Reportable Incident Report form (S&S-40)

Detailed Instructions

This section describes in detail how to complete each element of the Reportable Incident Report form (S&S-40).

To generate a new Reportable Incident Report form (S&S-40), click on the File New S&S-40 link near the top of the Safety and Security screen to access the reporting Wizard. As each screen is completed, click the Next button at the bottom of the screen to move to the next applicable screen. Based on the information entered on the first two screens, the reporting Wizard will determine if the incident qualifies as a major reportable incident, a non-major incident or that the incident is not reportable.

If the incident does not meet the reporting thresholds for a reportable incident, your next screen will notify you.

If the incident meets the criteria for a reportable incident, clicking on the Next button saves the data entered and the reporting Wizard generates an S&S-40 form in the background that you can view at any time during the reporting process. When you reach the last screen, click the Save button and the reporting Wizard will return you to the Safety & Security tab.

Once you have completed Setup Screen 1 and 2 and the Basic Information Screen (screen 3), should you need to exit the reporting Wizard and return to complete the report at a later time, the system will save the data you have entered and file the report under Pending Reports at the bottom of the Safety & Security screen. To complete the report, click on the link for the report and the reporting Wizard will take you to the last screen completed and you can continue on to the end of the report.

If further data is obtained after you save or submit a report or you discover an error, from the Safety & Security tab open the applicable Reportable Incident Report form (S&S-40), make changes as necessary and save the form.

To delete a report, from the Safety and Security tab open the report, scroll to the bottom and click the Delete button (based on access level).

Reporting an Incident

To generate a new Reportable Incident Report form (S&S-40), click on the File New S&S-40 link to access the reporting Wizard.

Report Set Up Screen 1

Report Set Up Screen 1 lists the incident types that you might need to report. After selecting the mode and type of service, select the reporting period (month) for which you are reporting. If you place a check mark in the box No Reportable Incidents to Report (for current reporting period), this will generate a new Safety and Security Monthly Summary Report (Non-Major Incident Report S&S-50) for the month and Mode/TOS selected. If an S&S-50 has previously been created for this month and Mode/TOS, the error message, "A form already exists for this mode/service and month please update the form".

A brief description of each incident type is listed below:

Collision: All collisions involving at least one transit vehicle, or taking place on transit property, are reported using the Reportable Incident Report form (S&S-40). Collisions are subject to the thresholds for a reportable incident. Do not report a suicide or attempted suicide as a collision. Suicides are to be reported under the security event category described below.

Mainline Derailment: All derailments occurring on mainline track are considered a reportable incident. The mainline track is the primary rail over which rail transit vehicles travel between stations. It does not include yard and siding track. This threshold applies only to rail incidents (other than commuter rail (CR)). Yard derailments that meet a reporting threshold should be reported as Other Safety Occurrences Not Otherwise Classified.

Fire: To be reportable on the S&S-40, a fire occurring on or in transit property must meet a reportable incident threshold and the fire must have required the act of suppression to occur at the time of the incident. Fires not meeting a Reportable Incident threshold are reported on the Safety and Security Monthly Summary Report form (S&S-50).

Hazardous Material Spill: Hazardous material spills that occur on or in transit property include bunker fuel, diesel, electric battery, ethanol, hybrid diesel, grain additive, liquefied natural gas, methanol, bio-diesel, compressed natural gas, dual fuel, electric propulsion, gasoline, hybrid gasoline, kerosene and liquefied petroleum gas. The hazardous material spill must have caused imminent danger to life, health, or the environment, and had special attention given to clean up of the spill.

Act of God: An Act of God is a natural and unavoidable catastrophe that interrupts the expected course of events, such as an earthquake, flood, hurricane, tornado, other high winds, lightning, and snow and ice storms.

System Security Event: Bomb Threat, Bombing, Chemical, Biological, Nuclear / Radiological Releases, etc.: Terrorism-related Security incidents such as bomb threats, bombings, chemical, biological, and nuclear / radiological releases that occur on or in transit property and meet the reporting thresholds for a reportable incident are reported on the S&S-40. Security incidents also include other system security events, such as arson, sabotage, hijacking and cyber security events.

Personal Security Event: Assault, Robbery, Rape, Burglary, Suicide, Attempted Suicide or Larceny / Theft, Vandalism, Homicide: These events have the potential to be reported on the S&S-40 or on the Safety and Security Monthly Summary Incident Report form (S&S-50). Only incidents meeting the major incident thresholds are reported on the Major Incident form (S&S-40). All other occurrences that do not meet a reporting threshold are reported on the Safety and Security Monthly Summary Incident Report form (S&S-50). For NTD reporting purposes, the victim of a rape is always reported as an injury.

Arrests for Other Assault (no injuries), Trespassing, Non-Violent Civil Disturbance, or Citations for Fare Evasion: All arrests for other assaults (no injuries), trespassing, non-violent civil disturbance (riots, strikes, etc.), and vandalism or citations for fare evasion are reported on the Safety and Security Monthly Summary Incident Report form (S&S-50). If you check this box on Set Up Screen 1, the system will automatically generate an S&S-50 form for you to complete.

Other Safety Occurrences not Otherwise Classified Incidents (Injuries from slips and falls, electric shock, etc.): Other Safety Occurrences not Otherwise Classified may include slip and fall accidents and electric shock incidents. Yard derailments that meet a threshold should also be reported here. Other Safety occurrences not Otherwise Classified resulting in one or more injuries (but not meeting any other reportable incident thresholds) are reported using the Safety and Security Monthly Summary Report form (S&S-50). Other Safety Occurrences not Otherwise Classified that meet any threshold other than the injury threshold are reported using the Reportable Incident form (S&S-40).

Example 8 — Other Incidents
Example: A Demand Response (DR) vehicle is crushed by a falling tree which resulted in the death of 1 transit employee, 2 transit passengers requiring immediate medical attention away from the scene, and $20,000.00 in estimated property damage.
Solution:                         Number of Reportable Injuries                                                 2	Number of Reportable Fatalities                      2	Property Damage Amount         $20,000.00
Complete a Reportable Incident Report form (S&S-40), choosing Other Safety Occurrences not Otherwise Classified on Report Set Up Screen 1, because the fatality makes it a reportable incident.

Report Set Up Screen 2

Report Set Up Screen 2 collects the number of injuries and/or fatalities, the amount of property damage associated with the event(s), and whether the incident involved an evacuation for life safety reasons. If you checked Collision on Report Set Up Screen 1 (except in Ferry Boat mode), Report Set Up Screen 2 will include the question, "Were transit vehicles involved in the incident?"

For all events, excluding Hazardous Material Spills and Derailments, if you indicate "No" to fatalities, injuries and the question, "Did this Incident Involve an Evacuation for Life Safety reasons?", and you check no property damage to report or total property damage is less than $25,000, the incident is not reported on an S&S-40. However, the incident may qualify to be reported on the S&S-50. Please see the Safety and Security Monthly Summary Report form (S&S-50) portion of the manual for further explanation of what is reportable on the S&S-50.

Hazardous Material Spills, Mainline Derailments and Evacuations for Life Safety reasons are always reportable regardless of the number of injuries and/or fatalities and/or the amount of property damage.

Fatalities: Enter the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others who died as a result of the incident(s) being reported.

Injuries: Enter the total number of transit passengers, transit facility occupants, transit employees, other workers, trespassers, and others who received injuries requiring immediate medical attention away from the scene as a result of the incident(s) being reported.

Example 9 —Injury Reporting
Example: A motor vehicle rear-ends a transit bus which results in 2 transit passengers and 1 motor vehicle operator requiring immediate medical attention away from the scene. The estimated property damage is $2,000.00.
Solution:                         Number of Reportable Injuries                                                 3	Number of Reportable Fatalities                      0	Property Damage Amount         $2,000.00
This incident is reported on the Reportable Incident Report form (S&S-40) because of the number of injuries that resulted from the incident.

 

Estimated Property Damage: Without property damage values, FTA cannot conduct impact analyses that utilize property damage.  Please enter the total estimated dollar amount required to repair or replace all vehicles (including transit revenue, non-revenue and non-transit vehicles) or public or private property / facilities (including track, signals, buildings, and private facilities) damaged as a result of the incident.  If no property damage was incurred, enter a zero.  Property damage includes but is not limited to the following:

Property damage includes but is not limited to the following:

• Transit and non-transit vehicle damage
• Stations as well as non-transit facilities
• Rights-of-way (ROW) and items surrounding rights-of-way (ROW), such as utility poles
• Bus stops
• Maintenance facilities and other private property.

The key points regarding estimated property damage are:

•  Estimated damage does not only include transit property damage but also damage to other vehicles and property (other than personal property) involved in the incident and not owned by the transit agency.

• The amount paid to repair or replace property (or an estimate made for insurance purposes) is reported for property damage. In the case of a total vehicle loss, the blue book value can be used as an estimate.  It is also acceptable for your agency to establish standard property damage totals for specific incident types, or estimate the value of each event on a case-by-case basis.

• The cost of medical attention (hospital or doctor fees) is not included in the property damage total.
• The cost of clearing wreckage or damage to non-transit agency property is also included in the property damage value.
• The cost of an accident investigation is not included in the estimated property damage.
• Damage to personal property, such as laptops, cell phones, or other personal property items, is not included in the estimated property damage.
  

Example 10 — Collision Property Damage
Example: A heavy rail (HR) vehicle collides with a passenger car at a grade crossing. The passenger car is totaled; the train will require a new coupler and some bodywork. The car has an estimated value of $8,000 (transit agency uses the car’s blue book value or other reasonable estimate of present value). The cost of the coupler is $30,000; other bodywork to the train is estimated at $10,000.
Solution:                         Number of Reportable Injuries                                              0	Number of Reportable Fatalities                      0	Property Damage Amount         $48,000.00
This incident is reported on the Reportable Incident Report form (S&S-40) because total property damage meets the $25,000 reporting threshold. Enter $48,000 ($8,000 + $30,000 + $10,000) for the total property damage.

Example 11 - Non-Reportable Collision
Example: A transit passenger exits a transit bus, crosses the street in front of the bus, and is struck and killed by a passing motor vehicle.
Solution:                         Number of Reportable Injuries                                                0	Number of Reportable Fatalities                     0	Property Damage Amount         $0
This incident is not reportable because the transit passenger had left the transit system/property.

 

An Evacuation Due to Life Safety Reasons: All evacuations of transit property for life safety reasons are reportable. A life safety event is one that presents an imminent danger to people in or on transit property. Examples of life safety events include fires, the presence of smoke, hazardous material spills and electrical hazards. Evacuations due to operational issues are not reportable.

The life safety requirement is intended to capture events that pose serious threats to those in the transit environment. For example, a situation that requires transit passengers to leave a vehicle due to a flammable fuel leak or a passenger firing a weapon on a vehicle are both evacuations for life safety reasons.

Removing passengers or an operator from a vehicle after a collision is not, even if for medical attention, reported as an evacuation.

Passengers transferred from one transit vehicle to another due to a service breakdown do not represent an evacuation due to life safety reasons.

Were Transit Vehicles Involved: If transit vehicles were involved in the incident, select Yes, otherwise select No. This question is only asked if the reporter selects Collision on Report Set Up Screen 1. However, this question is not asked for Ferryboat collisions.

Example 12 — Evacuation
Example: A Bus (MB) is evacuated because of a compressed natural gas (CNG) leak on the vehicle. No one is injured. Solution: Complete a Reportable Incident Report form (S&S-40) because the evacuation was due to a life safety event — the CNG leak.

Basic Information Screen

Date and Time of Incident: Report the date and time the incident occurred, in a 00:00 format, using the drop-down menus.

Approximate address of Incident: For Non-Rail modes, excluding ferryboats, enter the street address or nearest intersection. For Rail modes, enter the line and station name, the line and distance from the nearest station, or the rail milepost. For Ferryboats, enter the longitude and latitude.

Incident Description: Describe how the incident occurred. Be descriptive but concise-responses are limited to 2000 characters. If you exceed 2000 characters, you will be alerted and will need to edit the description before continuing.

Other Contact Person Information: FTA may need to contact the individual completing the form or another agency-designated contact concerning details that may not be clear, or to further clarify data. If someone other than the safety or security contact person should be contacted, please complete this section.

Collision Screens

The collision screens for Rail Collision, Non-rail Collision, or Ferryboat Collision vary slightly, depending on mode. There are four basic information screens for reporting a collision within a mode: Collision Event information screen, Transit Vehicle Involved screen, Collision information screen, and Other Motor Vehicle Involved screen (not applicable for Ferry Boat reporting).

Rail Collision

The rail collision screens collect information about the number of rail transit trains and other motor vehicles involved, the location of the collision, what the transit train collided with, the type of collision, and the weather and right-of-way conditions at the time of the collision.

Rail Collision Event Information Screen

Number of Rail Transit Trains Involved: Enter the number of rail transit trains involved in the collision.

Location: Select the location (i.e., revenue facility, grade crossing) where the collision occurred. If the location is not listed, select "Other" and use the Describe box to provide a location description. Grade crossings are not limited to intersections with vehicular traffic. A grade crossing can be a pedestrian-only crossing.

Collision With: Select whether a motor vehicle, a person, an animal, an object, or another rail vehicle was involved in the collision with the transit train. If the list does not contain a description that fits your needs, select Other.

• Collision with a bicyclist should be reported as a collision with a Person

• Collision with a moped, scooter, motorcycle, transit vehicle (other than rail), charter bus, or school bus should be reported as a collision with a Motor Vehicle.

Number of Other Motor Vehicles Involved: If you checked Motor Vehicle in Collision With, enter the number of motor vehicles other than the transit vehicle (i.e., automobiles, motorcycles, buses) that were involved in the collision. For example, a chain reaction incident might involve the transit vehicle and 3 other vehicles. Number of Other Motor Vehicles Involved would then be 3.

Rail Collision Rail Transit Train Involved Screen

This screen is completed for each rail transit train involved in the collision (as previously indicated on the Rail Collision Event Information screen).

Number of Cars in Rail Transit Train: Enter the total number of cars in the rail transit train.

Number of Cars Derailed: Of the total number of cars in the rail transit train, enter the number of cars that derailed as a result of the collision.

Train Action: Select the physical movement of the train when the collision occurred (i.e., going straight, making a transit stop). If the action is not listed, select Other and use the Describe box to provide a description of the action.

Collision Type: Select the appropriate collision type.  The area of the vehicle that was impacted during the collision defines collision type. Each choice is from the point of view of the transit vehicle. For example, rear-ended means that another vehicle hit the back of the rail transit train, while rear-ending means the rail transit train hit the back of another vehicle.  Any point of contact on the side of the train is reported as an Angle.

Train Speed: Enter the estimated speed (in miles per hour) at which the rail transit train was traveling when the collision occurred. If you do not know the exact speed, you may estimate. The posted or design speed within a corridor may be used as the estimated train speed.

Example 13 - Collision Impact Type Reporting
Example: Rear-End Collision - A train is hit in the rear by another train. Solution: Select Rear-ended Example: Rear-End Collision - A train strikes a motor vehicle from behind. Solution: Select Rear-ending

Vehicle Manufacturer: Use the Vehicle manufacturer drop-down to select the manufacturer of the rail transit train. If the manufacturer is not listed, select Other and use the Describe box to provide the name of the manufacturer.

The following Rail manufacturers are provided in the Vehicle Manufacturer drop-down list:

Rail Manuafacturer Codes
ABB	Asea Brown Boveri Ltd.	GEC	General Electric Corporation	PST	Pullman-Standard
ACF	American Car and Foundry Company	GMC	General Motors Corporation	PTC	Perley Thomas Car Company
AEG	AEG Transportation Systems	GTC	Gomaco Trolley Company	RHR	Rohr Corporation
AMI	Amrail Inc.	HIT	Hitachi	SDU	Siemens Mass Transit Division
ASK	AAI/Skoda	HSC	Hawker Siddeley Canada	SFB	Societe Franco-Belge De Material
BBB	Blue Bird Corporation	KAW	Kawasaki Rail Car Inc. (formerly Kawasaki Heavy Industries)	SLC	St. Louis Car Company
BFC	Breda Transportation Inc.	MAF	Mafersa	SOF	Soferval
BOM	Bombardier Corporation	MBB	M.B.B.	SUM	Sumitomo Corporation
BUD	Budd Company	MKI	American Passenger Rail Car Company (formerly Morrison-Knudsen)	TCC	Tokyo Car Company
BVC	Boeing Vertol Company	MPT	Motive Power Industries (formerly Boise Locomotive)	UTD	UTDC Inc.
CVL	Canadian Vickers Ltd.			WAM	Westinghouse-Amrail
DWC	Duewag Corporation

Rail Collision Information Screen

 

Example 14 — Weather Condition Reporting
Example: Fog / Safety Incident A monorail vehicle (MO) leaves the station in foggy conditions. Solution: Select Foggy / Misting Example: Indoors Safety Incident A passenger is killed as a result of an incident involving an elevator in a station. Solution: Select Other and state that the incident happened indoors.

Weather: Select the weather conditions at the time of the collision. If the weather condition is not listed, or if the incident occurred indoors, select Other and use the Describe box to provide a description of the weather condition, or explain that the incident occurred indoors.  A sunny day is reported as Clear.  Hot or Cold are not acceptable weather conditions.

Lighting: Select the lighting condition that best describes the lighting (i.e., daylight, night) under which the collision occurred. If the lighting type is not listed, select Other and use the Describe box to provide a description of the lighting.  For example, if the incident occurred in a tunnel, you would check Other and type in Artificial Lighting. Twilight encompasses both the time of sunrise (dawn) and sunset (dusk).

Rail Alignment: Select the rail alignment of the right-of-way (ROW) on which the collision occurred. If the alignment type is not listed, select Other and use the Describe box to provide a description of the alignment.  Your selection should coincide with the choice made under Location on the Rail Collision Event Information Screen.

Grade Crossing Control: Select the grade crossing control device that most closely describes the traffic control or other devices present during the grade crossing collision. Make a selection here only if the collision occurred at a grade crossing. If the grade crossing control is not listed, select Other and use the Describe box to provide a description. Your selection here must coincide with the choice made under Location on the Rail Collision Event Information screen.  If the collision did not occur at a grade crossing, leave this section blank and do not select No control device.

Right-of-Way Conditions: Select the condition of the ROW surface (i.e., dry, wet) on which the collision occurred. If the condition type is not listed, select Other and use the Describe box to provide a description of the condition.

Collision Non-Transit Vehicle Involved Screen

This screen will only appear if you are reporting a non-transit collision that occurred on or involved transit owned or occupied property. This screen becomes available only if you checked No to the question "Were Transit Vehicles Involved in this incident?" on Set Up Screen 2.

An incident involving a non-revenue transit vehicle may be reportable here if it meets one of the reportable incident thresholds and affects revenue operations. Examples of such incidents include:

• A supervisory vehicle being used to drive an operator to a bus to start revenue service collides with a private vehicle. This collision affects revenue operations.

• Rail maintenance equipment collides with a fixed object on a revenue track and affects the train schedule. The incident impacts revenue service.

Location: Select the location (i.e., parking facility, other) where the collision occurred. If Other is selected, use the Describe box to provide a description of the location.

Collision With: Select the type of collision that is being reported.  For example, an employee leaving work in his personal vehicle collides with a person in a parking lot of a transit facility, check Private vehicle with a person.

Number of Other Motor Vehicles Involved: Enter the total number of non-transit or non-revenue transit motor vehicles involved in this collision. For example, if the Collision type is checked as "Private vehicle with a person", the Number of Other Motor Vehicles Involved would be 1.  If a vehicle cuts off another vehicle but was not struck, do not include that vehicle.

Rail Collision Other Motor Vehicle Involved Screen

This screen is completed for each other motor vehicle involved in the collision (as previously indicated on the Rail Collision Event Information screen).

Other Motor Vehicle Type: Select the type of other motor vehicle (i.e., automobile, motorcycle) that was involved in the collision. If the vehicle type is not listed, select Other and use the Describe box to enter the vehicle type. A passenger van is reported as an Automobile.  A moped or scooter is considered a motorcycle.

Other Motor Vehicle Action: Select the physical action that the other motor vehicle was involved in when the collision occurred (i.e., going straight, making a turn). If the action is not listed, select Other and use the Describe box to provide the action, for example, changing lanes.

Collision Type: Select the appropriate collision type.  The area of the vehicle that was impacted during the collision defines collision type. Each choice is from the point of view of the other motor vehicle.

• Head-on:  A collision where two vehicles are coming from opposite directions and hit each other straight on the front; or in a T-bone or broadside collision, where one vehicle its head-on into the side of another vehicle (angle).
  

• Rear-ending:  A collision where a vehicle hits another vehicle in the rear.
  

• Angle:  Any point of contact on the side of the vehicle including the mirror is applicable. Used in combination with Head-on for a T-bone or broadside collision.
  

• Rear- ended:  A collision where a vehicle is hit in the rear by another vehicle.
  

• Other front impact: Any collision that involves the front of the vehicle that would not be described as head-on.   For example, catching the front bumper on an object while making a turn would be reported as Other Front Impact.

• Sideswipe:  A collision where two vehicles travelling in the same direction or opposite directions contact each other on the side in a scraping type action. 

Non-Rail Collision

The Non-rail transit collision screens collect information about the number of transit vehicles and other motor vehicles involved, the location of the collision, what the transit vehicle collided with, the type of collision, and the weather and roadway conditions at the time of the collision.

Non-Rail Collision Event Information Screen

Number of Non-Rail Transit Vehicles Involved: Enter the number of non-rail transit vehicles involved in the collision.

Location: Select the location (i.e., revenue facility, grade crossing, intersection) where the collision occurred. If the location is not listed, select Other and use the Describe box to provide a description of the location.

• A Bus Stop located on a street is either a "Roadway: intersection" or "Roadway: not grade crossing or intersection".
  

• A ramp is a considered a "Roadway".
  

• Grade crossings are intersections of tracks and streets but are not limited to intersections with vehicular traffic. For instance, they can also be pedestrian only crossings.

• An exit from a parking lot that entails a merge with the flow of traffic is not considered an "intersection". 

Collision With: Select whether a motor vehicle, a person, an animal, or a fixed object was involved in the collision with the transit vehicle. If the list does not contain a description that fits your needs, select Other and use the Describe box to enter a description. 

• Collision with a person on a bicycle should be reported as a collision with a Person.
  

• Collision with a moped, motorcycle, transit, charter or school bus should be reported as a collision with a Motor Vehicle.
  

• Collision with a loose object such as if a ladder comes off the back of a truck and hits the bus windshield, should be reported as a collision with "Other" with "ladder" typed in the Describe box.

Example 15 — Reporting Collision With

Example: Collision with a Fire Hydrant A demand response (DR) vehicle hits a fire hydrant. As a result, the operator and two passengers are injured seriously enough as to require immediate transport to a nearby hospital. Solution: Select Fixed object Example: Collision with a Motorcycle A trolleybus (TB) strikes a motorcyclist, who dies three days after transport to hospital due to injuries sustained in this incident. Solution: Select Motor vehicle

Number of Other Motor Vehicles Involved: Enter the number of other motor vehicles (other than the transit vehicle) involved in the collision (i.e., automobiles, motorcycles). If a vehicle cuts off another vehicle but was not struck, do not include that vehicle.

Example 16 - Number of Other Motor Vehicles Involved Reporting

Example: Car 1 cuts-off a bus which causes the bus to collide with Car 2. Report 1 transit vehicle, 1 other motor vehicle (Car 2) (Car 1 did not make contact) Example: Car 1 hits a bus and then Car 1 proceeds to hit Car 2. Report 1 transit vehicle and 2 other motor vehicles (Cars 1 and 2). Example: Car 1 hits a bus and then the bus proceeds to hit Car 2. Report 1 transit vehicle and 2 other motor vehicles (Cars 1 and 2).

Non-Rail Collision Transit Vehicle Involved Screen

This screen is completed for each non-rail transit vehicle type involved in the collision (as previously indicated on the Non-Rail Collision Event Information screen).

Transit Vehicle Type: Select the type of transit vehicle involved in the collision. If the vehicle type is not listed, select Other and use the Describe box to provide a description of the transit vehicle type.

Vehicle Action: Select the physical movement of the transit vehicle at the time of collision (i.e., going straight, making a stop). If the action is not listed, select Other and use the Describe box to provide a description of the action.

• If the transit vehicle was Stopped, select Other and type in "stopped".
• Report Changing lanes as either Going straight or check Other and type in "changing lanes".
• Report backing up in Other and type in "backing up".
• Making a stop or leaving a stop is used when the transit vehicle is coming to or leaving from a regularly scheduled service stop.

Collision Type: Select the appropriate collision type. The area of the vehicle that was impacted during the collision defines collision type. Each choice is from the point of view of the transit vehicle. For example, rear-ended means that another vehicle hit the back of the transit vehicle, while rear-ending means the transit vehicle hit the back of another vehicle.

Head-on:  A collision where two vehicles are coming from opposite directions and hit each other straight on the front; or in a T-bone or broadside collision, where one vehicle drives head-on into the side of another vehicle (angle). Rear-ending:  A collision where a vehicle hits another vehicle in the rear. Angle:  Any point of contact on the side of the vehicle including the mirror. Used in combination with Head-on for a T-bone or broadside collision. Rear- ended:  A collision where a vehicle is hit in the rear by another vehicle. Other front impact: Any collision that involves the front of the vehicle that would not be described as head-on.  For example, catching the front bumper on an object while making a turn would be reported as Other Front Impact. Sideswipe:  A collision where two vehicles travelling in the same direction or opposite directions contact each other along the side in a scraping type action.

Vehicle Speed: Enter the speed (in miles per hour) at which the transit vehicle was traveling when the collision occurred. If you do not know the exact speed, you may estimate.  Enter zero if the transit vehicle was stopped. The posted speed limit of a roadway can also be used to report speed.

Vehicle Manufacturer: Use the Vehicle manufacturer drop-down to select the manufacturer of the vehicle. If the manufacturer is not listed, select Other and use the Describe box to provide the name of the manufacturer.

The following Non-Rail manufacturers are provided in the Vehicle Manufacturer drop-down list:

Example 17 -Collision Impact Type Reporting
Example: Rear-End Collision A trolleybus (TB) is rear-ended. Solution: Select Rear-ended Example: Head On Collision A Bus (MB) strikes a utility pole head on (i.e., with the front of the bus). Solution: Select Head-on because the incident involved the front of the bus striking a stationary object

The following Non-Rail manufacturers are provided in the Vehicle Manufacturer drop-down list:

Non-Rail Manufacturer Codes
AAI	Allen Ashley Inc.	EDN	ElDorado National (formerly El Dorado/EBC/National Coach/NCC	NFA	New Flyer of America
ACF	American Car and Foundry   Company	EII	Eagle Bus Manufacturing	NOV	NOVA Bus Corporation
ACI	American Coastal Industries	FDC	Federal Coach	OBI	Orion Bus Industries Ltd. (formerly Ontario Bus Industries)
AEG	AEG Transportation Systems	FIL	Flyer Industries Ltd (aka: New Flyer Industries)	OCC	Overland Custom Coach Inc.
AII	American Ikarus Inc.	FLT	Flxette Corporation	OTC	Oshkosh Truck Corporation
AMG	AM General Corporation	FLX	Flexible Corporation	PCI	Prevost Car Inc.
AMT	AmTran Corporation	FRC	Freightliner Corporation	PLY	Plymouth Division-Chrysler Corporation
ASK	AAI/Skoda	FRD	Ford Motor Corporation	PST	Pullman-Standard
ATC	American Transportation Corporation	FSC	Ferrostaal Corporation	RIC	Rico Industries
BBB	Blue Bird Corporation	GCC	Goshen Coach	SBI	SuperBus Inc.
BFC	Breda Transportation Inc.	GIL	Gillig Corporation	SCC	Sabre Bus and Coach Corporation (formerly Sabre Carriage Comp.)
BIA	Bus Industries of America	GIR	Girardin Corporation	SHI	Shepard Brothers Inc.
BOM	Bombardier Corporation	GLV	Glaval Bus	SPC	Startrans (Supreme Corporation)
BOY	Boyertown Auto Body Works	GMC	General Motors Corporation	SPC	Supreme Corporation
BRA	Braun	GML	General Motors of Canada Ltd.	SPR	Spartan Motors Inc.
CBC	Collins Bus Corporation (formerly Collins Industries Inc./COL)	GOM	Gomaco	SSI	Stewart Stevenson Services Inc.
CBW	Carpenter Industries LLC (formerly Carpenter Manufacturing Inc.)	HSC	Hawker Siddeley Canada IKU - Ikarus USA Inc.	STR	Starcraft
CCC	Cable Car Concepts Inc.	INT	International	SVM	Specialty Vehicle Manufacturing Corporation
CCI	Chance Bus Inc. (formerly Chance Manufacturing Company/CHI)	KKI	Krystal Koach Inc.	TBB	Thomas Built Buses
CEQ	Coach and Equipment Manufacturing Company	MAN	American MAN Corporation	TEI	Trolley Enterprises Inc.
CHA	Chance Manufacturing Company	MBZ	Mercedes Benz	TMC	Transportation Manufacturing Company
CMC	Champion Motor Coach Inc.	MCI	Motor Coach Industries International (DINA)	TOU	Tourstar
CMD	Chevrolet Motor Division - GMC	MDI	Mid Bus Inc.	TRN	Transcoach
CVL	Canadian Vickers Ltd.	MTC	Metrotrans Corporation	TTR	Terra Transit
DIA	Diamond Coach Corporation (formerly Coons Manufacturing Inc./CMI)	NAB	North American Bus Industries Inc. (formerly Ikarus USA Inc./IKU)	TTT	Turtle Top
DMC	Dina/Motor Coach Industries (MCI)	NAT	North American Transit Inc.	VAN	Van Hool N.V.
DTD	Dodge Division - Chrysler Corporation	NAV	Navistar International Corporation (aka: International/INT)	VOL	Volvo
DUC	Dutcher Corporation	NBC	National Mobility Corporation	WCI	Wheeled Coach Industries Inc.
EBC	ElDorado Bus (EBC Inc.)	NCC	National Coach Corporation NEO    Neoplan - USA Corporation	WOC	Wide One Corporation
				WTI	World Trans Inc. (aka: Mobile-Tech Corporation)
				WYC	Wayne Corporation (formerly Wayne Manufacturing Company/WAY)

Non-Rail Collision Information Screen

 

Weather: Select the weather conditions at the time of the collision. If the weather condition is not listed, or if the incident occurred indoors, select Other and use the Describe box to provide a description of the weather condition, or explain that the incident occurred indoors. A sunny day is reported as Clear. Hot or Cold are not acceptable weather conditions.

Lighting: Select the lighting condition that best describes the lighting (i.e., daylight, night) under which the collision occurred. If the lighting type is not listed, select Other and use the Describe box to provide a description of the lighting. For example, if the incident occurred in a tunnel you would check Other and type in Artificial Lighting.

Twilight encompasses both just before sunrise (dawn) and just after sunset (dusk).

Roadway Configuration: Select the configuration of the roadway (i.e., bridge, highway) on which the collision occurred. If the configuration type is not listed, select Other and use the Describe box to provide a description of the roadway configuration. Your selection should coincide with the choice made previously under Location on the Non-Rail Collision Event Information screen.

Example 18 -Weather Condition Reporting

Example: Clear Weather / Safety Incident A paratransit van leaves the roadway in clear weather conditions. Solution: Select Clear Example: Fog / Safety Incident A paratransit van leaves the roadway in foggy conditions. Solution: Select Foggy / Misting Example: Indoors Safety Incident A passenger is killed as a result of an incident involving an elevator in a station. Solution: Select Other and state that the incident happened indoors.

Example 19 - Non-Rail Collision Information, Roadway Configuration and Non-Rail Collision Event Information Reporting

Example: Under Non-Rail Collision Event Information you reported Location as Roadway: grade crossing. Solution: Under Non-Rail Collision Information; Roadway Configuration select Intersection / grade crossing.     Example: Under Non-Rail Collision Event Information you reported Location as Roadway: not grade crossing or intersection. Solution: Under Non-Rail Collision Information; Roadway Configuration do not select Intersection / grade crossing Example: Under Non-Rail Collision Event Information you reported Location as Roadway: intersection. Solution: Under Non-Rail Collision Information; Roadway Configuration select Intersection / grade crossing.

Intersection (if applicable): Select the intersection control device that most closely describes the traffic control or other devices present during the collision. Complete only if collision occurred at an intersection. If the intersection control type is not listed, select Other and use the Describe box to provide a description. If the incident did not occur at an intersection, select Not applicable. If you selected a Location of Roadway: grade crossing on the Collision Event Information screen and selected Roadway Configuration as Intersection / grade crossing on this screen, be sure to choose the correct signaling device for the intersection.

Grade Crossing Control (if applicable): Select the grade crossing control device that most closely describes the traffic control or other devices present during the collision. If the incident did not happen at a grade crossing, select Not Applicable. If the grade crossing control type is not listed, select Other and use the Describe box to provide a description Do not indicate signaling in this section for a street intersection. Only choose signaling in this section if you have chosen Grade Crossing as the Location on the Non-Rail Collision Event Information screen and also indicated Grade Crossing on the Non-Rail Collision Information; Roadway Configuration section.

Road Conditions: Select the condition of the road surface (i.e., dry, wet) on which the collision occurred. If the condition is not listed, select Other and use the Describe box to provide a description of the road conditions.

Collision Non-Transit Vehicle Involved Screen

This screen will only appear if you are reporting a non-transit collision that occurred on or involved transit owned or occupied property.  This screen becomes available only if you checked No to the question "Were Transit Vehicles Involved in this incident?" on Set Up Screen 2.

An incident involving a non-revenue vehicle may be reportable here if it meets one of the reportable incident thresholds and affects revenue operations. Examples of such incidents include:

• A supervisory vehicle being used to drive an operator to a bus to start revenue service collides with a private vehicle.  This collision affects revenue operations.
  

• Rail maintenance equipment collides with a fixed object on a revenue track.  The incident impacts revenue service.

Location: Select the location (i.e., parking facility, other) at which the collision occurred. If Other is selected, use the Describe box to provide a description of the location.

Collision Type: Select the type of collision that is being reported.   For example, an employee leaving work in his personal vehicle collides with a person in a parking lot of a transit facility, check Private vehicle with a person.

Number of Other Motor Vehicles Involved: Enter the total number of non-transit or non-revenue transit motor vehicles involved in this collision. For example, if the Collision type is checked as Private vehicle with a person, the Number of Other Motor Vehicles Involved would be 1.  If a vehicle cut off another vehicle but was not struck, do not include that vehicle.

Non-Rail Collision Other Motor Vehicle Involved Screen

This screen is completed for each other motor vehicle involved in the collision (as previously indicated on the Non-Rail Collision Event Information screen).

Other Motor Vehicle Type: Select the type of other motor vehicle (i.e., automobile, motorcycle) that was involved in the collision. If the vehicle type is not listed, select Other and use the Describe box to describe the vehicle type.

• A passenger van is reported as Automobile

• A moped or scooter is considered a Motorcycle

Other Motor Vehicle Action: Select the physical action that the other motor vehicle was involved in when the collision occurred (i.e., going straight, making a turn). If the action is not listed, select Other and use the Describe box to provide the action. Report changing lanes as either Going Straight or check Other and type in Changing Lanes in the Describe box.

Collision Type: Select the appropriate collision type. The area of the vehicle that was impacted during the collision defines collision type. Each choice is from the point of view of the other motor vehicle.

• Head-on: A collision where two vehicles are coming from opposite directions and hit each other straight on the front; or in a T-bone or broadside collision, where one vehicle drives head-on into the side of another vehicle (angle).

• Rear-ending: A collision where a vehicle hits another vehicle in the rear.

• Angle: Any point of contact on the side of the vehicle including the mirror. Also used in combination with Head-on for a T-bone or broadside collision.

• Rear- ended: A collision where a vehicle is hit in the rear by another vehicle.

• Other front impact: A collision that involves the front of the vehicle that would not be described as head-on. For example, catching the front bumper on an object while making a turn would be reported as Other Front Impact.

• Sideswipe: A collision where two vehicles travelling in the same direction or opposite directions contact each other along the side in a scraping type action.

Ferryboat Collision

The ferryboat collision screens ask the reporter to provide information about the number of water transit vehicles involved, with what the collision occurred, as well as other collision information.

Ferryboat Collision Event Information Screen

Number of Transit Ferries Involved: Enter the number of transit ferries involved in the collision.

Location: Select the location (i.e., revenue facility, non-revenue facility) where the collision occurred. If the location is not listed, select Other and use the Describe box to provide a description.

Collision With: Select the vessel (other than the transit ferry), object or person that was involved in the collision. If the list does not contain a description that fits your needs, select Other and use the Describe box to provide a description of the item.

Example 20 - Reporting Collision With
Example: Collision with a Dock A ferryboat (FB) hits a dock. As a result, the operator and two passengers are injured seriously enough as to require immediate transport to a nearby hospital. Select Dock / terminal center.

 

Ferryboat Collision Water Transit Vehicle Involved Screen

This screen is completed for each water transit vehicle involved in the collision (as previously indicated on the Ferryboat Collision Event Information screen).

Transit Vehicle Type: Select the type of transit vehicle involved in the collision. If the vehicle type is not listed, select Other and use the Describe box to provide a description of the transit vehicle.

Transit Vehicle Action: Select the physical movement of the water transit vehicle when the collision occurred (i.e., going straight, leaving dock). If the action is not listed, select Other and use the Describe box to provide the action.

Collision Type: Select the appropriate collision type. The area of the vehicle that was impacted during the collision defines collision type. Each choice is from the point of view of the transit vehicle. That is, rear-ended means that another vehicle hit the back of the transit vehicle, while rear-ending means the transit vehicle hit the back of another vehicle.

Vehicle Speed: Enter the speed (in miles per hour) at which the water transit vehicle was traveling when the collision occurred. If you do not know the exact speed, you may estimate.

Vehicle Manufacturer: Use the Vehicle manufacturer drop-down to select the manufacturer of the water transit vehicle. If the manufacturer type is not listed, select Other and use the Describe box to provide the name of the manufacturer.

The following water craft manufacturers are provided in the Vehicle Manufacturer drop-down list:

Ferryboat Manufacturer Codes
ALM - Allen Marine EQS - Equitable Shipyard FPS - Freeport Shipyard GLF - Gulfcraft	LSC - Livingston Shipbuilding Corporation MMR - Millers Marine Railway MTM - Marinette Marine	NBB - Nicholas Brothers Boatbuilders RDC - Robert E. Director and Company TDS - Todd Shipyards NA - Not Specified

Example 21 - Collision Impact Type Reporting
Example: Head On Collision A ferryboat (FB) strikes a dock head on (i.e., with the front of the boat). Solution: Select Head-on because the incident involved the front of the ferryboat striking the stationary object.

Ferryboat Collision Information Screen

Weather: Select the weather conditions at the time of the collision. If the weather condition is not listed, or if the incident occurred indoors, select Other and use the Describe box to provide a description of the weather condition, or explain that the incident occurred indoors.

Lighting: Select the lighting condition that best describes the lighting (i.e., daylight, night) under which the collision occurred. If the lighting type is not listed, select Other and use the Describe box to provide a description of the lighting.

Twilight encompasses both just before sunrise (dawn) and just after sunset (dusk).

Tide Conditions: Select condition of the tide (i.e., low, non-tidal waters) at the time of the collision. If the conditions are not listed, select Other and use the Describe box to provide a description of the tide conditions.

Current Conditions: Select condition of the current (i.e., slow, fast) at the time of the collision. If the conditions are not listed, select Other and use the Describe box to provide a description of the current conditions.

 

Example 22- Weather Condition Reporting
Example: Clear Weather / Safety Incident A ferryboat (FB) leaves the dock in clear weather conditions. Solution: Select Clear Example: Indoors Safety Incident A passenger is killed as a result of an incident involving an elevator in a terminal center. Solution: Select Other and state that the incident happened indoors.

Mainline Derailment

The Mainline Derailment screens are only available for rail modes. Note that Mainline Derailment screens are only used if the derailment did not occur as a result of a collision – if the derailment was a consequence of a collision; report the incident as a collision. Detailed information is below.

Mainline Derailment Event Information Screen

Number of Rail Transit Trains Involved: Enter the number of rail transit trains involved in the mainline derailment.

Location: Select the location (i.e., revenue facility, grade crossing) at which the derailment occurred. If the location is not listed, select Other and use the Describe box to provide a description of the location.

Configuration: Select the type of track on which the derailment took place (i.e., switch , curve, tangent track ).

Derailment Rail Transit Train Involved Screen

This screen is completed for each rail transit train involved in the derailment (indicated on the Mainline Derailment Event Information screen).

Number of Cars in Rail Transit Train: Enter the total number of cars in the rail transit train. Number of Cars Derailed: Of the total number of cars in the rail transit train, enter the number of cars that derailed. Train Action: Select the physical movement of the train when the collision occurred (i.e., going straight, making a transit stop). If the action is not listed, select Other and use the Describe box to provide a description of the action. Train Speed: Enter the estimated speed (in miles per hour) at which the rail transit train was traveling when the collision occurred. If you do not know the exact speed, you may estimate. The posted or design speed within a corridor may be used as the estimate train speed. Vehicle Manufacturer: Use the Vehicle manufacturer drop-down to select the manufacturer of the rail transit train. If the manufacturer is not listed, select Other and use the Describe box to provide the name of the manufacturer.

Derailment Information Screen

Weather: Select the weather conditions at the time of the collision. If the weather condition is not listed, or if the incident occurred indoors, select Other and use the Describe box to provide a description of the weather condition, or explain that the incident occurred indoors.  A sunny day is reported as "Clear."  "Hot" or "Cold" are not acceptable weather conditions.

Lighting: Select the lighting condition that best describes the lighting (i.e., daylight, night) under which the collision occurred. If the lighting type is not listed, select Other and use the Describe box to provide a description of the lighting.

Twilight encompasses both just before sunrise (dawn) and just after sunset (dusk).

Rail Alignment: Select the rail alignment of the right-of-way (ROW) on which the collision occurred. If the alignment type is not listed, select Other and use the Describe box to provide a description of the alignment.  Your selection should coincide with the choice made under Location on the Event Information Screen.

Right-of-Way Conditions: Select the condition of the ROW surface (i.e., dry, wet) on which the collision occurred. If the condition type is not listed, select Other and use the Describe box to provide a description of the condition.

Fire

Fire screens vary slightly depending on the mode being reported.

For a fire event to be reportable on the S&S-40, fire suppression personnel (e.g., in house personnel or fire fighters) or equipment (e.g., fire extinguishers or hoses) must have been involved and a reportable incident threshold must have been met (fatality or injury (transported) or evacuation or property damage equal to or greater than $25,000).

Arsons are not reported as fires, but as security incidents.

Rail Fire Event Details Screen

Location: Select the location (i.e., in vehicle, revenue facility) where the fire took place. If the location is not listed, select Other and use the Describe box to provide a description of the location. For clarity, the In Vehicle option would be chosen for fires that also happen on external locations on the vehicle.

Example 23 — Fire Incident Type Reporting
Example: A fire at a transit-owned bus shelter occurs and results in $ 15,000.00 of estimated property damage. There are no injuries.
Solution:                         Number of Reportable Injuries                                                0	Number of Reportable Fatalities                      0	Property Damage Amount         $15,000.00
The form required to report this incident is the Safety and Security Monthly Summary Report (S&S-50) form, as there were no injuries and property damages did not meet or exceed $25,000.

Type of Fire: Select the type of fire (i.e., fuel, other electrical). If the type of fire is not listed, select Other and use the Describe box to provide a description of the fire.

 

Example 24 — Fire Details
Example: A passenger drops a lit cigarette in a station. The fire causes extensive damage, requires fire suppression equipment to put out, and the passenger requires immediate medical attention away from the scene. Solution: Select: Smoking (e.g., tobacco) materials

 

Fuel Type (If applicable): Only indicate the Fuel Type if the fire was related to fuel. If fuel was not a factor in the fire, choose Not applicable.  If the type of fuel is not listed, select Other and use the Describe box to provide a description of the fuel.

Non-Rail Fire Event Details Screen

Location: Select the location (i.e., in vehicle, revenue facility) in which the fire took place. If the location is not listed, select Other. For Revenue facility: Other, Non-revenue facility, or Other, use the Describe box to provide a description of the location.

Type of Fire: Select the type of fire (i.e., fuel, other electrical). If the type of fire is not listed, select Other and use the Describe box to provide a description of the fire.

Fuel Type: Only indicate the Fuel Type if the fire was related to fuel. If fuel was not a factor in the fire, choose Not applicable.  If the type of fuel is not listed, select Other and use the Describe box to provide a description of the fuel

Ferryboat Fire Event Details Screen

Location: Select the location (i.e., in vehicle, revenue facility) where the fire took place. If the location is not listed, select Other and use the Describe box to provide a description of the location.  For clarity, the In Vehicle option would also be chosen for fires that happen in the tire area or other external locations on the vehicle.

Type of Fire: Select the type of fire (i.e., fuel, other electrical). If the type of fire is not listed, select Other and use the Describe box to provide a description of the fire.

Fuel Type (If applicable): Only indicate the Fuel Type if the fire was related to fuel. If fuel was not a factor in the fire, choose Not applicable.  If the type of fuel is not listed, select Other and use the Describe box to provide a description of the fuel.

Person Type: Select the person type (i.e., transit employee, pedestrian). If the person types provided are not appropriate to the situation, select Other and use the Describe box to provide a description of the person type. Note there are two sections, Persons outside vehicles and Person inside vehicles.

Age Range: Four age ranges have been provided: Child (12 and under), Teen (13 - 18), Adult (19 - 59), Senior Citizen (60 and up). Select the age range that describes the injured party. If the age of the person or persons involved has not been provided to you, select Unknown.

Gender: Select the gender of the injured person(s).

Reviewing and Editing Your Reportable Incident Report Prior to Submission

After completing the final S&S-40 reporting screen, you must Save your report which will close the form and return you to the Safety & Security tab. To edit or Submit the newly created major incident form, locate it in the list of Major Incident Reports (S&S-40) by clicking on the + sign (expand) next to the section heading Major Incident Report, then and click the link to open your incident report.

You can Submit your report at this time by scrolling to the bottom of the form and clicking the Submit button. You can edit the report either before or after submitting it. Always remember to Save the form after any and all changes. Please re-submit each form after revising incident data. To close the form, scroll to the bottom of the form and click the Close button. This will return you to the Safety & Security tab screen.

A sample Major Incident Report form (S&S-40) form is provided on the following page.

 

Editing the Reportable Incident Report (S&S-40) form

When reviewing the S&S-40 form, if any information has been reported incorrectly or if you forgot to enter a data item, buttons are provided on the left side of reports for you to add a new section (number of transit vehicles involved, number of other motor vehicles involved, injuries and fatalities) to report additional information. Check boxes are provided below the buttons to allow you to delete a Transit or Other Motor Vehicle Involved section or an Injury or Fatality section.

Incident type and the date of an incident cannot be edited. Also, the system does not allow you to delete an evacuation section of a report. To make these types of changes, the entire report must be deleted and a new report generated. See Deleting an S&S-40 form below.

To edit existing data, simply make your changes, scroll to the bottom of the form and click the Save button.

To add or delete certain sections of the form (number of transit vehicles involved, number of other motor vehicles involved, person information – injuries or fatalities), locate the blue Add buttons or the Delete check boxes at the top left of these sections.

 

Example 28 -Adding, Deleting or Editing an Injury or Fatality on the S&S-40

Example: Changing an injury to a fatality Major Incident # 24 was submitted indicating 1 injury that was transported from the scene for immediate medical attention, however, during the 30-day timeframe, the injury became a fatality. Solution: Open Major Incident # 24, locate the Person Information – Injuries section of the form and check the Delete Injury box. Next, click the Add Fatality button to generate the Person Information – Fatalities screen. After entering the fatality information, click the Submit button at the bottom of the form to save and submit the revised form. Example: Adding an injury or fatality Major Incident # 2 was submitted without recording injuries that were transported away from the scene for immediate medical attention or reportable fatalities. Solution: Open Major Incident # 2 click either the Add Fatality or Add Injury button and generate the appropriate screen. Should you need to report multiple or both (one screen for each injury or fatality) repeat the process. When you have entered data for all injuries and or fatalities click the Save button to Save the form or the Submit button to submit the revised form.

Submitting an S&S-40 form

Once you have reviewed or edited the report and you are satisfied with the data, scroll to the bottom of the form and click the Submit button.

Deleting an S&S-40 form

To delete an S&S-40 form, you must be signed in as the Safety Contact person, NTD Contact person, or the CEO.

From the Safety and Security tab, locate the S&S-40 form by incident number and click on the corresponding Reportable Incident Report (S&S-40) link. Once the S&S-40 is open, scroll to the bottom of the form and click the Delete button. A prompt confirming that you want to delete the report will appear. Click OK. Internet reporting will delete the report and return you to the Safety and Security tab.

Once a report has been deleted, it is completely removed from the system. Should you later realize that the report was needed, you will have to create a new Reportable Incident Report form (S&S-40).

 

 

 

 

 

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