Monthly Reporting Changes and Highlights

Reporting Requirements — Five Changes

1. Clarification of the requirements for reporting monthly unlinked passenger trips. FTA requires 100% counts if available and reliable. If not available or not reliable, the application of a methodology developed for estimating monthly trips is allowed and does not need to be the same as the one used in Annual reporting. However, the two methodologies cannot be biased in relation to each other.
2. Validation Report is available to identify potential issues with the data. Agencies are encouraged to run this report prior to submission. It lists all potential problems with the data. Agencies should address all issues by either changing the data or explaining why the data is correct as reported.
3. Added incoming and outgoing correspondence capability for both the agency and validation analyst. This capability is used for documentation of validation issues.
4. The system will not allow the creation of monthly forms if the agency has an approved 9 or fewer vehicles reporting waiver.
5. The system will not allow submission of incomplete reports. All data items, unlinked trips, vehicle revenue miles, vehicle revenue hours, vehicles operated in maximum service, and typical days operated are required and cannot be blank upon submission.

Mode Service Operated form (MR-10) — One Change

1. Reporter is allowed to add/delete mode/type of service. Deletion of a mode requires the completion of a form note explaining why the mode is being deleted, and the analyst must either approve or deny.

Ridership Activity form (MR-20) — Five Changes

1. Column a is now labeled Unlinked Passenger Trips (UPT)
2. The system will not allow entering data for a new month until the prior months have been submitted.
3. The system will allow zeros to be entered, but the agency will have to explain through the e-File tab with an incoming correspondence entry.
4. Added clarification for the Edit Date button functionality. Once the data has been entered in the MR-20, the reporter must click the Edit Date button and then click the Save button to ensure the information is submitted properly.
5. Added form scripts to notify the reporter of missing data prior to submission.

Last updated: 01/31/2008

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