
Completing the Major Incident Reporting form (S&S-40) Ferryboat |
|||||
|
From the Safety and Security screen, click on Add Major Incident button. Complete one Major Incident Reporting form (S&S-40) for each major incident following the instructions in this section. Select the mode and type of service (TOS) combination on which the major incident occurred from the Drop-Down menu. Click on the Generate Form button one time only for each form you wish to generate. The software will return you to the Safety and Security tab screen and the new Major Incident form (S&S-40) will be listed and highlighted. To begin entering data, click on the new Major Incident form (S&S-40) for the appropriate mode and type of service to open the form. The available modes / service options are determined by the data entered on the S&S-10. Getting Help Form Level Help: Click on the Help tab at the top of the screen for form level help. |
|||||
|
# |
Column |
Item |
Action |
Instruction |
|
|
01 |
Mode / Type of Service |
Pre-filled cannot be edited, review for accuracy. |
Determined when form was generated. |
||
|
02 |
Date and Time of Incident |
Drop-Down menu selection. |
Report the month, day, year, and time that the incident occurred from the Drop-Down menus. |
||
|
03 |
Incident Location City, State |
Drop-Down menu selection. |
Report the city and state where the incident occurred from the Drop-Down menus. |
||
|
03 |
Incident Location Latitude and Longitude |
Drop-Down menu selection. |
If known, report the latitude and longitude of the incident. Use degrees (dd) and minutes (mm.m) for latitude and degrees (ddd) and minutes (mm.m) for longitude. Also select north or south (latitude) and west or east (longitude) from the Drop-Down menus. |
||
|
04 |
Incident Categorization Primary Event |
Checklist select one. |
Only one primary may be reported. Click on the corresponding Incident Detail button: a. collision d. evacuation e. fire |
||
|
05 |
Incident Categorization Secondary Events |
Checklist select as many as apply. |
Multiple secondary events may be reported. For each secondary event type click on the corresponding Incident Detail button: a. collision c. evacuation d. fire. |
||
|
08 |
Additional Detail Intersection Controls |
Drop-Down menu selection. |
Select the intersection control that most closely describes the traffic control device or person controlling traffic, if any, in use at the time of the incident from the Drop-Down menu:
|
||
|
Additional Detail Describe Other |
Use this text box to provide additional detail on intersection controls. |
||||
|
09 |
Environmental Conditions Weather |
Drop-Down menu selection. |
Select weather conditions as they relate to the incident, if weather conditions are relevant to the incident from the Drop-Down menu:
|
||
|
10 |
Environmental Conditions Traffic |
Drop-Down menu selection. |
Select whether traffic was heavy, medium, or light at the time and location of the incident, if applicable from the Drop-Down menu:
|
||
|
11 |
Environmental Conditions Lighting |
Drop-Down menu selection. |
Select the most applicable type of lighting that was present at the time of the incident from the Drop-Down menu:
|
||
|
12 |
Environmental Conditions Right-of-Way (ROW) / Waterway Conditions |
Drop-Down menu selection. |
Select the condition of right-of-way (ROW) / roadway surface at the time of the incident from the Drop-Down menu:
|
||
|
Environmental Condition Describe Other |
Provide additional detail regarding environmental conditions if space is needed to clarify. |
||||
|
15 |
Incident Categorization Vehicles Involved Vehicle Type |
Checklist select one. |
For each vehicle involved in the incident, click the Add Vehicle button. For each transit vehicle, select the type of vehicle involved from the Drop-Down menu.
For each vehicle, supply an associated vehicle description. For any subsequent vehicles that are added, the Drop-Down menu will include all modes. |
||
|
15 |
Vehicles Involved Vehicle Action |
Drop-Down menu selection. |
For each transit vehicle, select the type of vehicle action from the Drop-Down menu.
|
||
|
15 |
Vehicles Involved Vehicle Manufacturer |
For each transit vehicle, provide a brief description, including the manufacturer, model, etc. |
|||
|
16 |
Pedestrians Involved Pedestrian Description |
Drop-Down menu selection. |
For each pedestrian involved, click the Add Pedestrian button. For each pedestrian involved in the incident, complete the Drop-Down menus. |
||
|
16 |
Pedestrians Involved Pedestrian Action |
For each pedestrian, select the type of pedestrian action from the Drop-Down menu.
|
|||
|
16 |
Pedestrians Involved Describe Other |
Provide additional detail regarding pedestrians if space is needed to clarify. |
|||
|
17 |
Other Relevant Incident Information not Provided Elsewhere on this Form |
Provide a brief description of significant incident details not captured in other fields. |
|||
|
18 |
a - f |
Incident Primary and Secondary Event Summary Fatalities |
Auto-Calc field cannot be edited. |
This field displays the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in the incident. |
|
|
19 |
a - f |
Incident Primary and Secondary Event Summary Injuries |
Auto-Calc field cannot be edited. |
This field displays the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in the incident. |
|
|
20 |
Incident Primary and Secondary Event Summary Total Estimated Property Damage |
Auto-Calc field cannot be edited. |
This field displays the total estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
||
|
21 |
Contact Information for Person Reporting Incident |
Include information to allow follow-up FTA contact concerning details that may not be clear or to further clarify data. |
|||
|
Collision Detail Primary and Secondary Incidents |
|||||
|
01 |
Collision Type |
Drop-Down menu selection. |
If the transit vehicle is involved in a collision with another vehicle, select the orientation that is most appropriate for the collision in the Drop-Down menu:
|
||
|
02 |
Collision With |
Drop-Down menu selection. |
The Drop-Down menu is used to specify the object or person (other than the transit vehicle) that is involved in the collision:
|
||
|
03 |
Collision Location |
Drop-Down menu selection. |
Select the collision location that most closely describes the site at which the collision took place from the Drop-Down menu:
|
||
|
04 |
Collision Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in a collision. |
||
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in a collision. |
||
|
07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Security Incident Detail Primary Incidents |
|||||
|
01 |
Security Incident Type |
Drop-Down menu selection. |
Select the security incident type from the Drop-Down menu: |
||
|
02 |
Security Incident Location |
Drop-Down menu selection. |
Select the appropriate security location from the Drop-Down menu:
|
||
|
04 |
Security Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in a collision. |
||
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in a collision. |
||
|
07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
|||
|
Evacuation Detail Primary and Secondary Incidents |
|||||
|
01 |
Evacuation Type |
Drop-Down menu selection. |
Select the event that caused the evacuation from the Drop-Down menu:
|
||
|
02 |
Evacuation Location |
Drop-Down menu selection. |
Enter the location of the evacuation using the Drop-Down menu:
|
||
|
03 |
Evacuation Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
|||
|
04 |
Fuel Type |
Drop-Down menu selection. |
If the evacuation was related to fuel, enter the fuel type from the Drop-Down menu:
|
||
|
05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed in an evacuation. |
||
|
06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries in an evacuation. |
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07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
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Fire Event Detail Primary and Secondary Incidents |
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01 |
Fire Details |
Drop-Down menu selection. |
Provide information, using the Drop-Down menu, on the nature of the fire:
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02 |
Fire Location |
Drop-Down menu selection. |
Select the appropriate location from the Drop-Down menu:
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03 |
Fire Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
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04 |
Fuel Type |
Drop-Down menu selection. |
If the fire was related to fuel, enter the fuel type from the Drop-Down menu:
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05 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed due to a fire. |
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06 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries due to a fire. |
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07 |
Total Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
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Not Otherwise Classified (NOC) Detail |
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01 |
Incident Type |
Drop-Down menu selection. |
One of the types of not otherwise classified (NOC) incidents is selected from the Drop-Down menu:
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02 |
NOC Location |
Drop-Down menu selection. |
Use the Drop-Down menu to describe where the incident took place:
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03 |
NOC Description |
Use this text box to provide additional incident information not captured on the Drop-Down menus. |
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04 |
a - f |
Fatalities |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others killed due to a not otherwise classified (NOC) incident. |
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05 |
a - f |
Injuries |
Enter the numbers of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others receiving injuries due to a not otherwise classified (NOC) incident. |
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06 |
Estimated Property Damage |
Enter the estimated dollar amount required to repair or replace all vehicles or public or private property / facilities involved in the incident to a state equivalent to that which existed prior to the incident. |
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Saving the Major Incident Reporting form (S&S-40) Click on the Save button prior to exiting the form and continuing with the report. Click the Submit Report button to submit the form. If there are no major incidents for the reporting period for a particular mode and type of service (TOS), select the Non-Major Summary Report form (S&S-50) for that mode and type of service (TOS) and check the No Major Incident Data to Report box. Click on the Close button at the bottom of the screen to close the form without saving. |
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Submitting the Major Incident Reporting form (S&S-40) When all data have been entered into the form and verified for accuracy, click the Submit Report button to report the information to NTD. Click on the Close button to return to the Safety and Security tab. |
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