2008 Safety and Security Reporting Manual

Introduction - Safety and Security Reporting

What is the National Transit Database?
Changes in Calendar Year 2008 Reporting
Who Reports, What to Report, How to Report, When to Report, and Where to Report
Reference Information
What is the National Transit Database?
Funding for Agencies Serving Urbanized Areas under 200,000 Population
Changes in Calendar Year 2008 Reporting
Reporting Form Changes
Who Reports
Operators of Purchased Transportation Services
Nine or Fewer Vehicles Waiver
Voluntary Reporters
What to Report
Calendar Year Data
How to Report
Internet Reporting
Reporting Purchased Transportation
When to Report
When to Submit the NTD Safety and Security Report
When to Submit the Chief Executive Officer Certification
Reporting Format
Reporting Frequency
Failure to Report, Late Reports or Incomplete Reports
Where to Report
Reference Information
Transit Terminology and Parameters
Reference Documents

Internet Reporting - Safety and Security Reporting

Overview
What Has Changed from Prior Year
Internet Reporting System Security
Detailed Instructions
Accessing Internet Reporting
Connecting to the Internet
The National Transit Database Website
Levels of Access
User Names and Password
Accessing NTD Safety and Security
Safety and Security Reporting Structure
Home: The Safety and Security Home Page
Annual: Providing Access to the Identification (B-10) and Contacts (B-20) forms
Safety and Security: Providing Incident Data
Reports: Viewing, Printing, and Exporting NTD Safety and Security Reports
Communications Summary: Viewing a History of Correspondence with NTD
Sys Admin: Changing Your Password
Help: Obtaining More Information
Tips for Using Internet Reporting
Navigating Between Screens
Saving a Form
Deleting a Form
Viewing, Printing and Exporting Reports

Safety and Security Setup form (S&S-10)
Safety and Security Chief Executive Officer Certification form (S&S-20)
Security Configuration form (S&S-30)
Reportable Incident Report form (S&S-40)
Safety and Security Monthly Summary Report form (S&S-50)

Safety and Security Setup form (S&S-10)

Overview
Reporting Requirements and Thresholds
What Has Changed from Prior Year
Approach
Detailed Instructions
Modes
Add / Delete Mode / Type of Service

Safety and Security Chief Executive Officer Certification form (S&S-20)

Overview
Approach

Security Configuration form (S&S-30)

Overview
Reporting Requirements and Thresholds
What Has Changed from Prior Year
Approach
Detailed Instructions
Total Number of Security Personnel
Number of Primary Security Personnel
Total Number of Security Personnel (Primary and Secondary)
Primary and Secondary Security Configuration Checklist

Reportable Incident Report form (S&S-40)

Overview
Reporting Requirements and Thresholds
What Has Changed from Prior Year
Approach
Reportable Incident
Detailed Instructions
Reporting An Incident
Report Set Up Screen 1
A Collision
A Mainline Derailment
A Fire
A Hazardous Material Spill
An Act of God
A Bomb Threat, Bombing, Chemical, Biological, Nuclear / Radiological Releases, etc.
An Aggravated Assault, Robbery, Rape, Burglary, Suicide or Larceny / Theft, Vandalism, etc.
An Arrest or Citation for Other Assult, Trespassing, Non-Violent Civil Disturbance, or Fare Evasion
Other Safety Occurences not Otherwise Classified Incidents (Slip and Fall, Electric Shock, etc.)
Report Set Up Screen 2
Fatalities
Injuries
Estimated Property Damage
An Evacuation Due to Life Safety Reasons
Transit Vehicles Involved
Basic Information Screen
Date and Time of Incident
Address of Incident
Incident Description
Contact Person Information
Collision Screens
Rail Collision
Rail Collision Event Information Screen
Rail Collision Rail Transit Train Involved Screen
Rail Collision Information Screen
Collision Non -Transit Vehicle Involved Screen
Rail Collision Other Motor Vehicle Involved Screen
Non-Rail Collision Screens
Non-Rail Collision Event Information Screen
Non-Rail Collision Transit Vehicle Involved Screen
Non-Rail Collision Information Screen
Collision Non -Transit Vehicle Involved Screen
Non-Rail Collision Other Motor Vehicle Involved Screen
Ferryboat Collision Screens
Ferryboat Collision Event Information Screen
Ferryboat Collision Transit Vehicle Involved Screen
Ferryboat Collision Information Screen
Collision Non -Transit Vehicle Involved Screen
Ferryboat Collision Other Motor Vehicle Involved Information Screen
Mainline Derailment Screens
Mainline Derailment Event Information Screen
Derailment Rail Transit Train Involved Screen
Derailment Information Screen
Fire Screens
Rail Fire Event Details Screen
Type of Fire
Location
Fuel Type
Non-Rail Fire Event Details Screen
Type of Fire
Location
Fuel Type
Ferryboat Fire Event Details Screen
Type of Fire
Location
Fuel Type
Hazardous Material Spill Screens
Rail Hazardous Material Spill Event Details Screen
Location
Material Type
Non-Rail Hazardous Material Spill Event Details Screen
Location
Material Type
Ferryboat Hazardous Material Spill Event Details Screen
Location
Material Type
Act of God Event Details Screen
Type
Location of Property Damage
Evacuation Event Details Screen
Was this Evacuation for Life Safety Reasons?
What Was Evacuated?
Evacuation Location
Security Event Details Screen
Was the Incident Intentional?
Security Incident Type
Location
Other Incident Event Details Screen
Type
Location
Person Information - Fatalities
Person Type
Age Range
Gender
Person Information - Injuries
Person Type
Age Range
Gender

Safety and Security Monthly Summary Report form (S&S-50)

Overview
What Has Changed from Prior Year
Approach
Reporting Requirement and Thresholds
Detailed Instructions
Safety and Security Incidents
Safety and Security Monthly Summary Report Screen

NTD Glossary

List of Examples

Example 1 — Completing the Safety and Security Setup form (S&S-10)
Example 2 — Enumerating Security Personnel
Example 3 — Security Configuration Reporting
Example 4 — Allocating Security Personnel among Modes
Example 5 — Fatality Reporting
Example 6 — One or More Injuries - Is it Reportable?
Example 7 — Calculating Property Damage
Example 8 — Other Incidents
Example 9 — Injury Reporting
Example 10 — Collision Property Damage
Example 11 — Non-Reportable Collision
Example 12 — Evacuation
Example 13 — Collision Impact Type Reporting
Example 14 — Weather Condition Reporting
Example 15 — Reporting Collision With
Example 16 — Collision Impact Type Reporting
Example 17 — Weather Condition Reporting
Example 18 — Reporting Collision With
Example 19 — Collision Impact Type Reporting
Example 20 — Weather Condition Reporting
Example 21 — Fire Incident Type Reporting
Example 22 — Fire Details
Example 23 — Other Incident Type Reporting
Example 24 — Other Incident Location
Example 25 — Other Safety Occurences not Otherwise Classified
Example 26 — Fire Reporting
Example 27 — Fare Evasion Reporting

Exhibit 1 — Calendar Year 2008 Safety and Security Reporting Changes and Highlights
Exhibit 2 — Summary of NTD Safety and Security Reporting Requirements
Exhibit 3 — NTD Safety and Security Reporting Timelines
Exhibit 4 — Reporting Thresholds for Safety and Security Incidents
Exhibit 5 — NTD Contact Information
Exhibit 6 — Reference Documents
Exhibit 7 — Reporting Thresholds for Safety and Security Monthly Summary Incidents

Viewing the 2008 Safety and Security Reporting Manual in PDF Format
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Downloading Instructions
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2008 Safety and Security Reporting Manual
Table of Contents (.pdf)
Introduction (.pdf)
Internet Reporting (.pdf)
Safety and Security Setup form (S&S-10) (.pdf)
Safety and Security CEO Certification form (S&S-20) (.pdf)
Security Configuration form (S&S-30) (.pdf)
Reportable Incident Report form (S&S-40) (.pdf)
Safety and Security Monthly Summary Report form (S&S-50) (.pdf)

NTD Glossary (.pdf)

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