Transit agencies must use the National Transit Database (NTD) Internet Reporting system to provide their Safety and Security data via reports to the Federal Transit Administration (FTA). NTD Internet Reporting is the online means for transit agencies to enter, review and revise data, and submit reports. It provides for timely and accurate reporting. All tasks and requirements for the NTD can be fulfilled via this system.
This section provides Internet Reporting information for the Safety and Security report.
There are no changes to Safety and Security Internet reporting for CY 2009.
Numerous measures have been taken to ensure that all data entered into the Internet Reporting system is safe and available only to those with proper access. The NTD servers and network are secured behind a firewall. The website operates the secured web protocol, https, and the entire site is password protected. Additionally, multiple server and database protection layers protect the database files.
Internet Reporting is accessed through the NTD Homepage.
To access Internet Reporting:
your Internet service provider to connect to the Internet. Internet Reporting
requires a web browser that is at least a 6.x version (Internet Explorer 6.0).
If you don’t have the latest version of the browser, go to Microsoft.com (or any other ISP that you may use, for example: Netscape.com) to download the latest version free of charge.
that your browser is set to check for newer versions of stored pages with each
visit to the page.
Internet Explorer, this is done by accessing Tools > Internet Options >
General > Temporary Internet Files Settings > Every Visit to Page.
In Netscape, this is done via Edit > Preferences > Advanced > Cache > Every Time.
The NTD Home Page offers the following information and data for reporters and others interested in the NTD:
Data, Publications and Reference Materials
Clicking the Internet Reporting Login link will open the Internet Reporting Login page. You must enter your user name and password to gain access to NTD Report Home.
Internet Reporting provides six levels of access to Safety and Security:
The system access level is determined by the user name. The first portion of the user name defines the access level and the last four digits represent the agency’s NTD ID. There are five types of user names corresponding to the four access levels available within Safety and Security:
Each agency is e-mailed this set of user names with a password for each. NTD reporters determine access within their organizations and distribute user names and passwords accordingly.
A user can change his / her password at any time. Refer to Sys Admin: Changing Your Password for additional information on this topic. Users should be aware that passwords expire every ninety days.
The CEO and NTD contact person use the same password for both report areas. The CEO and NTD contact person may access all reporting areas (Annual, Monthly and Safety and Security) from the Home tab.
Clicking the Internet Reporting Login link will open the Internet Reporting Login page. Enter your User Name and Password to gain access to Safety and Security Home.
After completing the login process you will be taken to the Safety and Security Homepage. Click the Home tab near the top of any screen to return to the Homepage from another area.
The Safety and Security Homepage includes the following tabs:
These forms have been completed by the NTD contact person. These forms are not editable.
The Communications tab gives transit agencies a centralized area in which to view correspondence with the Federal Transit Administration's (FTA) National Transit Database (NTD) program. In addition, the correspondence view can be filtered to show only certain processes or communication types.
The Sys Admin screen provides the ability to change your NTD password.
All passwords expire every ninety days. You can change your password at any time on the Sys Admin screen by specifying your current and new password. To be valid, a password must be at least eight characters long and contain at least one letter and one number. It cannot contain spaces. Passwords are case-sensitive. If you do not update your password within the ninety-day term, you will be forced to update your password when you first access the system once the ninety-day period has expired. The screen is similar to the one available on the Sys Admin screen and the same password rules apply.
Click on the Safety and Security screen provides access to the Safety and Security forms for editing and submitting your report to FTA.
Initially, only the Safety and Security Setup form (S&S-10), Safety and Security Chief Executive Officer Certification form (S&S-20), and the Security Configuration form (S&S-30) will be shown. Once the Safety and Security Setup form (S&S-10) and Security Configuration form (S&S-30) are completed and submitted, Internet Reporting will automatically generate two links at the top of the Safety and Security tab; File New Report and Quick link to the Safety and Security Monthly Summary Report.
To report a reportable incident, click the File New Report link to begin the Report Set Up wizard, which will help you to determine if a incident is either reportable or which report you will need to file (Reportable Incident Report form (S&S-40) or Safety and Security Monthly Summary form (S&S-50).
Once a report is completed, four data fields are populated to assist you with tracking and monitoring the status of your reports:
Form-by-form instructions and reporting details for the Safety and Security forms are included in the specific forms sections of this manual.
Click on the Reports tab to display the Reports screen. This screen provides access to the Safety and Security reports.
Click on the All Reportable Incidents Detail report link to view the All Reportable Incidents Detail report.
Click on the Reportable Incidents Summary by Mode / Service report link to view a summary of all the reportable incidents by mode / service.
Click on the Safety and Security Monthly Summary Incidents Summary by Mode / Service report link to view a summary of all the Safety and Security Monthly Summary incidents by mode / type of service.
Click on the Security Configuration Summary Report link to view a summary of the security configuration.
Click on the Help tab to display the Help screen. The Help screen provides access to the current Safety and Security Manual. The Help screen displays the table of contents for the Reporting Manual with links to each section of the manual.
Do not use the browser Back and Forward buttons to navigate between screens. Instead, use the Internet Reporting system buttons, tabs and links.
A Save button is provided at the bottom of each Internet Reporting form. When entering information into a form it is strongly recommended that you save the form frequently. This will prevent the loss of data if your Internet connection is unexpectedly lost.
Also, Internet Reporting has an automatic time-out feature which will log you off of the system after a period of inactivity. It is strongly recommended that you save your work every 15 minutes. Otherwise, there is a risk that the next action you take on the system will result in the closure of the screen displayed in your browser and the loss of any data that you had not saved.
To delete a Major Incident report, open the incident report that is going to be deleted and scroll to the bottom of the screen. Following the Save, Submit, Print, and Close buttons, there is a Delete button. To delete the incident report, click the Delete button. A prompt stating, “You are about to delete this report. Do you wish to continue?” will appear. If you wish to delete this report, choose Ok. If you do not wish to delete this report, choose Cancel. After clicking OK, a Comment box asking the reason for deletion will appear. Please enter the reason for the deletion before clicking the Delete button.
After the Delete button has been chosen, you will be returned to the Safety and Security summary screen.
Reports can be generated within the Internet Reporting system from either the Reports tab or from the individual form screens.
Click on the Reports tab to display the Reports screen. This screen provides access to several reports available to assist you in preparing your NTD Safety and Security report.
Please refer to the section on Printing for instructions on viewing and printing a report.
To open a report click the corresponding link on the Reports screen and the report will open Adobe Acrobat Viewer. You can print the report by clicking the Print button in the upper left corner of the viewer and click the Okay button on the resulting Print window.
Click on the Print button at the bottom of the Form screen to display the report in Adobe Acrobat Viewer; then click the Print button in the upper left corner of the viewer and click the Okay button on the resulting Print window.
Click on the Print button at the bottom of the Form screen to display the report in the window. Click the Print button in the upper left corner of the viewer. Then click the Okay button on the resulting Print window.