Transit
agencies must use the National Transit Database (NTD) Internet Reporting system
to provide their Safety and Security data via reports to the Federal Transit Administration
(FTA). NTD Internet Reporting is the online means for transit agencies to enter,
review and revise data, and submit reports. It provides for timely and accurate
reporting. All tasks and requirements for the NTD can be fulfilled via this system.
This
section provides Internet Reporting information for the Safety and Security report.
The
reporting requirements for operators of purchased transportation (PT) service
have been clarified.
The
definition of a fatality has changed.
The
Safety and Security Chief Executive Officer Certification form (S&S-20) has
been added to the Safety and Security tab.
The
Security Configuration form (S&S-30) must be submitted before any reporting
can occur.
Major
Incident is now referred to as a Reportable Incident.
New
reporting thresholds for a reportable incident.
New
reporting category for a reportable incident.
Two
new reportable incidents, Hazardous Material Spill and Act of God, have been added.
New
reporting format for the Reportable Incident Report form (S&S-40).
Non-Major
Incident is now referred to as a Summary Security Report form (S&S-50).
New
reporting thresholds for a summary security incident.
New
reporting format for the Summary Security Report form (S&S-50).
Numerous
measures have been taken to ensure that all data entered into the Internet Reporting
system is safe and available only to those with proper access. The NTD servers
and network are secured behind a firewall. The website operates the secured web
protocol, https, and the entire site is password protected. Additionally, multiple
server and database protection layers protect the database files.
Internet
Reporting is accessed through the NTD Homepage.
To
access Internet Reporting:
- Connect
to the Internet via your Internet service provider (ISP)
- Verify
your Internet Browser Settings
- Access
the NTD website at www.ntdprogram.gov
- Access
your transit agency’s Safety and Security report via the Internet Reporting
link, which is located at the bottom left of the screen.
Use
your Internet service provider to connect to the Internet. Internet Reporting
requires a web browser that is at least a 6.x version (Internet Explorer 6.0).
If
you don’t have the latest version of the browser, go to Microsoft.com (or any
other ISP that you may use, for example: Netscape.com) to download the latest
version free of charge.
Verifying Your Internet Browser Settings
Verify
that your browser is set to check for newer versions of stored pages with each
visit to the page.
In
Internet Explorer, this is done by accessing Tools > Internet Options >
General > Temporary Internet Files Settings > Every Visit to Page.
In
Netscape, this is done via Edit > Preferences > Advanced > Cache >
Every Time.
The
NTD Home Page offers the following information and data for reporters and
others interested in the NTD:
- Internet
Reporting Login link.
- What
is the NTD?: An overview of the NTD program, milestones in transit history,
how to obtain an NTD ID number and an overview of the NTD reporting forms.
Reporting
Manuals
- Annual
Reporting: Access to .html and .pdf versions of the current Annual Reporting
Manual, an overview of reporting changes and highlights, reporting manual archives,
etc.
- Monthly
Reporting: Access to .html and .pdf versions of the current Monthly Reporting
Manual, an overview of the reporting changes and highlights, reporting manual
archives, etc.
- Safety
and Security Reporting: Access to .html and .pdf versions of the current Safety
and Security Reporting Manual, Newsletters, Safety and Security FAQs, an overview
of reporting changes and highlights, reporting manual archives, etc.
- Rural
Reporting: Access to the Rural Reporting Manual, an overview of reporting
changes and highlights, reporting manual archives, etc.
Data,
Publications and Reference Materials
- NTD
Glossary: HTML version of the NTD Glossary of transit terms.
- NTD
Reference Materials: NTD reference materials such as the Uniform System of
Accounts, FTA Circulars and Federal Register Notices.
- Access
to NTD Data: HTML and downloadable .pdf publications, including the Data Tables,
Profiles, National Transit Summaries and Trends, as well as NTD databases and
historical data.
NTD Resources
- FTA / NTD Presentations,
Announcements and Updates: FTA / NTD presentations, new and useful information,
interim updates to reporting requirements, etc.
- NTD
Feedback: The mailing address, telephone number and fax number for the NTD
Project site as well as an opportunity to provide comments or suggestions regarding
the NTD Program.
- Seminars
and Training: NTD Reporting Seminars and In-house Training information and
registration
- Transit
Agency Information by Region and External Links: Contact information for transit
agencies reporting to the National Transit Database (NTD). Links to:
- Federal Transit Administration
(FTA)
- FTA Safety
and Security Office
- U.
S. Department of Transportation (USDOT)
- National
Transit Library
- American
Public Transportation Association (APTA)
- Bureau
of Transportation Statistics
- Accessibility.
Internet
Reporting provides six levels of access to Safety and Security:
- CEO
access: Edit and submit the CEO Certification and all safety and security
forms
- NTD
contact person: Edit and submit and delete specific S&S-40 forms that
may have been created in error.
- Safety
and security contact access: Edit, submit and delete unneeded/unwanted S&S-40
forms
- Safety
and security editor access: Edit safety and security forms, but cannot submit
forms
- Safety
and security viewer access: View safety and security forms only
- Security
access: Edit security forms and view safety forms.
The
system access level is determined by the user name. The first portion of the user
name defines the access level and the last four digits represent the agency’s
NTD ID. There are five types of user names corresponding to the four access levels
available within Safety and Security:
- CEO — CEOxxxx
- NTD
contact person — NTDxxxx
- Safety
and security contact person — SFTYNTDxxxx
- Safety
and security editor — SFTYEDTxxxx
- Safety
and security viewer — SFTYVWRxxxx
- Security
contact person — SECURITYxxxx.
Each
agency is e-mailed this set of user names with a password for each. NTD reporters
determine access within their organizations and distribute user names and passwords
accordingly.
A
user can change his / her password at any time. Refer to Sys Admin: Changing Your
Password for additional information on this topic. Users should be aware that
passwords expire every ninety days.
The CEO and NTD contact person use the same password for
both report areas. The CEO and NTD contact person may access all reporting areas
(Annual, Monthly and Safety and Security) from the Home tab.
Clicking
the Internet Reporting Login link will open the Internet Reporting Login
page. Enter your User Name and Password to gain access to Safety and Security
Home.
The Safety and Security Homepage includes the following tabs:
- Home: The starting
point when entering the Safety and Security report. It displays the reporter’s
Safety and Security analyst information and any project-related announcements.
- e-File: The e-File screen lists provides for processing and tracking any special
correspondence and auto generated emails.
- Annual: Provides access to the Identification form (B-10) and Contacts form (B-20), which
have been completed by the NTD contact person. These forms are view only.
- Safety
and Security: Lists all safety and security reports submitted to the NTD and
the starting point for filing new reports.
- Reports: Print and export several different reports (Incident Summary, All Reportable Incidents
Detail, etc.). All reports have been developed to allow the agency to print each
form or report without altering print settings to fit a form on the page. The
reports listed will vary depending on access level.
- Communications: A listing of all e-mail and telephone communications.
- Sys
Admin: Change Safety and Security passwords. You may only change your password.
Should you need assistance contact your Safety and Security analyst.
- Help: Online version of the Safety and Security Reporting Manual.
After
completing the login process you will be taken to the Safety and Security Homepage.
Click the Home tab near the top of any screen to return to the Homepage
from another area.
These
forms have been completed by the NTD contact person. These forms are not editable.
Click
on the Safety and Security tab to open the Safety and Security screen.
This screen provides access to the Safety and Security forms for editing and submitting
your report to FTA.
Initially,
only the Safety and Security Setup form (S&S-10), Safety and Security Chief
Executive Officer Certification form (S&S-20), and the Security Configuration
form (S&S-30) will be shown. Once the Safety and Security Setup form (S&S-10)
and Security Configuration form (S&S-30) are completed and submitted, Internet
Reporting will automatically generate two links at the top of the Safety and
Security tab view; File New Report and Quick link to the Summary
Security Report.
To
report a reportable incident, click the File New Report link to begin the
Report Set Up screens, which will determine if a reportable incident has
occurred and should be reported on a Reportable Incident Report form (S&S-40).
Form-by-form
instructions and reporting details for the Safety and Security forms are included
in the specific forms sections of this manual.
Click
on the Reports tab to display the Reports screen. This screen provides
access to the Safety and Security reports.
Before
a report can be successfully opened, the Crystal Reports Viewer must be
downloaded to your computer. Please refer to the section on Printing for
instructions on downloading this viewer and also for viewing, printing and exporting
a report.
To
open a report click on the corresponding link on the Reports screen.
The
following report links are available on the Reports screen:
- All Reportable Incidents
Detail report
- Reportable
Incidents Summary by Mode / Service report
- Summary
Security Incidents Summary by Mode / Service report
- Security
Configuration Summary report.
All Reportable Incidents Detail
report
Click
on the All Reportable Incidents Detail report link to view the All Reportable
Incidents Detail report.
Reportable Incidents Summary by Mode /
Service report
Click
on the Reportable Incidents Summary by Mode / Service report link to view
a summary of all the reportable incidents by mode / service.
Summary
Security Incidents by Mode / Service report
Click
on the Summary Security Incidents Summary by Mode / Service report link
to view a summary of all the summary security incidents by mode / type of service.
Security
Configuration Summary report
Click
on the Security Configuration Summary Report link to view a summary of
the security configuration.
The
Communications tab gives transit agencies a centralized area in which to
view correspondence with the Federal Transit Administration’s (FTA) National Transit
Database (NTD) program. In addition, the correspondence view can be filtered to
show only certain processes or communication types.
The
Sys Admin screen provides the ability to change your NTD password.
All
passwords expire every ninety days. You can change your password at any time on
the Sys Admin screen by specifying your current and new password. To be
valid, a password must be at least eight characters long and contain at least
one letter and one number. It cannot contain spaces. Passwords are case-sensitive.
If you do not update your password within the ninety-day term, you will be forced
to update your password when you first access the system once the ninety-day period
has expired. The screen is similar to the one available on the Sys Admin
screen and the same password rules apply.
Click
on the Help tab to display the Help screen. The Help screen
provides access to the current Safety and Security Manual. The Help screen
displays the table of contents for the Reporting Manual with links to each section
of the manual.
Do
not use the browser Back and Forward buttons to navigate between
screens. Instead, use the Internet Reporting system buttons, tabs and links.
A
Save button is provided at the bottom of each Internet Reporting form.
When entering information into a form it is strongly recommended that you save
the form frequently. This will prevent the loss of data if your Internet connection
is unexpectedly lost. Also, Internet Reporting has an automatic time-out feature
which will log you off of the system after a period of inactivity. It is strongly
recommended that you save your work every 15 minutes. Otherwise, there is a risk
that the next action you take on the system will result in the closure of the
screen displayed in your browser and the loss of any data that you had not saved.
To
delete a Major Incident report, open the incident report that is going to be deleted
and scroll to the bottom of the screen. Following the Save, Submit,
Print, and Close buttons, there is a Delete button. To delete
the incident report, click the Delete button. A prompt stating, “You are
about to delete this report. Do you wish to continue?” will appear. If you wish
to delete this report, choose Ok. If you do not wish to delete this report,
choose Cancel. After clicking OK, a Comment box asking the reason
for deletion will appear. Please enter the reason for the deletion before clicking
the Delete button.
After
the Delete button has been chosen, you will be returned to the Safety
and Security summary screen.
Reports
can be generated within the Internet Reporting system from either the Reports
tab or from the individual form screens.
For
trouble-shooting information refer to the Announcement section of the Annual
Report Home page.
Downloading
the Adobe Acrobat Viewer for Forms
In
order to facilitate viewing, printing and exporting of forms Internet Reporting
utilizes the Adobe Acrobat downloadable viewer. You will be prompted to download
the Adobe Acrobat Viewer free of charge the first time the print functionality
is accessed by clicking the Print button on a form page. This download occurs
only once and is absolutely necessary to view or print a report.
Downloading
the Crystal Reports Viewer for Reports
In
order to facilitate viewing, printing and exporting of reports Internet Reporting
utilizes the Crystal Reports downloadable viewer and writer. You will be prompted
to download the Crystal Smart Viewer for Active X free of charge the first
time the print functionality is accessed, (a report link is clicked on the Reports
tab or the Print button is clicked on a form page.). This download occurs
only once and is absolutely necessary to view or print a report.
Viewing
a Report Online
Click
on the Report link on the Reports tab to display the report within
the Crystal Reports Viewer. Use the scroll bar or the following
navigation buttons to scroll through the report:
- To
go to the next page, use the right arrow
- To
go to the previous page use, the left arrow
- To
go to the last page, use the right arrow with a line to the right
- To
go back to the first page, use the left arrow with a line to the left
.
You
can also search for text within a report by clicking on the binoculars icon 
to display the Search dialogue box and then entering
the text or key word you wish to find in the Find What field. If the text
you entered is found within the report, it will be outlined in red.
To
Print a Report from the Report Tab
Click
on the Report link to display the report within the Crystal Reports
Viewer. Click the Print Report button 
(printer icon) in the upper left corner of the viewer.
Then click the Print button on the resulting Print screen.
To
Print a Form Report from a Form Screen
Click
on the Print button supplied at the bottom of the form screen to display
the report in the Adobe Acrobat Viewer. Click the Print Report button
(printer icon) in the upper left corner of the viewer.
Then click the Okay button on the resulting Print screen.
Note:
Only forms for 2006 or later will print using the Adobe Acrobat Viewer.
Previous years’ forms will print using the Crystal Reports Viewer, and
function the same as forms printed from the Reports tab.
Exporting
Reports
From
the Reports screen, click on the link for the report you wish to export.
The report will display in the Crystal Reports Viewer. Select Export
Report 
(envelope icon) in the left corner of the viewer. The
Report Export Viewer window will be displayed.
In
the Save In field, select the local or network drive where you would like
your export file to be saved. From the Save As Type Drop-Down list field,
select from one of the following export file formats:
- Microsoft
Word (*.doc)
- Microsoft
Excel (*.xls)
- Acrobat
(*.pdf)
- Rich
Text (*.rtf).
Enter
the name of the export file in the File Name field and click the Save
button.
